sr-060810-8aCity Council Meeting: June O8, 2010
Agenda Item: ~~ ~'
To: Mayor and City Council
From: Maria M. Stewart, Director of Records & Election Services (City Clerk)
Subject: Resolutions related to the General Municipal Election to be held on
November 2, 2010
Recommended Action
Staff recommends that the City Council adopt four resolutions related to the General
Municipal Election to be held on November 2, 2010, as follows:
(a) Resolution calling for the General Municipal Election to be held on
November 2, 2010;
(b) Resolution requesting consolidation with the Los Angeles County
Statewide General Election;
(c) Resolution requesting services from the Los Angeles County Registrar-
Recorderfor the General Municipal Election; and
(d) Resolution authorizing the City to enter into a contract with the firm
of Martin & Chapman for services and supplies required for the conduct of
the General Municipal Election.
Executive Summary
Adoption of these resolutions is the first step in the conduct and administration of the
November 2, 2010, General Municipal Election. In addition to City Council and Rent
Control Board elections, the elections for members of the Board of Education and the
College's Board of Trustees are consolidated with the City's Municipal Election.
1
Background
Section 1400 of the City Charter provides that a General Municipal Election shall be
held on the first Tuesday following the first Monday of November of each even
numbered year for the purpose of the election of elected officers.
Discussion
The first resolution (Exhibit A} calls for the General Election and gives notice that five
Council seats will be up for election. Three will be for full 4-year terms. Two will be for
2-year partial terms left vacant by the passing of Councilmember Herb Katz in January
2009, and the passing of Mayor Ken Genser in January of this year. As provided for in
Charter Section 603, on February 24, 2009, the Council appointed Gleam Davis to the
seat left vacant by Councilmember Herb Katz, whose term ends November 2012. On
February 23, 2010, Council. appointed Terry O'Day to the Council seat left vacant by
Mayor Genser, whose term also ends November 2012. The appointees are to hold
office until the next general election and until their successors are. elected.
The City Clerk has received several inquiries as to how the ballot will list the full and
partial vacancies. The ballot will have two groupings: one for the full four-year terms
and one for the partial two-year terms. Attached as Exhibit E is a draft sample ballot
listing the two choices.
In addition to the Council seats, there are three full 4-year terms on the Rent Control
Board, and one 2-year partial term left vacant by the resignation of Joel Koury on
August 5, 2009. This partial term expires November 2012. There are also four full 4-
yearterm Board of Education seats and four full 4-year term Community College District
Board of Trustees seats to be filled at this November 2, 2010, General Municipal
Election.
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The second resolution (Exhibit B) requests that the Los Angeles County Board of
Supervisors approve the consolidation of the City's General Municipal Election with the
statewide General Election to be held on the same date, and that the statewide General
Election and General Municipal Election be held in all respects as if there were only one
election.
The third resolution (Exhibit C) requests that the Los Angeles County Board of
Supervisors direct the Registrar of Voters to provide all necessary election services, to
the extent determined necessary by the City Clerk, to mail sample ballots and polling
place ihformation to the registered voters of the City.
The fourth resolution (Exhibit D) authorizes the City to enter into a contract with the firm
of Martin & Chapman, Co., to obtain specified services and supplies necessary to
conduct either a concurrent or consolidated election, in an amount not to exceed
$141,750. The services and supplies required are outlined in said resolution.
Consultant Selection.
The firm of Martin & Chapman is the only company in Southern California that provides
consulting services and election equipment. Los Angeles County and most of the cities
that conduct stand alone elections in Southern California historically have used the
services of Martin & Chapman.
Public Outreach
As in previous years, the Department will participate in election and candidate
information workshops with the League of Women Voters and the Chamber of
Commerce-and other groups upon request. Notice of the election will be published in
the local newspaper. In addition, staff will mail election information to all neighborhood
groups and interested entities.
3
Financial Impact and Budget Actions
The City Clerk's Office has requested approval of an elections budget for Fiscal Year
2010-2011 in the amount of $470,514. The consolidated costs, once received from the
L.A. County Clerk, will be pro-rated and the City will be reimbursed by the Rent Control
Board, the Santa Monica-Malibu Unified School District Board. of Education, and the
College District Board of Trustees for the costs of each respective election. It is
estimated that the pro-rated cost for the City Council election will be between $120,000
and $130,000.
Prepared by: Maria M. Stewart, City Clerk
Approved:
~~-,
Maria M. Stewart
Director, Records & Election Services
Forwarded to Council:
Rod Gould
City Manager
Attachments:
Exhibit A -Resolution Calling General Municipal Election
Exhibit B -Resolution approving consolidation with the County of Los Angeles
Exhibit C -Resolution requesting the County to render election services
Exhibit D -Resolution authorizing City Clerk to obtain vendor election services
Exhibit E -Sample of Ballot for 4-year and 2-year terms
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OFFICIAL BALLOT
CITY OF SANTA MONICA
GENERAL MUNICIPAL ELECTION
TUESDAY, NOVEMBER 2, 2010
BOlETA ELECTORAL OF/CIA!
CIUDAD DE SANTA MONICA
MUNICIPAL ESPECIAL GENERAL
MARTES, 2 DE NOV/EMBRE DEL 2010
THfS BFlLLOT STUB SHALL BE REMOVED AND RETAINED BYTHE VOTER
ESTE TALON DEDE SER REMOVICO Y GUARORDO ROR EL ELECTOR
Mark your choice(s) by FILLING IN OVAL
completely with a BLACK ar DARK PEN ONLY.
Marque su eleccldn LLENANDO EL OVALO -
completamente con una PWMA NEGRA o
DE COLOR OSCURO SOLAMENTE.
o. 1 X345
IHAVEVOTED-HAVEYOU?-YO VOTE-yV0T0 UD.?
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SANTA MQNfCA'
For MEMBER of the CITYCOUNCIL
4:Year Term'Ending: November 2014
Vote forno more than THREE
Para MIEMBRO del CONCEJO MUNICIPAL
Plazo de4Aiws Exp+ra: `Noviembredel20f4
Votepor no mas de 7RES
LILLIE WILSON CouncilwomanBusinesswoman
ConceiatalEmpresaria
GWEN PARRISH Businesswoman
Empresaria
ELIAS WOODROW Small Business Owner
Dueno de Pequeno Negocio
THOMAS RENNER Fireman
Bombero
ROGER TEMPLETON Incumbent
Incumbente
For MEMBERof the CITYCOUNCIL -
2YearTermEntling: November 2012 :
Vote for no morethan TWO..
Para MIEMSRO def CONCEJO MUNICIPAL
Ptazo de 2Anos Exp+ra::Noviembre de120f2
Vote porno masde DOS.
WILLIAM MORRIS Businessman
Comerciante
BILL THOMPSON College Educator
Educador Colegial
JOHNNY WYNN Appointed Incumbent
Incumbente Nombrado
MILLIE PARKER Planning Commissioner
Comisionada de Planificacidn
END OF BALLOT
FIIV DE SOLETA
Santa Monica
Santa Monica / 3
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15X!lltll'1' G
Reference Resolution Nos.
10482 (CCS), 10483
(CCS), 10484 (CCS),
10485 (CCS), and
Contract No. 9228 (CCS) .