sr-062210-1bCity Council Meeting: June 22, 2010
Agenda Item: ~ ~g
To: Mayor and City Council
From: Joan Akins, Director of Community Maintenance Department
Subject: Service and Parts for Promenade Maintenance Sweepers
Recommended Action
Staff recommends that the City Council authorize an increase to the existing purchase
order issued to Tennant Sales and Service Company to provide preventive
maintenance and parts for four Promenade units and one Solid Waste unit in the
amount $52,925, including applicable sales tax for a total purchase order of $ 148,775.
Executive Summary
The City's cost in parts and services to maintain the sweepers used by the Promenade
increased this year. Fleet Management recommends that the Council authorize an
increase of $52,925 to Purchase Order Number 16667-OF bringing the total purchase
order to $148,775 to pay for existing and future invoices until replacement sweepers are
placed in service.
Discussion
Promenade Maintenance currently has five Tennant scrubber/sweepers which were all
serviced. by a full maintenance agreement for three years. Coverage for the oldest
three sweepers has expired and cannot be renewed; resulting in a tremendous increase
in the City's cost in parts and services. The machines have been in service since FY
04/05, and their age has been a major factor in the accelerating costs. This increase to
the existing purchase order will provide maintenance and parts until the new
replacement units are received. A formal bidding process for replacement units was
initiated by the Purchasing Department, in which Tennant was the only bidder. Fleet
Management and Promenade Maintenance have recommended to Council to award the
bid to them in a Staff Report that is on the June 8, 2010 .Council Agenda, and
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replacements could arrive as early as July 2010.
http://www01. smgov. net/cityclerk/cou nci I/agendas/2010/20100608/s2010060801-E. htm
Financial Impacts & Budget Actions
An increase of $52,925 to Purchase Order Number 16667-OF for Tennant Sales and
Service brings the total purchase order to $148,775. Funds are included in the FY09/10
budget at account number 54554.522920.
Prepared by: Rick Sikes, Fleet Management Superintendent
Approved:
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Joa~~Akins
Direc r, Community Maintenance
Department
Forwarded to Council:
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Rod Gould
City Manager
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