SR-06-08-2010-1E~®
~;tYO, City Council Report
Santa Monica
City Council Meeting: June 8, 2010
Agenda Item: ~ ~ E°
To: Mayor and City Council
From: Eileen P. Fogarty, Director of Planning and Community Development
Subject: Modification of Agreement with PCR Services Corporation to provide
historic resource analysis
Recommended Action
Staff recommends that City Council authorize the City Manager to negotiate and
execute a modification to professional services Agreement 1880 with PCR Services
Corporation in the amount of $38,000 to provide professional services in the field of
historic preservation. This will result in a 2 Y~ year contract for a total of $107,950.
Executive Summary
This report explains the need to increase the City's existing contract with PCR Services
Corporation to provide professional services in the field of historic preservation,
including evaluation of a property's eligibility when a structure of merit, landmark, or
historic district application is filed and analysis of proposed alterations to designated
historic structures. This work is necessary to continue to support the City's Historic
Preservation Program and Goals and Policies of the City Historic Preservation Element.
The $38,000 modification would bring the total contract amount to $107,950.
Background
On September 4, 2009, Agreement Number 1880 was entered into, by and between the
City and PCR Services Corporation in the amount of $30,000 to provide professional
services in the field of historic resource analysis. These services include analysis of
proposed alterations to designated Landmark structures and non-designated structures
that are considered to be historic resources when a discretionary permit application is
involved; evaluation of a property's eligibility when a landmark, structure of merit or
historic district application is filed and, other research projects as required when
requested by the Landmarks Commission or staff. On November 23, 2009, First
Modification of Agreement was entered into in order to include additional services to be
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performed by Consultant and to increase the total contract price by $30,000. On
February 23, 2010, Second Modification of Agreement was entered into to increase the
contract price by $9,950 to reflect the cost of providing the additional services: At these
points, the agreement was below the Council approval threshold.
Discussion
The City Council and the community have identified protection of neighborhoods as one
of the City's highest priorities. The City's Landmarks Commission and Historic
Preservation Program actively support this mission through the evaluation of properties
for protection and designation as structures of merit, landmarks, or historic district
contributors. Further, alterations to designated properties require careful review to
ensure compliance with the Secretary of Interior Standards for Historic Preservation.
Additionally, historic resource evaluation is frequently required during the development
review process to ensure potential resources are carefully evaluated and are
appropriately protected or incorporated into new development projects as necessary to
minimize impact to the City's historic and architectural framework.
PCR Services Corporation has provided the City with thorough and timely analysis on
historic resources issues. Given the firm experience and knowledge of the City's
historic fabric, increasing the existing contract is desirable.
Contractor/Consultant Selection
In February 2009, an RFQ was sent to 11 firms that specialize in historic resource
evaluation. Responses were received from 8 qualified firms. PCR Services
Corporation was selected based on their prior work experience and familiarity with the
City's historic resources.
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Financial Impacts & Budget Actions
Funding in the amount of $38,000 is available in the City Planning Division FY09/10
professional services account number 01266.555060.
Prepared by: Amanda Schachter, Planning Manager
Approved:
Eileen P.
Planning
Forwarded to Council:
,~-~ °-~ l
Rod Gould
City Manager
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Reference Contract No.
9225 (CCS).