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sr-062210-1fCity Council Meeting; June 22, 2010 Agenda Item: ~ ._._ To: Mayor and City Council From:. Lee E. Swain, Director of Public Works Subject: Construction Contract for the Reed Park Open Space Improvements Project Recommended Action Staff recommends that the City Council 1. Authorize the City Manager to negatiate and execute a contract with Acon Development Inc. in an amount not to exceed $815,000 (including a 10% contingency) for the Reed Park Open Space Improvements Project. 2. Authorize the City Engineer to issue any necessary change orders to complete additional work within budgetary authority. Executive Summary The construction phase of the Reed Park Open Space Improvements Project is ready to begin. The. improvements include a new toddler playground, enhanced landscaping along Wilshire Boulevard, and a new garden adjacent to Miles Playhouse. .Acon Development Inc. is recommended for the project at a cost of $815,000. Background On January 23. 2007, Council authorized the negotiation of a Professional Services Agreement with Katherine Spitz Associates (Contract No. 8674 CCS) for the design of Reed Park Improvements. In May and June of 2007, community workshops were held. On February 12, 2008, Council requested that staff study additional street lighting needs in Reed Park along with the planned park improvements; however, this additional lighting work was financially unfeasible with the current budget. On September 23. 2008, Council authorized contract and scope modifications with Katherine Spitz Associates for design improvements to Reed Park, as well as the final project design. 1 Discussion Reed Park occupies a city block and covers 5.3 acres. It is a widely-used Santa Monica park, with Miles Playhouse, the City's Youth Office, six lighted community tennis courts, community meeting rooms which host the senior nutrition program among other activities, two heavily used basketball courts, and a children's play area: A complete renovation of the park was completed in 1995 and Miles Playhouse was reopened to the public after extensive rehabilitation in 1998. Reed Park has seen a considerable increase in undesired activity in the. open space areas of the park. Many people push heavy shopping carts through the park, causing extensive damage to the open space areas and making them undesirable for use by other patrons. The Reed Park Improvements are designed to improve the quality of experience for all visitors to this park. There are three areas of proposed improvements to Reed Park. The first consists of removing the existing rogue court, shuffleboard, and horseshoe area to expand the intensively used children's playground area. When the park was renovated in 1995, these uses were still in demand. Now the rogue court, shuffleboard, and horseshoe area is rarely used. This area would provide. an additional 6,000 square feet for additional children's play equipment, including basketball hoops sized for young children and other play features for children aged 2 to 4 years. The second area of proposed improvements is to replace the existing planting along the entire Wilshire Boulevard park edge with a new planting scheme, including the southeast and southwest corners of the park. The new planting will be sustainable, drought-tolerant, and comprised of species that discourage ingression. The planting will "wraparound" to 7th Street and Lincoln Boulevard. The Parks & Recreation Master Plan recommends Reed Park landscape edge improvements along Wilshire Boulevard and Policy 9.2 of the Open Space Element recommends expansion of landscaped areas to create an improved street appearance. 2 For the last area of proposed improvements, a new planting scheme and improved lighting will be implemented between Miles Playhouse and the tennis courts. Contractor Selection On April 5, 2010, the City issued a Request for Bids for the Reed Park Open Space Improvements Project. The City received the following five bids on May 5, 2010: Contractor Base Bid Alternate Bid Total Bid Acon Development, Inc. $ 755,583 $ 117,100 $ 872,683 MG Enterprise Corp. $ 777,500 $ 170,000 $ 947,500 TLD Construction Inc. $ 857,440 $ 129,950 $ 987,390 Tsuchiya Construction Co. $ 785,629 $ 141,456 $ 927,085 Ventura Construction, Inca $ 635,500 $ 53,000 $ 688,500 *Bid withdrawn by the contractor Bids were evaluated by staff from the Community and Cultural Services, Community Maintenance, and Public Works Departments. The evaluation was based on pricing, understanding of the. scope of the project, direct experience on similar projects, approach to the work, technical competence, and qualifications of the proposed staff. Acon Development, Inc. is recommended based on the quality of services and experience with similar projects. Their recently completed projects include: People Who Care Youth Center in Los Angeles, Van Nuys Civic Center Childcare Center, and Eagle Rock Hillside Park Renovation. These projects include examples of playground and landscape installation experience. Reference agencies were contacted and all respondents reported that the contractor's work was completed in a timely and cost- efficient manner while maintaining consistent quality. The State Contractors License Board confirmed that the company's license is current, active, and in good standing. 3 Financial Impacts & Budget Actions The contract amount to be awarded to Acon Development Inc. is $815,000. Funds are available at the following accounts: 0010598.589000 Reed Park Facility Improvements $ 365,000 0010599.589000 Reed Park Open Space Improvements $ 450,000 TOTAL $ 815,000 Prepared by: Shawna McCormick, Architectural Associate Approved: ~_%~~i, Lee E. Swain Director of Public Works Forwarded to Council: Rod Gould City Manager 4 Reference Contract No. 9229 (CCS).