sr-041310-1c~~
;Yof City Council Report
Santa Monica
City Council Meeting: April, 13, 2010
Agenda Item: 1 -~-
To: Mayor and City Council
From: Carol Swindell, Director of Finance
Subject: Purchase of One Wheel Loader with Multi-Purpose Bucket for the Street
Maintenance Division
Recommended Action
Staff recommends that the City Council authorize the City Manager to award Bid #2992
to Bejac Corporation for the purchase and delivery of one new and unused wheel loader
with multi-purpose bucket, in the amount of $134,938.
Executive Summary
In accordance with. the vehicle replacement program, one vehicle currently being used
by the Street Maintenance Division is due for replacement. Following a formal bid
process, Bejac Corporation is recommended to furnish the vehicle at a cost of
$134,938. Funds are available in the adopted budget for vehicle replacement.
Discussion.
The wheel loader with bucket will be used by Street Maintenance Division personnel
and will replace a vehicle scheduled for replacement. It is equipped with a passive
diesel particulate filter to reduce emissions and a rear view camera with monitor to
improve safety.
Vendor Selection
In November 2009 the City published Notices Inviting Bids to furnish and deliver a new
and unused wheel loader with multi-purpose bucket in accordance with City
specifications. Bid forms were posted on Planet Bids and notices were advertised in
accordance with the City Charter and Municipal Code provisions. Ten bids were
1
received from eight vendors and were publicly opened and read on December 10, 2009
per Attachment A.
Bids were evaluated based on ability to meet specifications, operator comfort and
usability, competitive pricing, bid response, and additional available options. Based on
these criteria, Bejac Corporation is recommended as the best bidder..
Financial Impacts & Budget Actions
The purchase order amount to be awarded to Bejac Corporation is $134,938. Funds
are included in the FY 09-10 budget in account 0540167.589000.
Prepared by: Kimberlie Nimori, Senior Buyer
Approved:
Forwarded to Council:
1
Carol S niw dell ~
Director of Finance
Attachments: Attachment A -Pricing
Qom,..-6i' ter' 3
Rod Gould
City Manager
2
ATTACHMENT A
BID #2992 TITLE: FURNISH AND DELIVERY 1 NEW AND UNUSED WHEEL LOADER WITH MULTI-PURPOSE BUCKET FOR THE STREET
BID CLOSE DATE: 12/10/09 MAINTENANCE DIVISION.
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Vendo B`eymc Cprpairatlon I; , ` ~$j~q CSprtlipp~'tlon
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City of industtY: CA
Year /Make /Model 2009 Doosan DL200TC '",gp~ ~#5~~f t71-2i~4TC ~; 2010 John Deere 524K 2010 Case 621 E XT 2010 Caterpillar 924H
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Cost of vehicle 1 $ 109,950.00 ,
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$ 127,098.00 $ .
133,193.00 ~
$ 134,140.00
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Additional cost for Huss I
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active diesel particulate 1 $ 20,450.00 ;,,~,iii
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',~,` ,E!i~ $ 26
241.00 $ 23
750.00 $ 14
800.00
filter installed ((;"' ' " ~~„ ` '
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Additionalcost for passive , '~'! ~i ~r ~; !,,
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diesel particulate filter 1 $ !
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Additional cost for rear „~ ~. t 4 " . i, , i`'
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view camera w/7"color 1 ,, ~~~
$ 2,050.00 ,'$
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i`'` $ 2,461.00 $ 1,520.00 $ 1
897.00
monitor installed ,
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Operator's instruction ' , ~I'' Ili ' ' '
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manual 1 Included ~
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Lubrication instructions 1 Included : ,,i
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Shop maintenance r.' !
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manual
/ CD 1 included ,
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Illustrated parts book or ,,
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CD ...
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Electric wirin schematic
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manual / CD 1 Included ~', r ~tf1`oi€1~t d! I ,
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Subtotal $ 132,450.00 $sl ~~!,!,.;;i,' ~,,,u1,~~s~Ot~bi $ 155,800.00 $ 158,463.00 $ 150,837.00
Sales tax (9.75%) $ 12,913.88 !,',F;; ~q,° ` , h.;~8~6? $ 15,190.50 $ 15,450.14 $ 14,706.61
Warrant Inc , ~~C
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Tirefe $ - ;~,~ , : ,ia '!I+d!!,,,,'_',; "!,;,,= Incl. $ - Included
Delive $ - $i'+
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Warrarit 12 months/1,500hrs: parts and .I~Jdi1~/1Ii500h~$'gar*~ and :;
!~i , 6mo full machine, 12 mo full
labor 3
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machine secure
1500hrs 1 ear 2000 hrs
y 12 month / 1500 hour
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1 of 2
ATTACHMENT A
BID #2992 TITLE: FURNISH AND DELIVERY 1 NEW AND UNUSED WHEEL LOADER WITH MULTI-PURPOSE BUCKET FOR THE STREET
BID CLOSE DATE: 12/10/09 MAINTENANCE DIVISION.
Road Macltingry LLC~ ~ Seatt,~q~utpmehtlnc. ~ Volvo Construoflon,. YaleltShass ~slylpmertt & : Yale/~flase Eguiyraent;~
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;- . ; :. Epulpmen{ & Services ; . Servloes ' 'Serv~aes
Perris CA Fontana; GR Gafona, GA I i. Incdwastry GA Ircdustry;.GH i" '
2010 Komatsu WA250- 2009 or 2010 New Holland 2010 JCB 426HT Wheel 2010 JCB 426HT Wheel
Year /Make /Model
2010 Volvo L60F
6PZ W130 BTC
loader loader
': escrl tlfkh -= Q Unit c4`st ':Unit cost:.' ~ :Unit cost : ~ Urtit eQSt ~. ~ . Unit~~ost:
Cost of vehicle 1 $ 115,859.00 $ 129,615.00 $ 138,847.00 $ 120,975.80 $ 120,975.80
Additional cost for Huss
active diesel particulate 1 $ 18,400.00 $ 32,450.00 $ 12,286.00 $ 20,833.82 $ -
filter installed
Additional cost for passive
diesel particulate filter 1 $ - $ - $ - $ - $ 11,298.87
Additional cost for rear
view camera w/7"color 1 $ 1,556.00 $ 525.00 $ 3,541.00 $ 1,292.88 $ 1,292.88
monitor installed
Operator's instruction
manual 1 Included Included Included Included Included
Lubrication instructions 1 Included Included Included Included Included
Shop maintenance
.
manual / CD 1 Included Included Included. Included Included
Illustrated parts book or
CD ~ Included Included Included Included Included
Electric wiring schematic
manual / CD 1 Included Included Included Included Included
Subtotal $ 135,815.00 $ 162,590.00 $ 154,674.00 $ 143,102.50 $ 133,567.55
Sales tax (9.75%) $ 13,241.96 $ 15,852.53 $ 15,080.72 $ 13,952.49 $ 13,022.84
Warrant $ - Included $ - Included Incl.
Tire fee $ - Included $ - Included Incl.
Delive $ - Included $ - Included Incl.
Warran 12 months unlimited hours 1 year 2000 hours 1 year or 1500 hours Two year full machine Two year full machine
2 oft