sr-022310-1ic7®
~;tyo, City Council Report
Santa Monica
City Council Meeting: February 23, 2010
Agenda Item: ~-
To: Mayor and City Council
From: Lee E. Swain, Director of Public Works
Subject: Pier Dry Standpipe and Sprinkler System Repair Project Contract
Recommended Action
Staff recommends that the City Council:
1) Authorize the City Manager to negotiate and award a contract to Aztec Fire
Protection, Inc in the amount of $211,540 plus a 10% contingency of $21,154 for
a total amount not to exceed $232,694;
2) Authorize the City Engineer to issue any necessary change orders to complete
additional work within budget authority.
Executive Summary
The Pier Dry Standpipe and Sprinkler System Repair Project will install a new dry
standpipe system to enhance fire protection at the Santa Monica Pier and repair
deficient portions of the existing fire sprinkler system beneath the Pier. The work to be
performed was recommended in the Pier Infrastructure Assessment Study completed in
2008. Contract actions include award of a construction contract to Aztec Fire
Protection, Inc. Funds in the amount of $232,694 for this project are available in the
Pier Fund.
Discussion
On April 10, 2007, the City Council authorized a professional services agreement with
Moffatt & Nichol to prepare the Santa Monica Pier Infrastructure Assessment Study
(Study): The Study examined existing conditions, provided various upgrade studies,
recommended a future urban design program, and provided cost estimates and
implementation phasing for capital improvements over aten-year period.
This report recommends awarding a construction contract to implement fire protection
upgrades recommended in the Study, including the installation of a new dry standpipe
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system to supplement the fire hydrants already in place and correcting deficiencies,
such as blocked sprihkler heads and inadequate structural support of the existing fire
sprinkler system beneath the Pier.
Contractor Selection
On November 16, 2009, the City issued a Request for Bids for construction of the Dry
Standpipe and Sprinkler System Repair Project on the City's online bidding system. A
total of fourteen prospective bidders requested bid documents and four sealed bids
were received by the City Clerk's office and publicly opened on December 11, 2009, by
a representative from the City Clerk's office. The bid results are as follows:
Company Name Bid Amount
Aztec Fire Protection, Inc. $211,540
Millennium Generation, Inc. $257,500
T. Majich & Sons, Inc. $265,000
Gamma Builders, Inc. $361,900
Staff recommends awarding a construction contract to Aztec Fire Protection, Inc. based
on the cost and quality of services offered and experience with similar projects. Aztec
Fire Protection, Inc. supplied the City with a list of similar projects, including the
installation of fire protection systems for the University of California, Irvine and the Los
Angeles Unified School District. Staff contacted the references for these projects who
reported that the contractor's work was completed in a timely and cost efficient manner
while maintaining consistent quality. The State Contractors' License Board also verified
that the company's license is current, active, and in good standing.
Public Outreach
Public outreach and construction management of this project will be provided by City
staff. The outreach process will consist of public notifications on the scope of the
project, potential impacts, schedule, and periodic project updates.
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Environmental Analysis
The proposed project is a minor alteration to the existing -Pier facility that will not result
in any expansion of the existing use. Therefore, the project is categorically exempt from
the provisions of the California Environmental Quality Act (CEQA) pursuant to Section
15301 [Existing Facilities], Class 1(f) of the CEQA Guidelines.
Financial Impacts & Budget Actions
The contract to be awarded to Aztec Fire Protection, Inc. is $211,540 plus a 10%
contingency of $21,154 for a total of $232,694. Funds are available at account
M309006.589000.
Prepared by: Eric Bailey, P.E., Civil Engineer
Approved:
Z ~:;~
Lee E. Swain
Director of Public Works
Forwarded to Council:
Rod Gould
City Manager
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Reference Contract No.
9176 (CCS).