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sr-062210-1d~ ~~ ~ ~~: ~~ ~;yof City Council Report Santa Monica City Council Meeting: June 22, 2010 Agenda Item: 1 _D To: Mayor and City Council From: Timothy J. Jackman, Chief of Police Subject: Second Modification of Professional Services Agreement with The West Coast Care Foundation, Inc. Recommended Action Staff recommends that the City Council authorize the City Manager to negotiate and execute a second modification to Professional Services Agreement 8938 (CCS) with The West Coast Care Foundation, Inc. to provide homeless outreach services to extend the term to June 30, 2011 and increase the total contact amount to $746,250. This will result in a FY10-11 contract in the amount of $246,250. Executive Summary The Santa Monica Police Department has established a joint outreach program in which the Police Department works in conjunction with The West Coast Care Foundation to administer direct intervention and outreach services to homeless persons in order to help them into housing, shelter facilities, medical facilities, return them to their families or other care givers, and to help them rebuild their lives. Immediate intervention efforts have been focused on new arrivals and those people that have been homeless in Santa Monica for relatively shorter periods of time to provide alternatives before they take up permanent residency on the streets of Santa Monica. This intervention includes, but is not limited to, relocation and transportation assistance, working with the person's previous service providers, and other resources outside the City of Santa Monica. The current professional agreement of $250,000 with The West Coast Care Foundation, Inc. expires on June 30, 2010. A second modification to extend the term to June 30, 2011 and increase the contract amount to $746,250 is requested to continue services. The FY10-11 contract amount will be $246,250; which is a 1.5% reduction. Background The West Coast Care Foundation, Inc. arrived in Santa Monica in 2006 with experience that demonstrated that social service providers could successfully break through the resistance to change associated with homelessness by bringing consistent and continual outreach directly to the streets where homeless people were living. West 1 Coast Care's philosophy is that intervention which delivers objective, honest, and compassionate feedback to help homeless persons -better understand their situation, could eventually overcome the self-defeating mindset that develops while living on the streets without resources, hope, or strategies for success. Using its own private funding sources West Coast Care began applying this philosophy in October 2006. West Coast Care conducted hundreds of face-to-face interventions with Santa Monica's homeless each week, ultimately attracting the attention of the Santa Monica Police Department (SMPD) Homeless Liaison Program (HLP) Team. The HLP Team began delegating outreach tasks to West Coast Care, allowing the HLP Team to concentrate on necessary enforcement activities. Increased enforcement led to an associated increase in outreach, and a symbiotic relationship developed between the HLP Team and West Coast Care in which each was able to augment the other's mission. In March 2008, after an RFO process, the City entered into a professional services agreement with West Coast Care for the period March 18, 2008 through June 30, 2008, at a cost of $70,000. On June 24, 2008, after an RFP process, staff recommended The West -Coast Care Foundation, Inc. for an annual homeless outreach contract. Council then authorized professional services agreement no. 8938 (CCS) with The West Coast Care Foundation, Inc. for one year of homeless outreach services in an amount not to exceed $250,000. In July 2009 a first modification extended the agreement until June 30, 2010. Discussion SMPD participates in cooperative efforts with other City departments, government agencies, private service providers, and community-based groups to address homelessness and community concerns regarding homelessness in Santa Monica. The Department, through its HLP Team, contributes to this collaborative process by conducting appropriate law enforcement actions, while at the same time connecting homeless individuals with local service providers that offer homeless clients with a 2 variety of housing, rehabilitation, medical, psychiatric, and employment resources. While this collaborative model has produced many successes through the years, overall effectiveness had been limited by the fact that the HLP Team had been the City's primary source of contact with homeless people on the street, requiring the team to perform both enforcement and outreach functions. This changed when the West Coast Care Foundation began operating in Santa Monica. Unlike other providers, West Coast Care does not provide long-term counseling, housing, and other supportive services. Instead, West Coast Care performs daily outreach and intervention services, responds to calls for services, collaborates with the HLP Team, coordinates transportation or other relocation resources, uses the City's Project Homecoming Program, a transportation assistance program that utilizes Greyhound bus tickets to reunify individuals with their family members and return home, and provides referrals to local service providers. In FY08-09 and FY09-10, The West Coast Care Foundation, Inc. was compensated $250,000 annually. A 1.5% decrease to the FY10-11 contract is recommended which matches the decrease in funding to other city-funded homeless service providers in the Santa Monica Continuum of Care. Since March 2008, The West Coast Care Foundation has made 33,498 (293 per week) contacts with homeless people on the streets of Santa Monica, in the Santa Monica Jail, and at the request of other city-funded homeless service providers in the Santa Monica Continuum of Care. During this period, West Coast Care helped 570 homeless people find alternatives to living on Santa Monica's streets. 3 Financial Impacts & Budget Actions The contract amount to be awarded to The West Coast Care Foundation, Inc. is $246,250. Funds are included in the FY10-11 budget at account number 01306.555010. Prepared by: Neela Patel -Senior Administrative Analyst -Police Budget. Forwarded to Council: /~ ~`i'~ Rod Gould City Manager 4 Reference Amendment to Contract No. 8938 (CCS).