sr-012610-8ac7®
ctvo, City Council Report
Santa Monica
City Council Meeting: January 26, 2010
Agenda Item: 'g-
To: Mayor and City Council
From: Carol Swindell, Director of Finance
Subject: Mid-Year 2009-10 Budget
Recommended Action
Staff recommends that City Council:
1) Appropriate Fiscal Year 2009-10 budget changes and adjust revenue budgets
as detailed ih Attachment A2;
2) Adopt a Resolution establishing classification and salary rates for various
positions detailed in Attachment B1;
3) Approve the position and classification changes detailed in Attachment B2; and
4) Approve a Resolution setting various parking permit fees in Attachment C.
Executive Summary
This report provides a status update of the FY2009-10 budget and proposes revisions to
the revenue and expenditure budget based on departmental reviews of their budgets at
the mid-point of the year. The recommended budget actions decrease city-wide
revenues by $11.8 million, including a net General Fund decrease of $4.9 million. Mid-
year revenue adjustments to enterprise funds include a decrease $833,093 for the
Beach House, a decrease of $580,000 in Water, an increase of $1,110,000 in Solid
Waste, a decrease of $1,377,846 in Wastewater, a decrease of $800,000 in the
Cemetery, and an increase of $1,394,421 in the Big Blue Bus. Other funds, including
Special Revenue, Charnock, the Redevelopment Area, and Miscellaneous Grants had a
net decrease of $7 million.
Appropriation requests at mid-year total $16.3 million city-wide, including a decrease in
proposed General Fund expenditures of $0.3 million. Included in the General Fund
appropriations are $225,000 for final adoption of the LUCE and $142,647 for
professional services and personnel related to ongoing environmental programs.. Other
proposed changes include carrying forward Council contingency funds for the prior year,
transferring capital improvement funds appropriated in the General Fund, and salary
and equity adjustments. Non-General Fund appropriations total $15.8 million. Big Blue
Bus capital projects, including bus replacement and the Bus Stop Amenities project,
comprise $7.6 million in appropriations. Appropriations of $1.3 million are included for
low and moderate income housing activities and $2.8 million is transferred from the
Beach Fund to the Beach House to cover operating expenses. A comprehensive list of
recommended mid-year budget adjustment is provided in Attachment A2.
Discussion
Budget Review
At the budget mid-point, staff identifies any one-time funds available for appropriation
based on audited results from the prior year, reviews revenue receipts to date,
recommends revenue budget changes and proposes adjustments in the budget
expenditure projections, as necessary.
General Fund Status Update
Following the closing of the FY2008-09 and audit of financial records, the actual ending
undesignated fund balance was $7.7 million, instead of an expected $12.7 million. This
$5 million shortfall and the adjustments to date, as seen in the table below, have
reduced the projected fund balance by $4.8 million from what was required to support
budgeted expenditures for FY2009-10.
Current FY2009-10 General Fund revenues are trailing Adopted Budget estimates by
$4.9 million, as indicated on page 4. A reduction of $0.3 million in Mid-Year Budget
revenue projections recommended at this time, coupled with a $0.2 million balance
sheet transfer, mitigate the effects of the revenue reductions and reduce projected fund
balance by $4.4 million, for a total of $9.2 million.
These budget actions resulted in a $9.2 million decrease in projected fund balance
Departments have been asked to identify savings, both in capital and operating
budgets, in order to address the deficit that we now face.
General Fund Mid-Year Recommendations
Attachment A2 details proposed budget actions for FY2009-10 to adjust accounts to
reflect the status at the midpoint in the fiscal year. Below are summaries of proposed
revenue, expenditure and balance sheet actions.
2
Revenue Adjustments -General Fund
At Mid-Year, staff reviewed current year revenues and identified budget revisions based
on actual revenue receipts to date and the expected effects of the current economic
climate. This year, revenues are expected to fall short of annual budget projections by
approximately $4.9 million, due in large part to reductions in utility users tax, transient
occupancy tax (TOT) and sales tax. These reduction are partially offset by increases,
especially in property tax. Revenue accounts recommended for adjustment are
identified below:
FY2009-10 General Fund Revenue Adjustments
and Changes from Adopted Budget
(in millions)
Revenue Decreases $ Change % Change
Utility Users Tax (1,652,000) (5.0%)
Sales and Use Tax (782,000) (2.9%)
Transient Occupancy Tax (2,865,277) (9.4%)
Real Property Transfer Tax (321,000) (9.5%)
Parking Facility Taxes (352,000) (4.2%)
Motor Vehicle In-Lieu (150,400) (39.2%)
Various Parking Related Revenues (531,664) (3.2%)
Other (458,863) (0.7%)
(7,113,204)
Revenue Increases
Property Taxes 1,610,451 4.5%
Business License Taxes 470,000 1.8%
Investment Income 122,000 3.1%
2,202,451
Net Revenue Increase / (Decrease) (4,910,753) (2.0%)
Expenditure Adjustments -General Fund
Net appropriations for the General Fund decreased by $348,715 at Mid-Year, primarily
due to a decrease in the planned subsidy for the Civic Auditorium. The proposed
changes in appropriation changes are identified below:
3
Proposed Expenditure Adjustments
Department Description Amount
City Council Rollover of contingency funds from the $ 118,158
prior year, appropriate funds for the
medical trust and provide equity
increases.
City Managers Appropriate funding for professional 142,647
Office services and salaries associated with
ongoing programs and provide equity
adjustments.
Planning and Appropriate additional fund for LUCE 242,729
Community adoption and equity adjustments.
Development
Community A transfer of position from Community 80,513
Maintenance and Cultural Services (no net cost), a
reduction in appropriation for utilities,
and an appropriation for a Department
of Energy grant.
Community and Rollovers of unspent funds for the 230,733
Cultural Services Homeless Management Information
System, Human Services grants, and a
grant from the Education Foundation.
Housing and Reclassification of four positions within 24,132
Economic the department
Development
Non-Departmental Appropriations for the to Marathon, 73,884
equity adjustments and various
transfers and a reduction in the subsidy
to the Civic Auditorium Fund.
Capital Improvement A reduction associated with moving (1,261,511)
Projects appropriations for City Hall expansion
and HVAC and a transfer of
appropriations to the Fleet Management
Fund.
TOTAL $ (348,715)
4
Other Funds
Revenue and expenditure changes for other funds are summarized in Attachment Al
and detailed in Attachment A2.
Other Funds -Revenues
Other fund revenue adjustments include an increase in the Special Revenue Fund of
$20,000 for the Commemorations and Tribute program, an increase of $902,058 in the
Charnock Fund for a fluoridation grant, a net decrease of $3,135,800 in Redevelopment
and Housing funds based on reduced assessed values by the County of Los Angeles,
and a net reduction in Miscellaneous Grant Fund revenues of $4,202,635. The Beach
House has a reduction of $833,093 mainly due to lower than expected facility revenues.
Water revenues were decreased by $580,000 to reflect lower than expected
construction related revenues and Wastewater was reduced by $1,377,846 based on
lower than expected sewer service and capital facility fees. Solid Waste revenues
increase by $1,110,000 based on an annual fee increase and upgrades in customer
services demanded on collection routes. Cemetery revenues are reduced by $800,000
because of delays in implementing the recently adopted Business Plan. The Big Blue
Bus revenues increased by $1,394,421 to reflect additional stimulus money and the Bus
Insurance Fund was increased by an additional $600,000 transfer to fund claims.
Other Funds -Expenditures
Proposed appropriations at Mid-Year in all non-General Fund funds total $16.7 million:
Included in the request is approximately $3.8 million for low and moderate income
housing activities in the Redevelopment and Housing funds and $744,209 in
Community Development Block Grants for the Mobile Home Improvement Project.
Miscellaneous grants increase by $458,585, due to grants from the Department of
Energy, the Department of Justice, and Proposition A and C programs, to name a few.
Solid Waste adds $1,125,000 for design of the recycling dropoff center project and $7.6
million is appropriated for Big Blue Bus capital projects, such as bus replacement and
5
improvements for bus stops. A comprehensive list of requested appropriations is
available in Attachment A2.
Beach Parking Permit Fees
On June 17, 2008, Council adopted Resolution 10307 (City Council Series) approving
revisions to various beach parking fees including fees for beach parking permits. On
November 25, 2008, Council adopted a master fee resolution which inadvertently failed
to accurately incorporate the fees previously set by Resolution 10307 for beach parking
permits and also contained other inadvertent errors. As part of this Mid-Year Report,
Council is requested to approve a resolution correcting these inadvertent errors. There
is no financial impact as the rates will be set to the rates actually being charged.
Financial Impacts & Budget Actions
The budget impact of adoption of the mid-year changes detailed in Attachment A2 is
summarized in Attachment Al of this report.
Prepared by: Chuck McBride, Assistant Director of Finance
roved:
Carol Swindell
Director of Finance
~~
to Council:
~rhorif Ewell
Manager
Attachments:
A1: Summary of FY2009-10 Revenue and Expenditure Budget Changes
A2: Proposed FY2009-10 Mid-Year. Revenue, Expenditure and Balance Sheet
Changes
B1: Resolution Establishing New Classification and Adopting Salary Rates for Certain
Positions
B2: Position and Classification Changes
C: Resolution Setting Various Parking Permit Fees
6
ATTACHMENT AI
Summary of FY 2009.10 Revenue and Expenditure Budget Changes
Revenues Expenditures
Adopted Rev Approvetl Revised Proposed Revised Rev Adapted Exp Adoptetl Net Capital Total Proposetl Revised Exp
as of Revisions Budget Changes Budget Budget as of CIP as of Reappropriation Revisions Revised Budget Changes Budget
7/1/09 7/1/09-12/30/09 1/6/2010 1/26/10 1/26/10 7/7/09 7/1/09 From PY Revenues 7/1/09-12/30/09 As of 7/Ofi/10 1/26/10 1/26/10
General 1 247,181,693 54,280 247,235,973 (4,910,753) 242,325,220 254,806,384 9,601,079 31,244,260 2,fi26,725 298,278,448 (348,715) 297,929,733
Capital Projects Fund 2 0 0 (15,426,393) 75,426,393 19,369,074 0 19,369,074
Special Revenue Source 4 4,807,710 0 4,807,710 20,000 4,827,710 387,900 2,901,450 3,421,151 358,056 7,068,557 2,202,733 9,270,690
Charnock 5 20,452,777 0 20,452,777 902,058 21,354,835 5,102,386 400,000 58,515,496 (400,000) 63,617,882 5,743 63,623,025
Clean Beaches & Ocean Prc 6 2,680,000 0 2,680,000 2,680,000 0 0 2,279,476 755,650 2,435,126 57,500 2,492,626
Beach Recreation 11 8,152,993 0 8,152,993 8,152,993 6,fi70,580 200,871 1,998,469 0 8,809,920 2,808,980 17,fi18,900
Housing Authority 12 15,781,1 00 0 15,781,100 15,787,100 16,069,386 6,100 0 16,075,486 16,075,486
Disaster Relief 13 0 0 0 340,682 0 3,568,572 0 3,909,254 3,909,254
TORCA 14 336,000 0 336,000 336,000 92,291 100,000 6,187,969 0 6,380,260 752,867 .7,733,127
Redevelopment" 15-18 77,624,000 0 77,624,000 (3,135,800) 74,488,200 43,376,093 45,455,179 93,9fi7,265 0 182,798,477 1,166,228 183,964,705
CDBG 19 2,475,632 0 2,475,632 3,769 2,479,401 697,640 796,889 707,480 (2,403) 2,199,606 796,213 2,995819
Miscellaneous Grants 20 14,484,110 2,741,622 17,225,732 (4,202,635) 13,023,097 3,743,175 6,710,013 21,066,206 3,072,653 34,592,046 458,585 35,050,631
Asset Seizure 21 0 0 0 0 30,354 0 30,354 30,354
COPS 22 105,000 0 105,000 105,000 0 126,895 111,644 238,539 238,539
Annenberg Grants Funtl 24 2,067,243 0 2,067,243 (833,0937 1,234,150 3,381,886 3,300 1,070,957 (0) 4,456,143 (2,673,210) 1,782,933
Water 25 17,631,956 0 17,631,956 (580,000) 17,051956 15,575,506 2,786,905 6,218,559 66,050 24647,020 24,fi47,020
Solitl Waste Management 27 21008,600 0 21,008,600 7,110,000 22,118,600 20,572,603 1,903,276 1,599,098 105,432 24,180,409 1,125,000 25,305,409
Pier 30 3,512,058 0 3,512,058 3,512,058 1,052,464 3,011,544 6,603,712 28,244 10,695,963 82,500 10,778,463
Wastewater 31 17,565,188 0 77,565,188 (1,377,846) 76,787,342 10,604,457 6,487,659 6,202,858 (1,048,979) 22,245,989 22,245,989
Civic Auditorium 37 2,740,000 0 2,740,000 2,740,000 2,139,172 923,850 425,244 4,999 3,493,265 927,839 4,421,104
Airport/Special Aviation 33,52 4,578,370 0 4,578,370 4,578,370 3,982,320 600,533 1,444,627 240,267 6,267,740 7,6fi7 6,275,407
Stormwater Management 34 1,652,522 0 1,652,522 1,652,522 2,237,478 100,000 73,753 0 2,411,231 2,411,231
Cemetery 37 2,846,055 0 2,846,055 (800,000) 2,046,055 1,930,779 764,342 11,371 40,300 2,746,792 2,746,792
Big Blue Bus 41 85,924,601 0 85,924,601 1,394,421 87,319,022 54,904,954 26,301,678 84,538,555 150,974 165,896,161 8,224,855 174,121,016
Gas Tax 43 1,622,800 0 1,622,800 1,622,800 1,578,100 0 38,146 0 1,616,246 1,616,246
SCAOMD A82766 44 807,271 0 807,271 807,271 2,400 95,271 610,436 0 708,107 708,107
Parks and Rec Facilities 53 20,000 0 20,000 20,000 0 140,251 0 140,251 140,251
Vehicle Management 54 11,473,859 0 11,413,859 11,413,859 5,636,238 4,392,877 7,500,317 0 17,529,432 150,350 17,679,782
Info Tech Repl/Svcs 55 2,612,754 9,825 2,622,579 2,622,579 - 2,444,654 1,008,595 7,885 3,461,134 3,461,134
Self-Insurance Funds** 56-59 17,642,500 0 17,642,500 fi00,000 18,242,500 15,670,779 20,870 34,005 15,725,594 600000 16,325,594
Parking Authority 77 502,200 0 502,200 502,200 2,049,648 1,418,944 0 3,468,592 3,468,592
0 0
0
588,228,992 2,805,727 591,034,719 (t 1,809,879) 579,224,840 457,118,842 137,434,673 361,388,085 5,557,499 955,493,099 1fi,343,935 971,637,034
Includes Downtown, Ocean Park, Earthquake Reco very, and Low/MOtlerate Income Housing Redevelop ment Funtls.
** Includes Self Insurance Compreh ensive Funtl, Bus Fund, Automobile Funtl antl Workers Comp Fund.
PROPOSED FY2009-10
REVENUE, APPROPRIATION, AND BALANCE SHEET CHANGES
ATTACHMENT A2
I. REVENUE ADJUSTMENTS
Fund DepartmenUDivision Amount Reason
General (01) Finance/Revenue $100,000 To reflect reimbursements for L A Marathon
costs.
General (01) Finance/Revenue ($1,652,000) To reflect less than anticipated utility users
taxes from natural gas and electricity.
General (01) Finance/Revenue ($782,000) To reflect less than anticipated sales taxes
due to continuing weakness in the economy.
General(01) Finance/Revenue $1,610,451 Toreflecta netincreasein property taxes.
Increases in secured taxes (due to higher
value increases-+$1,251,942); unsecured
taxes (+$149,000); delinquent payments
($443,750); VLF Swap
payments(+$232,252); and Library Bond tax
overrides (+$29,999) are partially offset by
decreases in supplemental taxes (-
$180,000); pass through payments from the
Redevelopment Agency (-$217,142); and
Local Public Safety Funds (-$99,350).
General (01) FinancelRevenue $470,000 To reflect greater than anticipated Business
License Taxes.
General (01) Finance/Revenue ($2,865,277) To reflect less than anticipated Transient
Occupancy Taxes due to continuing impact
of global recession on local tourism.
General(01) _ Finance/Revenue ($823,400) To reflect less than anticipated real property
transfer taxes (-$321,000), parking facility
taxes (-$352,000), and Vehicle License Fees
(-$150,400) due to increases in State fees.
General (01) Finance/Revenue $122,000 To reflect greater than anticipated
investment income from the City's pooled
portfolio partially offset by less earnings from
Civic Center Parking Structure bond
proceeds (-$18,000).
General (01) Finance/Revenue ($531,664) To reflect a net decrease in other parking
related revenues. Decreases from on-street
meters (-$200,000); metered parking lots (-
$182,000); Structure 9 attendant parking (-
$40,000); and a timing change in the re-
opening of Santa Monica Place structures $-
639,664) are partially offset by increases
from downtown (+$gg0,000) and Main
Library ($40,000) attendant parking.
General (01) Public Works/Street Maintenance/ $100,000 To reflect more than anticipated repair work
on private properties.
PROPOSED FY2009-10
REVENUE, APPROPRIATION, AND BALANCE SHEET CHANGES
ATTACHMENT A2
Fund DepartmenNDivision Amount Reason
General (01) Public Works/Administration ($432,558) To reflect a revenue decrease in flm permits
(-$85,000), street use permits (-$343,600),
and Engineering public counter sales
($3,958) due to slowdown in the film industry
and private construction projects.
General (01) Police/Administration ($226,305) To reflect revenue decreases in fees, fnes
and other miscellaneous revenues due to
new State laws and non payment of
citations.
TOTAL GENERAL (01) FUND:
Special Revenue Community and Cultural
Source (04) Services/Open Space
Management
($4,910,753)
$20,000 To reflect projected funds for the
Commemorations and Tribute.
Charnock (05) Public Works/Water
LowlModerate Income Housing and Economic
Housing (15) DevelopmenUHousing
Downtown RDA (16) Housing and Economic
DevelopmenUAdministration and
Redevelopment
Earthquake RDA (17) Housing and Economic
DevelopmenUAdministration and
Redevelopment
Ocean Park RDA (18) Housing and Economic
- DevelopmenUAdministration and
Redevelopment
Community Community and Cultural
Development Block Services/Human Services
Grant (19)
Miscellaneous Grants Public Works/Engineering
(20)
902 0 8 To reflect grant awards for water fluoridation
at Charnock wells.
($645,000) To reflect decreased revenue based on
latest assessed value estimates from County
of Los Angeles.
($23,600) To reflect decreased revenue based on
latest assessed value estimates from County
of Los Angeles.
($2,512,800) To reflect decreased revenue based on
latest assessed value estimates from County
of Los Angeles.
$45,600 To reflect increased revenue based on latest
assessed value estimates from County of
Los Angeles.
3 769 To reflect changes to Community
Development Block Grant funding per the 5-
YearAction Plan.
($4,129,029) To reduce the Transportation Equity Act for
the 21st Century reimbursement to reflect
the actual bid received for the Palisades
Bluff Improvement project.
Miscellaneous Grants Public Works! Engineering/
(20) Highway Bridge Replacement
($83,037) To reduce the grant reimbursement due to
project delay.
Miscellaneous Grants Public Works/ Engineering/ARRA
(20) Santa Monica Blvd Phase II
Miscellaneous Grants Public Works/ Engineering/ARRA
(20) Citywide Street Resurfacing
($474,638) To reduce the reimbursement from the
American Recovery and Reinvestment Act
due to project delay.
($1,194,533) To reduce the reimbursement from the
American Recovery and Reinvestment Act
due to project delay.
PROPOSED FY2009-10
REVENUE, APPROPRIATION, AND BALANCE SHEET CHANGES
Fund DepartmenNDivision
Miscellaneous Grants Community and Cultural Services/
(20) Human Services/ Senior Nutrition
Program
Miscellaneous Grants Public Works/ Rubberized Asphalt
(20) Concrete (RAC) Grant
Miscellaneous Grants
(P0)
Public Works/ Water
Miscellaneous Grants
(20)
Miscellaneous Grants
(20)
Big Blue Bus/Transit Programs
Police/Administrative Services
Miscellaneous Grants City Manager's Office/Office of
(20) Sustainability & the Environment
ATTACHMENT A2
Amount Reason
($96,458) To reduce the Senior Nutrition revenues to
reflect the transition of the program to a
grantee agency.
$110,992 To reflect the Rubberized Asphalt Concrete
grant award.
$150,034 To reflect an EPA Water System
Improvement Grant for the feasibility study of
a Recycled Water Facility.
$250,100 To reflect Homeland Security Grant for
Training grant award.
$288,934 To reflect adjustments for Office of Traffic
Safely Grant award ($40,580) and Recovery
Act Justice Assistance Grant award
($248,354.25)from the Department of
Justice.
$975,000 To reflect Federal Department of Energy
Energy Efficiency and Conservation 81ock
Grant award
Total Miscellaneous IS4.202.6351
Grants (20)
Beach House Fund Community and Cultural ($833,093) To reflect lower than anticipated revenue
(24) Services/Open Space generating activities at the Beach House
Management facilities (-$958,093), partially offset by
additional grant funds from the Annenberg
Foundation for ftness equipment
(+$125,000). -
Water (25) Public Works/Water ($580,000) To reflect lower than anticipated construction
related revenues due to economic
downturns. .
Solid Waste (27) Fund Public Works/ Solid Waste $1,110,000 To reflect a fee increase of 2% as allowed
Management for annual fee increases ($400,000) and
revenue adjustments for upgrades of
customer services ($710,000).
Wastewater (31) Fund Public Works/Wastewater ($1,377,846) To adjust sewer service fees. to reflect
FY2008-09 actual service level (-$882,846)
and capital facilities fees to reflect economic
downturns (-$495,000).
Cemetery (37) Fund Public Works/Cemetery ($800,000) To adjust cemetery revenues due to a delay
inthe implementation of the Cemetery
Business Plan.
Big Blue Bus (41) Fund Big Blue Bus/Transit Programs $1,394,421 To reflect additional Economic Stimulus and
other federal funding for bus replacement
and bus stop amenities.
Self-insurance, Bus Non-departmental/Bus/Self- 600 000 To reflect additional contributions from the
(57) insurance, Bus Big Blue Bus fund for payment of claims.
Total All Funds: ($11,809,879)
ATTACHMENT A2
PROPOSED FY2009-10
REVENUE, APPROPRIATION, AND BALANCE SHEET CHANGES
Fund DepartmenVDivision Amount Reason
II. APPROPRIATION ADJUSTMENTS
General (01) City Council $118,158 To reflect an appropriation of unspent
contingency funds from FY2008-09
($103,423), additional funds for medical trust
expense ($11,928), and equity increases
- ($2,807).
General (01) City Manager's Office/Office of $142,647 To appropriate funds for Community
Sustainability and the Environment Sustainability Liaison professional services
($87,500), position equity adjustment
($7,007), and 1.0 FTE Environmental
Analyst position for 6 months ($48,140).
General (01) Finance/Parking Operations $126,970 To transfer 1.0 FTE Staff Assistant III and
1.0 FTE Parking Permits Assistant positions
from the Planning and Community
Development Department.
General (01) Planning and Community - $225,000 To appropriate additional funds for the fnal
DevelopmenUCommunity and adoption of the LUCE, including community
Strategic Planning outreach, presentation, workshops and
printing of various materials including the
final document.
General (01) Planning and Communiy $17,729 To appropriate funds for equity adjustments.
DevelopmenUBuilding and Safety
General (01) Planning and Community ($126,970) To transfer 1.0 FTE StaffASSistant III and
Development/Transportation 1.0 FTE Parking Permits Assistant positions
Management to the Finance Department.
General (01) Community Maintenance/ Parks $48,820 To reflect the transfer of 0.8 FTE Field
Operations Attendant to CMD Park Operations from
CCS Community Recreation.
General (01) Community Maintenance/ ($16,120) A technical adjustment to reduce the
Community Facilities Operations appropriation for utilities-light/power.
General (01) Community Maintenance/ $47,813 To appropriate for Department of Energy
Maintenance Management Energy Efficiency and Conservation Block
grant funds for Trades Intern program,
including the addition of 2.0 FTE Trades
Intern limited-term positions.
General (01) Community and Cultural $92,553 To appropriate funds forthe Homeless
Services/Human Services Management Information System Project
($70,000), addition of 0.2 FTE Senior
Administrative Analyst position ($24,585),
and support for human service grant
programs ($42,389), partially offset by the
transition of the Senior Nutrition Program to
- a grantee agency (-$44,421)
General (01) Community and Cultural ($48,820) To reflect the transfer of 0.8 FTE Field
Services/Community Recreation Attendant from CCS Community Recreation
to CMD Park Operations.
PROPOSED FY2009-10
REVENUE, APPROPRIATION, AND BALANCE SHEET CHANGES
ATTACHMENT A2
Fund DeoartmenUDivision Amount Reason
General (01) Community and Cultural $187,000 To reflect an appropriation of funds from
Services/Cultural Affairs Education Foundation ($170,000) and
- developer agreement ($17,000) to support
cultural arts programs.
General (01) Housing and Economic $24,132 To reflect the deletion of 3.0 FTE Senior
DevelopmenUHousing Administrative Analyst and 1.0 FTE Staff
Assistant II positions and the addition of 3.0
FTE Senior Development Analyst and 1.0
FTE Staff Assistant III positions.
General (01) Non-Departmental/ All Other ($36,328) To reflect transfer of funds to various
- departments for new positions and equity
adjustments (-$136,328), and an
appropriation for LA Marathon in March,
2010 ($100,000).
General (01) Non-Departmental/Interfund $110,212 To reflect the funding of cultural art
Transactions programs from the Special Revenue fund (-
$60,000), reduction of Civic subsidies (-
$898,486), transfer of funds from the Misc
Grants funds for Trades Intern programs (-
$47,813), and transfer of funds to the Capital
Projects Fund ($1,116,511)
General (01) Public Safety Capital Improvement ($575,717) To reduce CIP allowing funds to be
ProjecUHMG-City Hall transferred to other projects in the Capital
Projects Fund.
General (01) General Government Capital ($540,794) To reduce CIP allowing funds to be
Improvement ProjecUCity Hall transferred to other projects in the Capital
Expansion Projects Fund.
General (01) General Government Capital ($145,000) To delete the appropriation for Fleet
Improvement ProjecUFleet Management Systems Upgrade, as the
Management Systems Upgrades project should be funded in the Fleet
Management fund.
Total General (01): ($348,715)
Capital Projects (02) Public Safety Capital Improvement $1,026,511 To appropriate additional funds for HMG City
ProjecUHMG-City Hall Hall Project.
Capital Projects (02) Streets, Traffic Control, Parking $90,000 To appropriate additional funds for City Hall
Capital Improvement ProjecUCity Electrical Room Upgrade Project.
Hall Electrical Room Upgrade
Capital Projects (02) Non-Departmental/ Interfund ($1,116,511) Transfer of funds from the General Fund.
Transactions
Total Capital Projects (02): $0
PROPOSED FY2009-10
REVENUE, APPROPRIATION, AND BALANCE SHEET CHANGES
ATTACHMENT A2
Fund DeoartmenUDivision Amount Reason
Special Revenue Source Community and Cultural $25,000 To appropriate funds for Tribute and
(04) Services/Open Space Commemorate Program.
Management
Special Revenue Source Streets, Traffc Control, Parking
(04) CapitallmprovemeriUSanta
Monica Boulevard
$1,465,667 To reflect an appropriation of funds for the
Santa Monica Boulevard Capital
Improvement Project.
Special Revenue Source Community and Economic
(04) Development Capital
ImprovemenULow Moderate
Income HousinglCitywide Housing
Trust Fund
Special Revenue Source Non-Departmental/ All Other
(04)
Total Special Revenue Source (04):
Charnock (05) Public Works/ Water
Clean Beaches and Public Works/ Civil Engineering
Ocean Parcel Tax(O6)
Beach Fund (11) Community Maintenance/Beach
Maintenance
Non-departm enta I/I me rfu n d
Transactions
Total Beach (11):
TORCA (14) Community and Economic
Development Capital
ImprovemenUTORCAAffiordable
Housing Trust Fund
LowlModerate Income Community and Economic
Housing (15) Development Capital
ImprovemenUCitywide Housing
Acquisition/Re ha bi I itatio n
Downtown RDA (16) Community and Economic
Development Capital
ImprovemenULOw Moderate
Income Housing
Earthquake RDA (17) Non-Departmental/All Others
$651,466 To appropriate available HousingTrust
funds for housing projects.
$60,000 To transfer funds to the General Fund for
cultural art programs.
$2,202,133
5 1 To appropriate funds for the share of
Engineering office rent.
$5_Z322 To appropriate funds for various supplies
and expenses for project management,
planning and design ($7,500), Rent Control
refund processing ($20,000), beach trash
clean-up ($25,000) and financial advisor
services ($5,000).
$10,770 To appropriate funds for utilities-power
($4,120) and water ($6,650).
$2,798,210 To reflect a transfer to the Beach House
fund for operating needs.
52 80.8,980.
7 2 7 To appropriate available Housing Trust
funds for housing projects.
22 To appropriate available FY2008-09 funds
(+1,202,428) for low and moderate income
housing projects, offset by a decrease in
FY2009-10 funds (-$622,200).
51.083.000 To appropriate available FY2008-09
($716,000) and FY2009-10 ($367,000) funds
for low and moderate income housing
activities
$2.639.0001 To decrease pass-through payments to
other agencies due to reflect decrease in
anticipated Tax Increment revenues.
PROPOSED FY2009-10
Fund
Ocean Park RDA (18)
Community
Development Block
Grant (19)
Community
Development Block
Grant (19)
Community
Development Block
Grant (19)
ATTACHMENT A2
REVENUE, APPROPRIATION, AND BALANCE SHEET CHANGES
DeoartmenUDivision Amount Reason
Community and Economic
Development Capital
ImprovemenULow Moderate
Income Housing
Non-Departm enta I/AI 10th e rs
Community and Economic
Development Capital
ImprovemenUMobile Home
Improvement Project
Community and Economic
Development Capital
ImprovemenUCDBG-R Mobile
Home Improvement Project
Total Community Development Block Grant (19):
Miscellaneous Grants Community and Cultural
(20) Services/Human Services
Miscellaneous Grants Planning and Community
(20) DevelopmenU Transportation
Management
Miscellaneous Grants Police/Administrative Services
(20)
Miscellaneous Grants Housing and Economic
(20) DevelopmenUEconomic
Development
Miscellaneous Grants Streets, Traffic Control, Parking
(20) CapitallmprovemenUSanta
Monica Boulevard
Miscellaneous Grants Street, Traffic Control and Parking
(20) Capital Improvement/ Rubberized
Asphalt Concrete Project
Miscellaneous Grants Street, Traffic Control and Parking
(20) Capital Improvement/ Expo
Station Area Planning
Miscellaneous Grants Street, Traffic Control and Parking
(20) Capital ImprovemenU Expo
Lightrail Alternative Analysis
Miscellaneous Grants Street, Traffic Control and Parking
(20) Capital ImprovemenU SAMOHI
Kiosks
52.142.000 To appropriate available FY2008-09
($2,049,000) and FY2009-10 ($93,000)
funds for low and moderate income housing
activities.
$52,004 To reflect additional appropriations per the 5-
Year Action Plan.
$307,487 To appropriate Community Development
Block Grant funds for Mobile Home
Improvement Project.
$436,722 To appropriate Community Development
Block Grant funds for Mobile Home
Improvement Project.
$796,213
$11,874 To reflect an additional appropriation for
Summer Food Service grant and Prop A
funds for senior services.
$45,000 Td appropriate Prop C funds for school
based bicycle training.
$288,934 To reflect adjustments for Office of Traffic
Safety Grant award ($40,580) and Recovery
Act Justice Assistance Grant award
($248,354) from the Department of Justice.
$35,000 To appropriate Prop C funds for bike valet
services.
($1,465,667) To delete the appropriation from Misc Grants
and 4o reappropriate the funds in the Special
Revenue Source Fund for the Santa Monica
Boulevard capital improvement project.
$110,992 To appropriate Rubberized Asphalt Concrete
grant funds for street resurfacing projects.
$300,000 To appropriate Prop A funds for Expo
Lightrail station area planning.
$82,000 To appropriate Prop A funds for Expo
Lightrail alternative analysis.
$50,000 To appropriate Prop A funds for SAMOHI
kiosks.
PROPOSED FY2009-10
REVENUE, APPROPRIATION, AND BALANCE SHEET CHANGES
ATTACHMENT A2
Fund Deoartment/Division Amount Reason
Miscellaneous Grants Recreation and Cultural Capital $25,452 To appropriate grant funds for Pier Bridge
(20) Improvement/Pier Bridge Improvements.
Improvements
Miscellaneous Grants Housing and Community $554,000 To appropriate grant award of Energy
(20) Development Capital Efficiency and Conservation Block grant
Improvement/LED Street Lighting from the Department of Energy for LED
street lighting.
Miscellaneous Grants Housing and Community $114,000 To appropriate grant Federal Department of
(20) Development Capital Energy Energy Efficiency and Conservation
Improvement/Pier Lighting Retrofit Block grant funds for Pier lighting retrofits.
Miscellaneous Grants Housing and Community $189,187 To appropriate grant Federal Department of
(20) Development Capital Energy Energy Efficiency and Conservation
ImprovemenUfrades Intern Block grant funds for Trades Intern program.
Program
Miscellaneous Grants Housing and Community $70,000 To appropriate grant Federal Department of
(20) Development Capital Energy Energy Efficiency and Conservation
Improvement/Solar Financing Block grant funds for solar fnancing.
Miscellaneous Grants Non-Departmental/Interfund $47,813 To transfer funds to the General Fund for
(20) Transactions Department of Energy Energy Efficiency
and Conservation Block grant funds Trades
Intern program.
Total Miscellaneous Grants (20): $458,585
Beach House Fund (24) Community and Cultural $125,000 To appropriate additional grant funds from
Services/Open Space the Annenberg Foundation for fitness
Management equipment at the Annenberg Community
Beach House; to increase overtime
($29,000), fully offset by a decrease in
contractual services (-$29,000).
Beach House Fund (24) Non-departmental/Interfund
Transactions
Total Beach House
Fund (24)
Solid Waste Community and Economic
Management Fund (27) Development Capital
Improvement/Recycling Dropoff
Center
Pier Fund (30)
Housing and Economic
Development/Pier
Civic Auditorium Fund
(32)
Civic Auditorium Fund
(32)
Community and Cultural
Services/Civic Auditorium
Non-departmental/Interfund
Transactions
($2,798,210) To reflect a transfer from the Beach fund for
operating needs.
($2,673,210)
$1.125.000 To appropriate additional funds for the
recycling dropoff center project:
82 500 To appropriate additional funds for custodial
contract services at the Pier.
$29,353 To reflect additional appropriation for
position equity adjustments.
$898,486 To reduce the General fund subsidy to
reflect lower than anticipated needs.
Total Civic Auditorium 927 839
(32):
PROPOSED FY2009-10
REVENUE, APPROPRIATION, AND BALANCE SHEET CHANGES
Fund Department/Division
Airport Fund (33) City Manager's Office/Airport
Big Blue Bus (41) Big Blue Bus/Transit Programs
Big Blue Bus (41) Big Blue Bus/Transit Services
Big Blue Bus (41) Big Blue Bus/Transit Customer
Relations
Big Blue Bus (41) Big Blue Bus Capital
Improvement/Bus Replacement
Program
Big Blue Bus (41) Big Blue Bus Capital
Improvement/Bus Stop Amenities
Total Big Blue Bus (41):
Vehicle Management General Government Capital
Fund (54) Improvement Project/Fleet
Management Systems Upgrades
Vehicle Management Community Maintenance/Fleet
Fund (54) Management
Total Vehicle Management (54):
Self-insurance, Bus Non-departmental/Bus
(57)
Total All Funds:
III. BALANCE SHEET CHANGES
General (01) Balance Sheet Transfer - in
ATTACHMENT A2
Amount Reason
7 667 To reflect additional appropriation for
position equity adjustment.
$3,993 To reflect additional appropriation for
position equity adjustment.
$600,000 To reflect additional appropriation for
additional insurance due to higher than
anticipated liability claims.
$5,016 To reflect additional appropriation for.
position equity adjustment.
$5,139,846 To appropriate additional funds for the Bus
Replacement Capital Improvement Project.
$2,476,000 To appropriate additional funds for the Bus
Stop Amenities Capital Improvement Project.
$8,224,855
$145,000 To appropriate additional funds for the Fleet
Management Systems Upgrade Capital
Improvement Project.
$5,350 To appropriate funds for utilities-power.
1 5.0_
$69244Q To appropriate additional funds for payment
of claims.
$16,343,935
$170,000 To release Education Foundation
designation for cultural art programs.
ATTACHMENT B2
Department
City Council
Finance
Finance
Finance
Fire
Community and
Cultural Services
Housing &
Economic
Development
Housing &
Economic
Development
Community
Maintenance
POSITION AND CLASSIFICATION CHANGES
Division Delete Add
City Council
0.6 FTE permanent
Senior Information
Assistant
0.6 FTE permanent
Executive Assistant
(Unclassified)
Financial
Operations
Financial
Operations
Internal Audit
Fire Prevention
Community
Recreation
Housing
Housing
Maintenance
Management
3.0 FTE permanent
Accountant
2.0 FTE permanent
Junior Accountant
1.0 FTE permanent
Senior Accountant
1.0 FTE permanent
Assistant Fire Marshal
1.0 FTE permanent
Community Programs
Manager
3.0 FTE permanent
Senior Administrative
Analyst- Housing and
Redevelopment
3.0 FTE permanent
Accountant II
2.0 FTE permanent
Accountant I
1.0 FTE permanent
Senior Internal Auditor
1.0 FTE permanent
Assistant Fire Marshal -
Hazardous Materials
1.0 FTE permanent
Community Recreation
Manager
3.0 FTE permanent
Senior Development
Analyst
1.0 FTE permanent Staff 1.0 FTE permanent Staff
Assistant II Assistant III
2.0 FTE permanent
Trades Intern (limited-
term for two years funded
with ARRA funds)
Reference Resolution Nos.
10452 (CCS) and 10453
(ccs).