sr-052510-1eCity Council Meeting: May 25, 2010
Agenda Item: 1-E
To: Mayor and City Council
From: Eileen Fogarty, Director, Planning and Community Development
Jory Wolf, Chief Information Officer, Information Systems
Subject: Professional Services Agreement with Kimley-Horn and Associates, Inc.
for the Advanced Traffic Management System, Phase 3 Project
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a contract with Kimley-Horn and Associates, Inc. for an amount not to exceed
$88,250, for design services associated with the Advanced Traffic Management
System, Phase 3 Project.
Executive Summary
Professional services agreement number 8927 in the amount of $660,000 with Kimley-
Horn and Associates, Inc. for design services related to the Advanced Traffic
Management System, Phase 3 Project (ATMs Phase 3), expired on January 1, 2010
before all tasks were completed. One task still remains to be completed from that
contract and additional services related to a necessary revision in project technology
are needed. These additional services include modifying the design plans to
accommodate a new wireless technology and performing a wireless survey along the
project corridors. Anew contract with Kimley-Horn in the amount of $88,250 is
recommended to complete the tasks associated with ATMs Phase 3.
The Advanced Traffic Management System, Phase 3 Project (ATMs Phase 3)
implements the Transit Priority System (TPS) for both Metro and Big Blue Rapid buses
along the Wilshire, Santa Monica, Pico, and Lincoln Boulevard corridors within the City.
A total of 80 signalized intersections in the City are located on the TPS corridors and
are included as part of this project. The project is funded with Los Angeles County
Metropolitan Transportation Authority (Metro) funds.
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Discussion
On May 27. 2008, City Council authorized a professional services agreement no. 8927
(CCS) with Kimley-Horn and Associates, Inc. for design of the ATMS Phase 3 Project in
an amount not to exceed $660,000.
The Los Angeles County Metropolitan Transportation Authority (Metro) granted the City
federal funds to design and implement the Transit Priority System (TPS) within the City
of Santa Monica to accommodate both Metro and Big Blue Rapid Buses. The project
components were detailed in a Memorandum of Understanding (MOU) executed
between the City of Santa Monica and Metro (MOU # MOU.MRBCMAQ59) in 2007.
The Scope of Services in the original MOU included the installation of TPS loops and
TPS sensors at a number of intersections within the City, and the establishment of a
communications link between the City of Santa Monica and the City of Los Angeles.
In 2009 the City and Metro began discussions to revise the MOU in order to modify
specific project components. The discussions centered on changing project
components from the installation of TPS loops and TPS sensors to the installation of
wireless detectors. In the fall of 2009 the City received verbal confirmation from Metro
that the change in project components would be officially approved and incorporated
into an amendment to the MOU.
____ Upon this verbal confirmation in late 2009, the City notified the consultant that technical
components the project scope would be changing and that the City's agreement and
associated scope of services would need to be modified to reflect these changes. At
this time the consultant also notified the City that the changes in the agreement and
scope of services would necessitate a change in the project budget. City staff began
the contract modification process to incorporate the proposed changes in the scope of
services and budget with confidence that it would be approved.
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In January 2010, Metro officially approved the changes in project components and
began the process for amending the MOU. The City has only recently received the
amendment to the MOU and is awaiting execution of the amendment.
On February 23, 2010, City Council authorized a Modification to the Professional
Services Agreement with Kimley-Horn and Associates, Inc. for the Advanced Traffic
Management System, Phase 3 Project for an amount not to exceed $40,000, for a total
contract amount of $700,000. However, this contract expired on January 1, 2010 and
therefore a new contract is required.
Staff recommends a new contract for an amount not to exceed $88,250, which includes
$19,250 for construction support services, and $69,000 in additional services to modify
the design plans to accommodate the wireless technology and to perform a wireless
survey.
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Financial Impacts & Budget Actions
The contract amount to be awarded to Kimley-Horn and Associates, Inc. is $88,250.
Funds are included in the FY2009-10 budget at account 0200407.589306 Fed-Traffic
Signal-Phase 3.
Prepared by: Andrew Maximous, P.E., Transportation Engineer
Approved:
Approved:
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o W If
C ief nform tion Officer, Information
ystems
Forwarded to Council:
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Rod Gould
City Manager
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Development
Reference Contract No.
9218 (CCS).