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City of CI#y ~®UiI ~Il~ ~\~rp®~
Santa Monica
City Council Meeting: July 27, 2010
Agenda Item: ~ - L
To: Mayor and City Council
From: Carol Swindell, Director of Finance
Subject: Purchase of One Side Load Refuse Packer for the Beach Maintenance
Division
Recommended Action
Staff recommends that the City Council authorize the City Manager to award Bid #3005
to Boerner Truck Center, a Huntington Park, CA based company, for the purchase and
delivery of one new and unused fully automated 4x4 side load refuse packer, in the
amount of $315,577.
Executive Summary
In accordance with the vehicle replacement program, one vehicle currently being used
by the Beach Maintenance Division is due for replacement. Staff recommends Boerner
Truck Center to furnish and deliver one new and unused fully automated 4x4 side load
refuse packer at a cost of $315,577. Funds are available in the vehicle replacement
fund.
Discussion
The proposed fully automated side load refuse packer truck will be used by Beach
Maintenance Division personnel and will replace vehicles that have reached the end of
their useful life and are scheduled for replacement at this time. Fully automated side
load refuse packer units are used to empty trash receptacles on the public beaches. As
referenced in the Information Item that was submitted to the City Council on January 15,
2008, two of the goals of the Reduced-Emissions Fuels Policy for Vehicle Purchases
are to reduce emissions and to reduce the use of petroleum fuels. This CNG low
emission side load refuse packer will contribute to these goals.
1
Vendor Selection
In April 2010, the City published Notices Inviting Bids to furnish and deliver one new and
unused fully automated 4x4 side load refuse packer in accordance with City
specifications. Bid forms were posted on Planet Bids and notices were advertised in
accordance with the City Charter and Municipal Code provisions. Four bids, detailed in
Attachment A, were received from one vendor and were publicly opened and read on
April 21, 2010.
Bids were evaluated based on ability to meet specifications, equipment operation and
performance, quality, warranty, and delivery dates. Based on these criteria, Boerner
Truck Center bid with the Pendpac body option is recommended as the best bid.
Financial~mpacts & Budget Actions
The purchase order amount to be awarded to Boerner Truck Center is $315,577.
Funds are included in the FY 10-11 budget in account number 0540167.589200.
Prepared by: Kimberlie Nimori, Senior Buyer
Approved: Forwarded to Council:
~~ ~~~
G~`arol Swindell Rod Gould
Director of Finance City Manager
Attachments: Attachment A -Pricing
2
ATTACHMENT A
BID #3005
BID CLOSE DATE: 04/21/2010
TITLE: FURNISH AND DELIVER ONE (1) NEW AND UNUSED FULLY AUTOMATED 4X4 SIDE LOAD REFUSE
PACKER
Vendo Boerner Truck Center
Huntington Park, CA
Bid #1
Bid #2
Year/Make/Model 2010 Crane Carr ier LET2-26 CNG 2010 Crane Carrier LET2-26 CNG Amrep AMHASLTPO-16
fJescriptidri Qty Gaskin
Unit price -.E# pnce La Brig - 5042TAN
:Unit price Ext price Pendpac Body option
Unit pnce EM price Amrep
Unit price E# pace
Cost of vehicle 1 289,651.00 289,651.00 296,146.00 296,146.00 275,773.00 275,773.00 267,100.00 267,100.00
Shop service/repair manuals/CD-roms 2 Included Included Included Included
Cab, chassis & body wiring diagrams 1 Included Included Included Included
Operating manual 2 Included Included Included
Included
Mfg's product literature 1 Included Included ~ Included Included
Weight Scales 1 $ 4,495.00 $ 4,495.00 $ 4,495.00 $ 4,495.00
Subtotal $ 294,146.00 $ 300,641.00 $ 280,268.00 $ 271,595.00
Sales tax (9.75%) $ 28,679.24 $ 29,312.50 $ 27,326.13 $ 26,480.51
engine 1 $ 1,750.00 $ 1,750.00 $ 1,750.00 $ 1,750.00
transmission 1 $ 1,575.00 $ 1,575.00 $ 1,575.00 $ 1,575.00
Syr Warranty body metal 1 $ 2,739.00 see attached $ 1,000.00 Included
paint defects (cab/chassis) 1 $ 2,500.00 $ 2,800.00
paint defects (body) 1 $ 2,800.00
$ 3,500.00
$ 2,500.00
chassis 1 see attached std see attached std see attached std see attached std
Tire fee 1 $ 7.00 $ 7.00 $ 7.00 $ 7.00
Delive 1 $ 150.00 $ 150.00 $ 150.00 $ 150.00
Other (please explain) 1
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Payment Term
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Net
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Guaranteed delivery dat 280 - 320 days from receipt of PO