sr-062210-1i~~
City of
Santa Monica
Clt~/ COUIICI~ R@p01"t
City Council Meeting: June 22, 2010
Agenda Item: ~ ~ ~'
To: Mayor and Gity Council
From: Carol Swindell, Director of Finance
Subject: Award of Uniform and Floor Mat Rental and Cleaning Services Bid
Recommended Action
Staff recommends that City Council authorize the City Manager to award Bid #2952 to
Aramark Uniform Services for services including uniform & floor mat rental and
cleaning. The bid award is for a five year period with two additional one year renewal
options at the same prices, terms and conditions for a total estimated amount of
$639,348 over the seven year term.
Executive Summary
Staff recommends award of bid to Aramark Uniform Services for uniform and floor mat
rental and cleaning services at specified unit prices. The agreement with the current
vendor, Prudential Overall Supply, expires on August 17, 2010. Staff recommends
awarding a bid to a new vendor, Aramark Uniform Services. The estimated expenditure
for FY 2010-2011 is $72,303 and the total estimated expenditure for the seven year
term is $639,348. Based on the substantial initial investment made by the company to
provide these services, an exception to the standard five year term for this agreement
may be made.
Discussion
The City of Santa Monica supplies approved uniforms along with any and all personal
protective equipment as necessary to employees who are required to wear uniforms.
Professional laundering, cleaning, repair and replacement of garments ensures that
uniforms are well-maintained. The same vendor has historically provided floor mats
which are to prevent dirt and grime from being tracked into City facilities and shop
towels which are used by fleet maintenance staff while repairing and maintaining City-
owned vehicles. The current agreement with Prudential Overall Supply expires on
August 17, 2010.
1
Vendor Selection
In February 2010 the City published Notices Inviting Bids to provide uniform and floor
mat cleaning and rental services as required in accordance with City specifications. Bid
forms were posted on Planet Bids and notices were advertised in accordance with City
Charter and Municipal Code provisions. One bid was received and publicly opened on
March 24, 2010.
A very limited number of vendors are able to provide the required services and comply
with the City's Living Wage Ordinance. Although bid forms were posted online, only
Aramark Uniform Services chose to submit a bid. Aramark Uniform Services is the
current provider of uniform, shop towel, and floor mat rental and cleaning services to the
Big Blue Bus. Their performance and service has been found to be satisfactory and
they are able to supply all of the services. required by the City at reasonable prices.
Based on these criteria, staff recommends that the bid award be made to Aramark
Uniform Services.
Financial Impacts & Budget Actions
The total amount of the purchase orders to be awarded Aramark Uniform Services is
$72,303. Funds are included in the FY 10-11 budget as follows:
33584.544170 Airport Maintenance $ 875
33584.533260 Airport Maintenance $ 313
11578.544170 Beach Maintenance $ 4,139
37641.555220 Cemetery $ 1,200
01552.544170 Facilities Maintenance $ 8,179
54554.544170 Fleet Management $ 9,583
01586.53321.6 Internal Facility Operations-Library $ 773
01586.533215 Internal Facility Operations-PSF $ 2,118
01551.555220 Maintenance Management $ 1,856
01304.533210 PD-Administrative Services $ 692
30582.544170 Pier Maintenance $ 927
2
01580.5441.70 Promenade Maintenance $ 3,622
27441.544170 Solid Waste Management $ 17,000
01421.544170 Street Maintenance $ 5,391
01556.544170 Traffic Operations $ 3,348
31661.544170 Wastewater $ 3,737
25671.544170 Water $ 5,217
25671.544170 Water-Water Treatment Plant $ 3,333
Budget authority for subsequent years will be included in each annual proposed budget.
Prepared by: Kimberlie Nimori, Senior Buyer
Approved:
n
~~
Carol Swindell
Director of Finance
Forwarded to Council:
~~
Rod Gould.
City Manager
3