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sr-012610-8ac7® ctvo, City Council Report Santa Monica City Council Meeting: January 26, 2010 Agenda Item: 'g- To: Mayor and City Council From: Carol Swindell, Director of Finance Subject: Mid-Year 2009-10 Budget Recommended Action Staff recommends that City Council: 1) Appropriate Fiscal Year 2009-10 budget changes and adjust revenue budgets as detailed ih Attachment A2; 2) Adopt a Resolution establishing classification and salary rates for various positions detailed in Attachment B1; 3) Approve the position and classification changes detailed in Attachment B2; and 4) Approve a Resolution setting various parking permit fees in Attachment C. Executive Summary This report provides a status update of the FY2009-10 budget and proposes revisions to the revenue and expenditure budget based on departmental reviews of their budgets at the mid-point of the year. The recommended budget actions decrease city-wide revenues by $11.8 million, including a net General Fund decrease of $4.9 million. Mid- year revenue adjustments to enterprise funds include a decrease $833,093 for the Beach House, a decrease of $580,000 in Water, an increase of $1,110,000 in Solid Waste, a decrease of $1,377,846 in Wastewater, a decrease of $800,000 in the Cemetery, and an increase of $1,394,421 in the Big Blue Bus. Other funds, including Special Revenue, Charnock, the Redevelopment Area, and Miscellaneous Grants had a net decrease of $7 million. Appropriation requests at mid-year total $16.3 million city-wide, including a decrease in proposed General Fund expenditures of $0.3 million. Included in the General Fund appropriations are $225,000 for final adoption of the LUCE and $142,647 for professional services and personnel related to ongoing environmental programs.. Other proposed changes include carrying forward Council contingency funds for the prior year, transferring capital improvement funds appropriated in the General Fund, and salary and equity adjustments. Non-General Fund appropriations total $15.8 million. Big Blue Bus capital projects, including bus replacement and the Bus Stop Amenities project, comprise $7.6 million in appropriations. Appropriations of $1.3 million are included for low and moderate income housing activities and $2.8 million is transferred from the Beach Fund to the Beach House to cover operating expenses. A comprehensive list of recommended mid-year budget adjustment is provided in Attachment A2. Discussion Budget Review At the budget mid-point, staff identifies any one-time funds available for appropriation based on audited results from the prior year, reviews revenue receipts to date, recommends revenue budget changes and proposes adjustments in the budget expenditure projections, as necessary. General Fund Status Update Following the closing of the FY2008-09 and audit of financial records, the actual ending undesignated fund balance was $7.7 million, instead of an expected $12.7 million. This $5 million shortfall and the adjustments to date, as seen in the table below, have reduced the projected fund balance by $4.8 million from what was required to support budgeted expenditures for FY2009-10. Current FY2009-10 General Fund revenues are trailing Adopted Budget estimates by $4.9 million, as indicated on page 4. A reduction of $0.3 million in Mid-Year Budget revenue projections recommended at this time, coupled with a $0.2 million balance sheet transfer, mitigate the effects of the revenue reductions and reduce projected fund balance by $4.4 million, for a total of $9.2 million. These budget actions resulted in a $9.2 million decrease in projected fund balance Departments have been asked to identify savings, both in capital and operating budgets, in order to address the deficit that we now face. General Fund Mid-Year Recommendations Attachment A2 details proposed budget actions for FY2009-10 to adjust accounts to reflect the status at the midpoint in the fiscal year. Below are summaries of proposed revenue, expenditure and balance sheet actions. 2 Revenue Adjustments -General Fund At Mid-Year, staff reviewed current year revenues and identified budget revisions based on actual revenue receipts to date and the expected effects of the current economic climate. This year, revenues are expected to fall short of annual budget projections by approximately $4.9 million, due in large part to reductions in utility users tax, transient occupancy tax (TOT) and sales tax. These reduction are partially offset by increases, especially in property tax. Revenue accounts recommended for adjustment are identified below: FY2009-10 General Fund Revenue Adjustments and Changes from Adopted Budget (in millions) Revenue Decreases $ Change % Change Utility Users Tax (1,652,000) (5.0%) Sales and Use Tax (782,000) (2.9%) Transient Occupancy Tax (2,865,277) (9.4%) Real Property Transfer Tax (321,000) (9.5%) Parking Facility Taxes (352,000) (4.2%) Motor Vehicle In-Lieu (150,400) (39.2%) Various Parking Related Revenues (531,664) (3.2%) Other (458,863) (0.7%) (7,113,204) Revenue Increases Property Taxes 1,610,451 4.5% Business License Taxes 470,000 1.8% Investment Income 122,000 3.1% 2,202,451 Net Revenue Increase / (Decrease) (4,910,753) (2.0%) Expenditure Adjustments -General Fund Net appropriations for the General Fund decreased by $348,715 at Mid-Year, primarily due to a decrease in the planned subsidy for the Civic Auditorium. The proposed changes in appropriation changes are identified below: 3 Proposed Expenditure Adjustments Department Description Amount City Council Rollover of contingency funds from the $ 118,158 prior year, appropriate funds for the medical trust and provide equity increases. City Managers Appropriate funding for professional 142,647 Office services and salaries associated with ongoing programs and provide equity adjustments. Planning and Appropriate additional fund for LUCE 242,729 Community adoption and equity adjustments. Development Community A transfer of position from Community 80,513 Maintenance and Cultural Services (no net cost), a reduction in appropriation for utilities, and an appropriation for a Department of Energy grant. Community and Rollovers of unspent funds for the 230,733 Cultural Services Homeless Management Information System, Human Services grants, and a grant from the Education Foundation. Housing and Reclassification of four positions within 24,132 Economic the department Development Non-Departmental Appropriations for the to Marathon, 73,884 equity adjustments and various transfers and a reduction in the subsidy to the Civic Auditorium Fund. Capital Improvement A reduction associated with moving (1,261,511) Projects appropriations for City Hall expansion and HVAC and a transfer of appropriations to the Fleet Management Fund. TOTAL $ (348,715) 4 Other Funds Revenue and expenditure changes for other funds are summarized in Attachment Al and detailed in Attachment A2. Other Funds -Revenues Other fund revenue adjustments include an increase in the Special Revenue Fund of $20,000 for the Commemorations and Tribute program, an increase of $902,058 in the Charnock Fund for a fluoridation grant, a net decrease of $3,135,800 in Redevelopment and Housing funds based on reduced assessed values by the County of Los Angeles, and a net reduction in Miscellaneous Grant Fund revenues of $4,202,635. The Beach House has a reduction of $833,093 mainly due to lower than expected facility revenues. Water revenues were decreased by $580,000 to reflect lower than expected construction related revenues and Wastewater was reduced by $1,377,846 based on lower than expected sewer service and capital facility fees. Solid Waste revenues increase by $1,110,000 based on an annual fee increase and upgrades in customer services demanded on collection routes. Cemetery revenues are reduced by $800,000 because of delays in implementing the recently adopted Business Plan. The Big Blue Bus revenues increased by $1,394,421 to reflect additional stimulus money and the Bus Insurance Fund was increased by an additional $600,000 transfer to fund claims. Other Funds -Expenditures Proposed appropriations at Mid-Year in all non-General Fund funds total $16.7 million: Included in the request is approximately $3.8 million for low and moderate income housing activities in the Redevelopment and Housing funds and $744,209 in Community Development Block Grants for the Mobile Home Improvement Project. Miscellaneous grants increase by $458,585, due to grants from the Department of Energy, the Department of Justice, and Proposition A and C programs, to name a few. Solid Waste adds $1,125,000 for design of the recycling dropoff center project and $7.6 million is appropriated for Big Blue Bus capital projects, such as bus replacement and 5 improvements for bus stops. A comprehensive list of requested appropriations is available in Attachment A2. Beach Parking Permit Fees On June 17, 2008, Council adopted Resolution 10307 (City Council Series) approving revisions to various beach parking fees including fees for beach parking permits. On November 25, 2008, Council adopted a master fee resolution which inadvertently failed to accurately incorporate the fees previously set by Resolution 10307 for beach parking permits and also contained other inadvertent errors. As part of this Mid-Year Report, Council is requested to approve a resolution correcting these inadvertent errors. There is no financial impact as the rates will be set to the rates actually being charged. Financial Impacts & Budget Actions The budget impact of adoption of the mid-year changes detailed in Attachment A2 is summarized in Attachment Al of this report. Prepared by: Chuck McBride, Assistant Director of Finance roved: Carol Swindell Director of Finance ~~ to Council: ~rhorif Ewell Manager Attachments: A1: Summary of FY2009-10 Revenue and Expenditure Budget Changes A2: Proposed FY2009-10 Mid-Year. Revenue, Expenditure and Balance Sheet Changes B1: Resolution Establishing New Classification and Adopting Salary Rates for Certain Positions B2: Position and Classification Changes C: Resolution Setting Various Parking Permit Fees 6 ATTACHMENT AI Summary of FY 2009.10 Revenue and Expenditure Budget Changes Revenues Expenditures Adopted Rev Approvetl Revised Proposed Revised Rev Adapted Exp Adoptetl Net Capital Total Proposetl Revised Exp as of Revisions Budget Changes Budget Budget as of CIP as of Reappropriation Revisions Revised Budget Changes Budget 7/1/09 7/1/09-12/30/09 1/6/2010 1/26/10 1/26/10 7/7/09 7/1/09 From PY Revenues 7/1/09-12/30/09 As of 7/Ofi/10 1/26/10 1/26/10 General 1 247,181,693 54,280 247,235,973 (4,910,753) 242,325,220 254,806,384 9,601,079 31,244,260 2,fi26,725 298,278,448 (348,715) 297,929,733 Capital Projects Fund 2 0 0 (15,426,393) 75,426,393 19,369,074 0 19,369,074 Special Revenue Source 4 4,807,710 0 4,807,710 20,000 4,827,710 387,900 2,901,450 3,421,151 358,056 7,068,557 2,202,733 9,270,690 Charnock 5 20,452,777 0 20,452,777 902,058 21,354,835 5,102,386 400,000 58,515,496 (400,000) 63,617,882 5,743 63,623,025 Clean Beaches & Ocean Prc 6 2,680,000 0 2,680,000 2,680,000 0 0 2,279,476 755,650 2,435,126 57,500 2,492,626 Beach Recreation 11 8,152,993 0 8,152,993 8,152,993 6,fi70,580 200,871 1,998,469 0 8,809,920 2,808,980 17,fi18,900 Housing Authority 12 15,781,1 00 0 15,781,100 15,787,100 16,069,386 6,100 0 16,075,486 16,075,486 Disaster Relief 13 0 0 0 340,682 0 3,568,572 0 3,909,254 3,909,254 TORCA 14 336,000 0 336,000 336,000 92,291 100,000 6,187,969 0 6,380,260 752,867 .7,733,127 Redevelopment" 15-18 77,624,000 0 77,624,000 (3,135,800) 74,488,200 43,376,093 45,455,179 93,9fi7,265 0 182,798,477 1,166,228 183,964,705 CDBG 19 2,475,632 0 2,475,632 3,769 2,479,401 697,640 796,889 707,480 (2,403) 2,199,606 796,213 2,995819 Miscellaneous Grants 20 14,484,110 2,741,622 17,225,732 (4,202,635) 13,023,097 3,743,175 6,710,013 21,066,206 3,072,653 34,592,046 458,585 35,050,631 Asset Seizure 21 0 0 0 0 30,354 0 30,354 30,354 COPS 22 105,000 0 105,000 105,000 0 126,895 111,644 238,539 238,539 Annenberg Grants Funtl 24 2,067,243 0 2,067,243 (833,0937 1,234,150 3,381,886 3,300 1,070,957 (0) 4,456,143 (2,673,210) 1,782,933 Water 25 17,631,956 0 17,631,956 (580,000) 17,051956 15,575,506 2,786,905 6,218,559 66,050 24647,020 24,fi47,020 Solitl Waste Management 27 21008,600 0 21,008,600 7,110,000 22,118,600 20,572,603 1,903,276 1,599,098 105,432 24,180,409 1,125,000 25,305,409 Pier 30 3,512,058 0 3,512,058 3,512,058 1,052,464 3,011,544 6,603,712 28,244 10,695,963 82,500 10,778,463 Wastewater 31 17,565,188 0 77,565,188 (1,377,846) 76,787,342 10,604,457 6,487,659 6,202,858 (1,048,979) 22,245,989 22,245,989 Civic Auditorium 37 2,740,000 0 2,740,000 2,740,000 2,139,172 923,850 425,244 4,999 3,493,265 927,839 4,421,104 Airport/Special Aviation 33,52 4,578,370 0 4,578,370 4,578,370 3,982,320 600,533 1,444,627 240,267 6,267,740 7,6fi7 6,275,407 Stormwater Management 34 1,652,522 0 1,652,522 1,652,522 2,237,478 100,000 73,753 0 2,411,231 2,411,231 Cemetery 37 2,846,055 0 2,846,055 (800,000) 2,046,055 1,930,779 764,342 11,371 40,300 2,746,792 2,746,792 Big Blue Bus 41 85,924,601 0 85,924,601 1,394,421 87,319,022 54,904,954 26,301,678 84,538,555 150,974 165,896,161 8,224,855 174,121,016 Gas Tax 43 1,622,800 0 1,622,800 1,622,800 1,578,100 0 38,146 0 1,616,246 1,616,246 SCAOMD A82766 44 807,271 0 807,271 807,271 2,400 95,271 610,436 0 708,107 708,107 Parks and Rec Facilities 53 20,000 0 20,000 20,000 0 140,251 0 140,251 140,251 Vehicle Management 54 11,473,859 0 11,413,859 11,413,859 5,636,238 4,392,877 7,500,317 0 17,529,432 150,350 17,679,782 Info Tech Repl/Svcs 55 2,612,754 9,825 2,622,579 2,622,579 - 2,444,654 1,008,595 7,885 3,461,134 3,461,134 Self-Insurance Funds** 56-59 17,642,500 0 17,642,500 fi00,000 18,242,500 15,670,779 20,870 34,005 15,725,594 600000 16,325,594 Parking Authority 77 502,200 0 502,200 502,200 2,049,648 1,418,944 0 3,468,592 3,468,592 0 0 0 588,228,992 2,805,727 591,034,719 (t 1,809,879) 579,224,840 457,118,842 137,434,673 361,388,085 5,557,499 955,493,099 1fi,343,935 971,637,034 Includes Downtown, Ocean Park, Earthquake Reco very, and Low/MOtlerate Income Housing Redevelop ment Funtls. ** Includes Self Insurance Compreh ensive Funtl, Bus Fund, Automobile Funtl antl Workers Comp Fund. PROPOSED FY2009-10 REVENUE, APPROPRIATION, AND BALANCE SHEET CHANGES ATTACHMENT A2 I. REVENUE ADJUSTMENTS Fund DepartmenUDivision Amount Reason General (01) Finance/Revenue $100,000 To reflect reimbursements for L A Marathon costs. General (01) Finance/Revenue ($1,652,000) To reflect less than anticipated utility users taxes from natural gas and electricity. General (01) Finance/Revenue ($782,000) To reflect less than anticipated sales taxes due to continuing weakness in the economy. General(01) Finance/Revenue $1,610,451 Toreflecta netincreasein property taxes. Increases in secured taxes (due to higher value increases-+$1,251,942); unsecured taxes (+$149,000); delinquent payments ($443,750); VLF Swap payments(+$232,252); and Library Bond tax overrides (+$29,999) are partially offset by decreases in supplemental taxes (- $180,000); pass through payments from the Redevelopment Agency (-$217,142); and Local Public Safety Funds (-$99,350). General (01) FinancelRevenue $470,000 To reflect greater than anticipated Business License Taxes. General (01) Finance/Revenue ($2,865,277) To reflect less than anticipated Transient Occupancy Taxes due to continuing impact of global recession on local tourism. General(01) _ Finance/Revenue ($823,400) To reflect less than anticipated real property transfer taxes (-$321,000), parking facility taxes (-$352,000), and Vehicle License Fees (-$150,400) due to increases in State fees. General (01) Finance/Revenue $122,000 To reflect greater than anticipated investment income from the City's pooled portfolio partially offset by less earnings from Civic Center Parking Structure bond proceeds (-$18,000). General (01) Finance/Revenue ($531,664) To reflect a net decrease in other parking related revenues. Decreases from on-street meters (-$200,000); metered parking lots (- $182,000); Structure 9 attendant parking (- $40,000); and a timing change in the re- opening of Santa Monica Place structures $- 639,664) are partially offset by increases from downtown (+$gg0,000) and Main Library ($40,000) attendant parking. General (01) Public Works/Street Maintenance/ $100,000 To reflect more than anticipated repair work on private properties. PROPOSED FY2009-10 REVENUE, APPROPRIATION, AND BALANCE SHEET CHANGES ATTACHMENT A2 Fund DepartmenNDivision Amount Reason General (01) Public Works/Administration ($432,558) To reflect a revenue decrease in flm permits (-$85,000), street use permits (-$343,600), and Engineering public counter sales ($3,958) due to slowdown in the film industry and private construction projects. General (01) Police/Administration ($226,305) To reflect revenue decreases in fees, fnes and other miscellaneous revenues due to new State laws and non payment of citations. TOTAL GENERAL (01) FUND: Special Revenue Community and Cultural Source (04) Services/Open Space Management ($4,910,753) $20,000 To reflect projected funds for the Commemorations and Tribute. Charnock (05) Public Works/Water LowlModerate Income Housing and Economic Housing (15) DevelopmenUHousing Downtown RDA (16) Housing and Economic DevelopmenUAdministration and Redevelopment Earthquake RDA (17) Housing and Economic DevelopmenUAdministration and Redevelopment Ocean Park RDA (18) Housing and Economic - DevelopmenUAdministration and Redevelopment Community Community and Cultural Development Block Services/Human Services Grant (19) Miscellaneous Grants Public Works/Engineering (20) 902 0 8 To reflect grant awards for water fluoridation at Charnock wells. ($645,000) To reflect decreased revenue based on latest assessed value estimates from County of Los Angeles. ($23,600) To reflect decreased revenue based on latest assessed value estimates from County of Los Angeles. ($2,512,800) To reflect decreased revenue based on latest assessed value estimates from County of Los Angeles. $45,600 To reflect increased revenue based on latest assessed value estimates from County of Los Angeles. 3 769 To reflect changes to Community Development Block Grant funding per the 5- YearAction Plan. ($4,129,029) To reduce the Transportation Equity Act for the 21st Century reimbursement to reflect the actual bid received for the Palisades Bluff Improvement project. Miscellaneous Grants Public Works! Engineering/ (20) Highway Bridge Replacement ($83,037) To reduce the grant reimbursement due to project delay. Miscellaneous Grants Public Works/ Engineering/ARRA (20) Santa Monica Blvd Phase II Miscellaneous Grants Public Works/ Engineering/ARRA (20) Citywide Street Resurfacing ($474,638) To reduce the reimbursement from the American Recovery and Reinvestment Act due to project delay. ($1,194,533) To reduce the reimbursement from the American Recovery and Reinvestment Act due to project delay. PROPOSED FY2009-10 REVENUE, APPROPRIATION, AND BALANCE SHEET CHANGES Fund DepartmenNDivision Miscellaneous Grants Community and Cultural Services/ (20) Human Services/ Senior Nutrition Program Miscellaneous Grants Public Works/ Rubberized Asphalt (20) Concrete (RAC) Grant Miscellaneous Grants (P0) Public Works/ Water Miscellaneous Grants (20) Miscellaneous Grants (20) Big Blue Bus/Transit Programs Police/Administrative Services Miscellaneous Grants City Manager's Office/Office of (20) Sustainability & the Environment ATTACHMENT A2 Amount Reason ($96,458) To reduce the Senior Nutrition revenues to reflect the transition of the program to a grantee agency. $110,992 To reflect the Rubberized Asphalt Concrete grant award. $150,034 To reflect an EPA Water System Improvement Grant for the feasibility study of a Recycled Water Facility. $250,100 To reflect Homeland Security Grant for Training grant award. $288,934 To reflect adjustments for Office of Traffic Safely Grant award ($40,580) and Recovery Act Justice Assistance Grant award ($248,354.25)from the Department of Justice. $975,000 To reflect Federal Department of Energy Energy Efficiency and Conservation 81ock Grant award Total Miscellaneous IS4.202.6351 Grants (20) Beach House Fund Community and Cultural ($833,093) To reflect lower than anticipated revenue (24) Services/Open Space generating activities at the Beach House Management facilities (-$958,093), partially offset by additional grant funds from the Annenberg Foundation for ftness equipment (+$125,000). - Water (25) Public Works/Water ($580,000) To reflect lower than anticipated construction related revenues due to economic downturns. . Solid Waste (27) Fund Public Works/ Solid Waste $1,110,000 To reflect a fee increase of 2% as allowed Management for annual fee increases ($400,000) and revenue adjustments for upgrades of customer services ($710,000). Wastewater (31) Fund Public Works/Wastewater ($1,377,846) To adjust sewer service fees. to reflect FY2008-09 actual service level (-$882,846) and capital facilities fees to reflect economic downturns (-$495,000). Cemetery (37) Fund Public Works/Cemetery ($800,000) To adjust cemetery revenues due to a delay inthe implementation of the Cemetery Business Plan. Big Blue Bus (41) Fund Big Blue Bus/Transit Programs $1,394,421 To reflect additional Economic Stimulus and other federal funding for bus replacement and bus stop amenities. Self-insurance, Bus Non-departmental/Bus/Self- 600 000 To reflect additional contributions from the (57) insurance, Bus Big Blue Bus fund for payment of claims. Total All Funds: ($11,809,879) ATTACHMENT A2 PROPOSED FY2009-10 REVENUE, APPROPRIATION, AND BALANCE SHEET CHANGES Fund DepartmenVDivision Amount Reason II. APPROPRIATION ADJUSTMENTS General (01) City Council $118,158 To reflect an appropriation of unspent contingency funds from FY2008-09 ($103,423), additional funds for medical trust expense ($11,928), and equity increases - ($2,807). General (01) City Manager's Office/Office of $142,647 To appropriate funds for Community Sustainability and the Environment Sustainability Liaison professional services ($87,500), position equity adjustment ($7,007), and 1.0 FTE Environmental Analyst position for 6 months ($48,140). General (01) Finance/Parking Operations $126,970 To transfer 1.0 FTE Staff Assistant III and 1.0 FTE Parking Permits Assistant positions from the Planning and Community Development Department. General (01) Planning and Community - $225,000 To appropriate additional funds for the fnal DevelopmenUCommunity and adoption of the LUCE, including community Strategic Planning outreach, presentation, workshops and printing of various materials including the final document. General (01) Planning and Communiy $17,729 To appropriate funds for equity adjustments. DevelopmenUBuilding and Safety General (01) Planning and Community ($126,970) To transfer 1.0 FTE StaffASSistant III and Development/Transportation 1.0 FTE Parking Permits Assistant positions Management to the Finance Department. General (01) Community Maintenance/ Parks $48,820 To reflect the transfer of 0.8 FTE Field Operations Attendant to CMD Park Operations from CCS Community Recreation. General (01) Community Maintenance/ ($16,120) A technical adjustment to reduce the Community Facilities Operations appropriation for utilities-light/power. General (01) Community Maintenance/ $47,813 To appropriate for Department of Energy Maintenance Management Energy Efficiency and Conservation Block grant funds for Trades Intern program, including the addition of 2.0 FTE Trades Intern limited-term positions. General (01) Community and Cultural $92,553 To appropriate funds forthe Homeless Services/Human Services Management Information System Project ($70,000), addition of 0.2 FTE Senior Administrative Analyst position ($24,585), and support for human service grant programs ($42,389), partially offset by the transition of the Senior Nutrition Program to - a grantee agency (-$44,421) General (01) Community and Cultural ($48,820) To reflect the transfer of 0.8 FTE Field Services/Community Recreation Attendant from CCS Community Recreation to CMD Park Operations. PROPOSED FY2009-10 REVENUE, APPROPRIATION, AND BALANCE SHEET CHANGES ATTACHMENT A2 Fund DeoartmenUDivision Amount Reason General (01) Community and Cultural $187,000 To reflect an appropriation of funds from Services/Cultural Affairs Education Foundation ($170,000) and - developer agreement ($17,000) to support cultural arts programs. General (01) Housing and Economic $24,132 To reflect the deletion of 3.0 FTE Senior DevelopmenUHousing Administrative Analyst and 1.0 FTE Staff Assistant II positions and the addition of 3.0 FTE Senior Development Analyst and 1.0 FTE Staff Assistant III positions. General (01) Non-Departmental/ All Other ($36,328) To reflect transfer of funds to various - departments for new positions and equity adjustments (-$136,328), and an appropriation for LA Marathon in March, 2010 ($100,000). General (01) Non-Departmental/Interfund $110,212 To reflect the funding of cultural art Transactions programs from the Special Revenue fund (- $60,000), reduction of Civic subsidies (- $898,486), transfer of funds from the Misc Grants funds for Trades Intern programs (- $47,813), and transfer of funds to the Capital Projects Fund ($1,116,511) General (01) Public Safety Capital Improvement ($575,717) To reduce CIP allowing funds to be ProjecUHMG-City Hall transferred to other projects in the Capital Projects Fund. General (01) General Government Capital ($540,794) To reduce CIP allowing funds to be Improvement ProjecUCity Hall transferred to other projects in the Capital Expansion Projects Fund. General (01) General Government Capital ($145,000) To delete the appropriation for Fleet Improvement ProjecUFleet Management Systems Upgrade, as the Management Systems Upgrades project should be funded in the Fleet Management fund. Total General (01): ($348,715) Capital Projects (02) Public Safety Capital Improvement $1,026,511 To appropriate additional funds for HMG City ProjecUHMG-City Hall Hall Project. Capital Projects (02) Streets, Traffic Control, Parking $90,000 To appropriate additional funds for City Hall Capital Improvement ProjecUCity Electrical Room Upgrade Project. Hall Electrical Room Upgrade Capital Projects (02) Non-Departmental/ Interfund ($1,116,511) Transfer of funds from the General Fund. Transactions Total Capital Projects (02): $0 PROPOSED FY2009-10 REVENUE, APPROPRIATION, AND BALANCE SHEET CHANGES ATTACHMENT A2 Fund DeoartmenUDivision Amount Reason Special Revenue Source Community and Cultural $25,000 To appropriate funds for Tribute and (04) Services/Open Space Commemorate Program. Management Special Revenue Source Streets, Traffc Control, Parking (04) CapitallmprovemeriUSanta Monica Boulevard $1,465,667 To reflect an appropriation of funds for the Santa Monica Boulevard Capital Improvement Project. Special Revenue Source Community and Economic (04) Development Capital ImprovemenULow Moderate Income HousinglCitywide Housing Trust Fund Special Revenue Source Non-Departmental/ All Other (04) Total Special Revenue Source (04): Charnock (05) Public Works/ Water Clean Beaches and Public Works/ Civil Engineering Ocean Parcel Tax(O6) Beach Fund (11) Community Maintenance/Beach Maintenance Non-departm enta I/I me rfu n d Transactions Total Beach (11): TORCA (14) Community and Economic Development Capital ImprovemenUTORCAAffiordable Housing Trust Fund LowlModerate Income Community and Economic Housing (15) Development Capital ImprovemenUCitywide Housing Acquisition/Re ha bi I itatio n Downtown RDA (16) Community and Economic Development Capital ImprovemenULOw Moderate Income Housing Earthquake RDA (17) Non-Departmental/All Others $651,466 To appropriate available HousingTrust funds for housing projects. $60,000 To transfer funds to the General Fund for cultural art programs. $2,202,133 5 1 To appropriate funds for the share of Engineering office rent. $5_Z322 To appropriate funds for various supplies and expenses for project management, planning and design ($7,500), Rent Control refund processing ($20,000), beach trash clean-up ($25,000) and financial advisor services ($5,000). $10,770 To appropriate funds for utilities-power ($4,120) and water ($6,650). $2,798,210 To reflect a transfer to the Beach House fund for operating needs. 52 80.8,980. 7 2 7 To appropriate available Housing Trust funds for housing projects. 22 To appropriate available FY2008-09 funds (+1,202,428) for low and moderate income housing projects, offset by a decrease in FY2009-10 funds (-$622,200). 51.083.000 To appropriate available FY2008-09 ($716,000) and FY2009-10 ($367,000) funds for low and moderate income housing activities $2.639.0001 To decrease pass-through payments to other agencies due to reflect decrease in anticipated Tax Increment revenues. PROPOSED FY2009-10 Fund Ocean Park RDA (18) Community Development Block Grant (19) Community Development Block Grant (19) Community Development Block Grant (19) ATTACHMENT A2 REVENUE, APPROPRIATION, AND BALANCE SHEET CHANGES DeoartmenUDivision Amount Reason Community and Economic Development Capital ImprovemenULow Moderate Income Housing Non-Departm enta I/AI 10th e rs Community and Economic Development Capital ImprovemenUMobile Home Improvement Project Community and Economic Development Capital ImprovemenUCDBG-R Mobile Home Improvement Project Total Community Development Block Grant (19): Miscellaneous Grants Community and Cultural (20) Services/Human Services Miscellaneous Grants Planning and Community (20) DevelopmenU Transportation Management Miscellaneous Grants Police/Administrative Services (20) Miscellaneous Grants Housing and Economic (20) DevelopmenUEconomic Development Miscellaneous Grants Streets, Traffic Control, Parking (20) CapitallmprovemenUSanta Monica Boulevard Miscellaneous Grants Street, Traffic Control and Parking (20) Capital Improvement/ Rubberized Asphalt Concrete Project Miscellaneous Grants Street, Traffic Control and Parking (20) Capital Improvement/ Expo Station Area Planning Miscellaneous Grants Street, Traffic Control and Parking (20) Capital ImprovemenU Expo Lightrail Alternative Analysis Miscellaneous Grants Street, Traffic Control and Parking (20) Capital ImprovemenU SAMOHI Kiosks 52.142.000 To appropriate available FY2008-09 ($2,049,000) and FY2009-10 ($93,000) funds for low and moderate income housing activities. $52,004 To reflect additional appropriations per the 5- Year Action Plan. $307,487 To appropriate Community Development Block Grant funds for Mobile Home Improvement Project. $436,722 To appropriate Community Development Block Grant funds for Mobile Home Improvement Project. $796,213 $11,874 To reflect an additional appropriation for Summer Food Service grant and Prop A funds for senior services. $45,000 Td appropriate Prop C funds for school based bicycle training. $288,934 To reflect adjustments for Office of Traffic Safety Grant award ($40,580) and Recovery Act Justice Assistance Grant award ($248,354) from the Department of Justice. $35,000 To appropriate Prop C funds for bike valet services. ($1,465,667) To delete the appropriation from Misc Grants and 4o reappropriate the funds in the Special Revenue Source Fund for the Santa Monica Boulevard capital improvement project. $110,992 To appropriate Rubberized Asphalt Concrete grant funds for street resurfacing projects. $300,000 To appropriate Prop A funds for Expo Lightrail station area planning. $82,000 To appropriate Prop A funds for Expo Lightrail alternative analysis. $50,000 To appropriate Prop A funds for SAMOHI kiosks. PROPOSED FY2009-10 REVENUE, APPROPRIATION, AND BALANCE SHEET CHANGES ATTACHMENT A2 Fund Deoartment/Division Amount Reason Miscellaneous Grants Recreation and Cultural Capital $25,452 To appropriate grant funds for Pier Bridge (20) Improvement/Pier Bridge Improvements. Improvements Miscellaneous Grants Housing and Community $554,000 To appropriate grant award of Energy (20) Development Capital Efficiency and Conservation Block grant Improvement/LED Street Lighting from the Department of Energy for LED street lighting. Miscellaneous Grants Housing and Community $114,000 To appropriate grant Federal Department of (20) Development Capital Energy Energy Efficiency and Conservation Improvement/Pier Lighting Retrofit Block grant funds for Pier lighting retrofits. Miscellaneous Grants Housing and Community $189,187 To appropriate grant Federal Department of (20) Development Capital Energy Energy Efficiency and Conservation ImprovemenUfrades Intern Block grant funds for Trades Intern program. Program Miscellaneous Grants Housing and Community $70,000 To appropriate grant Federal Department of (20) Development Capital Energy Energy Efficiency and Conservation Improvement/Solar Financing Block grant funds for solar fnancing. Miscellaneous Grants Non-Departmental/Interfund $47,813 To transfer funds to the General Fund for (20) Transactions Department of Energy Energy Efficiency and Conservation Block grant funds Trades Intern program. Total Miscellaneous Grants (20): $458,585 Beach House Fund (24) Community and Cultural $125,000 To appropriate additional grant funds from Services/Open Space the Annenberg Foundation for fitness Management equipment at the Annenberg Community Beach House; to increase overtime ($29,000), fully offset by a decrease in contractual services (-$29,000). Beach House Fund (24) Non-departmental/Interfund Transactions Total Beach House Fund (24) Solid Waste Community and Economic Management Fund (27) Development Capital Improvement/Recycling Dropoff Center Pier Fund (30) Housing and Economic Development/Pier Civic Auditorium Fund (32) Civic Auditorium Fund (32) Community and Cultural Services/Civic Auditorium Non-departmental/Interfund Transactions ($2,798,210) To reflect a transfer from the Beach fund for operating needs. ($2,673,210) $1.125.000 To appropriate additional funds for the recycling dropoff center project: 82 500 To appropriate additional funds for custodial contract services at the Pier. $29,353 To reflect additional appropriation for position equity adjustments. $898,486 To reduce the General fund subsidy to reflect lower than anticipated needs. Total Civic Auditorium 927 839 (32): PROPOSED FY2009-10 REVENUE, APPROPRIATION, AND BALANCE SHEET CHANGES Fund Department/Division Airport Fund (33) City Manager's Office/Airport Big Blue Bus (41) Big Blue Bus/Transit Programs Big Blue Bus (41) Big Blue Bus/Transit Services Big Blue Bus (41) Big Blue Bus/Transit Customer Relations Big Blue Bus (41) Big Blue Bus Capital Improvement/Bus Replacement Program Big Blue Bus (41) Big Blue Bus Capital Improvement/Bus Stop Amenities Total Big Blue Bus (41): Vehicle Management General Government Capital Fund (54) Improvement Project/Fleet Management Systems Upgrades Vehicle Management Community Maintenance/Fleet Fund (54) Management Total Vehicle Management (54): Self-insurance, Bus Non-departmental/Bus (57) Total All Funds: III. BALANCE SHEET CHANGES General (01) Balance Sheet Transfer - in ATTACHMENT A2 Amount Reason 7 667 To reflect additional appropriation for position equity adjustment. $3,993 To reflect additional appropriation for position equity adjustment. $600,000 To reflect additional appropriation for additional insurance due to higher than anticipated liability claims. $5,016 To reflect additional appropriation for. position equity adjustment. $5,139,846 To appropriate additional funds for the Bus Replacement Capital Improvement Project. $2,476,000 To appropriate additional funds for the Bus Stop Amenities Capital Improvement Project. $8,224,855 $145,000 To appropriate additional funds for the Fleet Management Systems Upgrade Capital Improvement Project. $5,350 To appropriate funds for utilities-power. 1 5.0_ $69244Q To appropriate additional funds for payment of claims. $16,343,935 $170,000 To release Education Foundation designation for cultural art programs. ATTACHMENT B2 Department City Council Finance Finance Finance Fire Community and Cultural Services Housing & Economic Development Housing & Economic Development Community Maintenance POSITION AND CLASSIFICATION CHANGES Division Delete Add City Council 0.6 FTE permanent Senior Information Assistant 0.6 FTE permanent Executive Assistant (Unclassified) Financial Operations Financial Operations Internal Audit Fire Prevention Community Recreation Housing Housing Maintenance Management 3.0 FTE permanent Accountant 2.0 FTE permanent Junior Accountant 1.0 FTE permanent Senior Accountant 1.0 FTE permanent Assistant Fire Marshal 1.0 FTE permanent Community Programs Manager 3.0 FTE permanent Senior Administrative Analyst- Housing and Redevelopment 3.0 FTE permanent Accountant II 2.0 FTE permanent Accountant I 1.0 FTE permanent Senior Internal Auditor 1.0 FTE permanent Assistant Fire Marshal - Hazardous Materials 1.0 FTE permanent Community Recreation Manager 3.0 FTE permanent Senior Development Analyst 1.0 FTE permanent Staff 1.0 FTE permanent Staff Assistant II Assistant III 2.0 FTE permanent Trades Intern (limited- term for two years funded with ARRA funds) Reference Resolution Nos. 10452 (CCS) and 10453 (ccs).