SR-071310-1HCity Council Meeting: July 13, 2010
Agenda Item: ~"~
To: Mayor and City Council
From: Stephanie Negriff, Director of Transit Services
Subject:. Increase Purchase Order for Big Blue Bus Security Service
Recommended Action
Staff recommends that the City Council:
1. Authorize an increase to the Purchase Order issued to A&A Protective
Services, Inc. in the amount of $55,647.26 for a new total of $703.647.26.
Executive Summary
The Big Blue Bus' previous on-site security firm filed for bankruptcy in April 2009. The
City Council approved amonth-to-month interim purchase order with A&A Protective
Services, Inc. in the amount of $54,000 per month, or $648,000 annually until a formal
bid process could be completed. In FY 2009-10, security .costs increased due to
additional services required by the Campus Expansion Project. This report recommends
that the City Council authorize an increase of $55,642.26. to Purchase Order Number
16626-OF for a new total of $703,647.26 to pay A&A Protective Services, Inc. for the
remaining outstanding invoice in FY 2009-10.
Background
On November 27, 2007, the City Council awarded the bid for on-site security guard
service at the Big Blue Bus facility to International Services, Inc. (ISI) (Agreement
Number 8859 CCS). The first term of the contract was April 1, 2008 through June 30,
2008 and the first extension was for the period July 1, 2008 through June 30, 2009. On
April 27, 2009, ISI filed for bankruptcy and the contract with the City was terminated. As
the next most responsive bidder in the 2007 bid process, the City issued an interim
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purchase order to A&A Protective Services, Inc. to continue uninterrupted security
services at the transit facility.
Discussion
A&A Protective Services, Inc. provided security service as stipulated and within budget.
In August 2009, however, the construction of the new Big Blue Bus maintenance facility
established a third entrance that required secured access on 7th Street for employees,
visitors and vendor access and limited the 6th Street gate to bus traffic only. In addition,
construction activities required overnight bus parking on Colorado between 6th and 7th
Street, and on 7th Street between Colorado and Olympic. This additional security need
was not anticipated at the time the purchase order was issued and resulted in additional
security costs that exceeded the annual amount of $648,000 by $55,647.26.
Authorizing the increase to Purchase Order Number 16626-OF will enable A&A
Protective Services, Inc. to close its purchase order with the City.
Financial Impacts & Budget Actions
Purchase Order Number 16626-OF requires an additional amount of $55,647.26 to pay
for the increased cost of security coverage. Funds in the amount of $55,647.26 are
available in Account No. 0410104.589000.
Prepared by: AI Davis, Transit Safety and Security Officer
Approved:
Forwarded to Council:
Step ie Negriff Rod Gould
Dire r of Transit Services City Manager
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