sr-112409-1dc'~r
c;tror City Council Report
Santa Monica
City Council Meeting: November 24, 2009
Agenda Item: 1-D
To: Mayor and City Council
From: Jim Hone, Fire Chief
Subject: Contract with Kovatch Mobile Equipment (KME) Fire Apparatus to Furnish
and Deliver Four Fire Pumper Vehicles
Recommended Action
It is recommended that the City Council authorize the City Manager to negotiate and
execute a contract with Kovatch Mobile Equipment (KME) to furnish and deliver four fire
pumper vehicles for the Fire Suppression Division of the Fire Department, in the total
amount of $2,199,969.30, including applicable-sales tax.
Executive Summary
The Fire Department Emergency Vehicle Replacement Program was set up to assure
the ability to purchase fire vehicles as needed. Most fire apparatus are used as front line
equipment for 10 years at which point they are replaced, putting them into reserve.
status for an additional 10 years. Three of the fire pumpers identified for replacement
have been in service for 15 years and one for 10 years. It is no longer cost effective to
maintain these vehicles as front line apparatus. Four new diesel-powered fire pumpers
will replace these vehicles and place them into reserve status. The total cost to
purchase these four pumpers is $2,199,969.30,
Background
The four diesel-powered fire pumper vehicles will be used by the Fire Department for
emergency response to .carry personnel, hoses, ladders, and water to fires and/or other
emergencies. This request provides for the replacement of three 1994 and one 1999 fire
pumper vehicles that are no longer cost effective to maintain as front line apparatus and
are part of the Fire Department Emergency Vehicle Replacement Program. The four. fire
pumpers being replaced will be moved into reserve status where their use is estimated
at 10 years. The purchase of the diesel-powered emergency response vehicles
complies with the City's reduced emission policy.
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Discussion
On September 9, 2009 the City published a Notice Inviting Request for Proposal's
(RFP's) to provide Fire Protection Equipment. Bid forms were emailed to five vendors,
posted on Planet Bids, and notices were advertised in accordance with City Charter and
Municipal Code provisions. Responses were due on October 19, 2009 by 5:00 PM.
Two formal bids were received, one from Boise Mobile- Equipment (BME) and the other
from Kovatch Mobile Equipment (KME). BME was disqualified based on not meeting the
bid specifications. Specifically, the RFP required the bidder to manufacture the chassis
and body. BME proposed building only the apparatus body ahd using a different
manufacturer's chassis. The bid by KME is accepted as the best bid as it meets all
specifications.
Financial Impacts & Budget Actions
Sufficient funds for this. purchase are available in the Capital Improvement Budget
account number 0010170.589000 "Fire Vehicle Replacement Program". The price
indicated above takes advantage of apre-payment discount of 4.5% for a period of 270
days-and includes a performance bond. It should be noted that the cost of the
apparatus does not include communications or loose equipment; these costs will. be
identified when the equipment is procured.
Prepared by: Bruce Davis, Deputy Fire Chief,. Fire Department
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Approved: Forwarded to Council:
Reference Contract No.
9152 (CCS).