sr-072710-1j~~
~;tYof City Council Report
Santa Monica
City Council Meeting: July 27, 2010
Agenda Item: , -
To: Mayor and City Council
From: Carol Swindell, Director of Finance
Subject: Purchase of Three Regenerative Air Sweepers for the Solid Waste
Division
Recommended Action
Staff recommends that the City Council authorize the City Manager to award Bid #3006
to Mar-Co Equipment Company, a Pomona, CA based company, for the purchase and
delivery of three new and unused regenerative air sweepers, in the amount of $892,881.
Executive Summary
In accordance with the vehicle replacement program, three vehicles currently being
used by the Solid Waste Division are due for replacement. Staff recommends Mar-Co
Equipment Company to furnish and deliver three new and unused regenerative air
sweepers in the amount of $892,881. Funds are available in the vehicle replacement
fund.
Discussion
The proposed regenerative air sweepers will be used by Solid Waste Division personnel
and will replace vehicles that have reached the end of their useful life and are
scheduled for replacement at this time. Regenerative air sweepers are used to clean
and sweep streets throughout the City. As referenced in the Information Item that was
submitted to the City Council on January 15, 2008, two of the goals of the Reduced-
Emissions Fuels Policy for Vehicle Purchases are to reduce emissions and to reduce
the use of petroleum fuels. The purchase of three CNG, low emission regenerative air
sweepers will contribute to these goals.
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Vendor Selection
In April 2010, the City published Notices Inviting Bids to furnish and deliver three new
and unused regenerative air sweepers in accordance with City specifications. Bid forms
were posted on Planet Bids and notices were advertised in accordance with the City
Charter and Municipal Code provisions. Three bids, detailed in Attachment A, were
received and were publicly opened and read on April 21, 2010.
Bids were evaluated based on ability to meet specifications, equipment operation and
performance, quality, warranty, and delivery dates. The Tymco sweepers offered by
Mar-Co Equipment Company meet all specifications and requirements and the firm can
deliver the air sweepers in the most reasonable time frame. These vehicles are the
same make and model of most of the current Solid Waste fleet. This consistency helps
reduce training, downtime, and parts inventory. Based on these criteria, Mar-Co
Equipment Company is recommended as the best bid.
Financial Impacts & Budget Actions
The purchase order amount to be awarded to Mar-Co Equipment Company is
$892,881. Funds are included in the FY 10-11 budget in account number
0540167.589200.
Prepared by: Kimberlie Nimori, Senior Buyer
Approved:
/Gl
Carol
Director of Finance
Forwarded to Council:
~~~~
Rod Gould
City Manager
Attachments: Attachment A -Pricing.
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ATTACHMENT A
BID # 3006 TITLE: FURNISH AND DELIVER THREE (3) NEW AND UNUSED REGENERATIVE AIR SWEEPERS
BID CLOSING DATE: 04/21/70
VendO Haaker Equipment Company
' - La Verne, CA ' Kelly Equipment
Upland, CA Mar-Co Equipment
Pomona, CA
Year/Mak
Description e/Model
Qty ' 2010 Elgin Crosswind/Freightliner M2
Uritpnce Ext pnce 2010 Schwarze A-7000CNG/Freightliner M2
Unit price ' Ext pace: ', 2010 Tymco 600 CNG/Frei
Unit price
Cost of vehicle 3 $ 243,574.00 $ 730,722.00 $ 252,000.00 $ 756,000.00 $ 267,519.00 $
Operator's instruction manual 5 Included Included Included
Operator's instruction DVD 2 Included Included Included
Parts book or CD z Included Included Included
Shop maintenance manuals or
cos
2
Included
Included
Included
Wiring and hydraulic schematics 2 Included Included Included
Abrasion Protection 3 Lifeline ho er coatin included $ - $ 950.00 $
Auxiliary Hydraulic system 3 $ 950.00 $ 2,850.00 Included $ 1,100.00 $
subtotal $ 733,572.00 $ 756,000.00 $
sales tax (9.75%) $ 71,523.27 $ 73,710.00 $
chassis engine 3 $ - Not offered--see below $ 1,000.00 $
Warranty transmission 3 $ - Not offered--see below $ 700.00 $
Training N/A Included No char e
Tire fee 3 $ - $ 12.25 $ 36.75 $ 75.00 $
Other (please explain) 3 $ _ ~ _ q
M2 106
c557.00
808,707.00
78,848.93
3,000.00
2,100.00
225.00
Net 3l1 Net 30 days
from receipt of order I 180-240 days ARO 120 -