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sr-072710-1mCity Council Meeting: July 27, 2010 Agenda Item: j' ~ To: Mayor and City Council From: Susan Cline, Acting Director of Public Works Subject: Water and Wastewater Supervisory Control and Data Acquisition (SCADA) System Upgrade, Installation, and Maintenance Recommended Action Staff recommends that the City Council authorize the City Manager to negotiate and execute an agreement with Beavens Systems Incorporated, a California-based company, in the amount of $805,788 for three years, with an option to renew for an additional two years. This is to upgrade, install, maintain, and provide training on the Supervisory Control and Data Acquisition (SCADA) system for water and wastewater facilities. Executive Summary An industrial process control system known as SCADA is an automated computer control system that allows. remote operation and control of system equipment and facilities. Currently, SCADA systems exist for limited water and wastewater facilities on different software platforms that do not communicate with one another. A system-wide development and integration of SCADA hardware and software is necessary to enhance operational efficiencies and control capabilities. Staff recommends Beavens Systems Incorporated for the project at a cost of $805,788. Background The City operates a water production, treatment, and distribution system of over 250 miles of pipeline, the Arcadia and Charnock water treatment facilities, four reservoirs, ten wells, a wastewater collection system of over 150 miles of pipeline, the Moss Avenue Pumping Station (MAPS), the Santa Monica Urban Runoff Recycling Facility (SMURRF), two sewer flow monitoring stations, and five remote urban runoff diversions to sewer. These facilities are located both in the City and the City of Los Angeles. Since the 1990's, the City's water and wastewater telemetering and remote control systems have been limited in their abilities to control many of the critical operating 1 functions and have monitored only basic functions such as reservoir and wet well levels, pump speeds, and intrusion alarms. Water and wastewater systems operate on two different software platforms that do not communicate with one another except by telephone call alarms. On February 25, 2008, the City entered into Agreement No. 1583 with Beavens Systems Incorporated to provide SCADA system design and improvements for the MAPS and SMURRF facilities to enhance operational efficiencies for these two sites. On September 16, 2008, Council approved an amendment to Agreement No. 1583 to include the purchase of the required hardware and software for SCADA implementation at these two facilities. The remaining water and wastewater facilities either have no SCADA or continue to operate with outdated telemetering systems. biscussion The accurate and timely reading and recording of water and wastewater flow and equipment information is crucial to meeting the requirements of operating a modern water and wastewater system. Currently, response personnel often must travel to the remotely operated site to determine the nature of the problem when an alarm rings on the phone. On many occasions, corrections to the operational system could be made remotely by staff at the Arcadia water treatment facility without having to summon response personnel and vehicles during non-working hours. With the success of the SCADA system implemented at MAPS and SMURRF, staff developed a master plan to upgrade the remaining. water and wastewater facilities onto a SCADA system. A critical part of this master plan is to integrate all existing SCADA components onto the same operating system platform for improved communication. The master plan outlines the design specifications and identifies the required hardware, software, installation, and training. The integrated SCADA system monitors will reside at the Arcadia facility and plant operators will have the ability to control remote sites instantaneously with "real-time" remote monitoring and 24-hour surveillance. To ensure 2 successful implementation of the SCADA master plan, staff requires the assistance of a qualified industrial process control consultant. Contractor/Consultant Selection On May 12, 2010, the City issued a Request for Qualifications for professional services to upgrade, install, maintain, and provide training on the SCADA system for water and wastewater facilities with the specifications outlined in the SCADA master plan. The following five responses were received and reviewed by staff from the Water Resources Division and the Information Systems Department: Miles from Santa Hourly Bidder Monica Rate Beavens Systems Incorporated 14 $165 DLT & V 56 $188 DWG & Associates 147 $80 Systems Integrated 127 $175 Transdyn 347 $195 Staff recommends Beavens Systems Incorporated based on its technical competence, staffing capability, project timeliness, price, quality control, and cost control and reporting. Beavens Systems Incorporated is also located nearest to the City among the responding vendors, reducing response time and cost for emergencies. In addition, other respondents are reluctant to work with the specifications outlined in the City's SCADA master plan and would most likely ask to provide their own designs for the project. 3 Financial Impacts & Budget Actions The contract amount to be awarded to Beavens Systems Incorporated is $805,788 for. three years with an option to renew for an additional two years. Of this amount, $647,388 is for the system-wide upgrades, installation, and training. The remaining $158,400 is to provide ongoing maintenance of the SCADA system at a cost of $52,800 per fiscal year. The first-year costs of $700,188 are included in the FY2010-11 budget at the following accounts: 0259015.589000 SCADA Systems Upgrades $ 323,947 0314022.589000 SCADA Systems Upgrades $ 323,441 25671.560010 SCADA O & M $ 30,000 31661.560010 SCADA O & M $ 22,800 TOTAL $ 700,188 Budget authority for future year annual maintenance costs will be included in the annual proposed budget. Prepared by: Gilbert M. Borboa, Jr., P.E., Water Resources Manager Approved: an h Acting Director of Public Works Forwarded to Council: ~'~-.~ Rod Gould City Manager 4 Reference Contract No. 9246 (CCS).