sr-111709-3aCity Council Meeting: November 17, 2009
Agenda Item:
To: Mayor and City Council
From: Lee E. Swain, Director of Public Works
Subject: Resource Recovery Center Conceptual Design Review
Recommended Action
Staff recommends that the City Council review and provide .comment on the concept
design for the proposed Resource Recovery Center. This concept design will constitute
the project description for purposes of environmental review of this proposed project.
Executive Summary
The City has been working diligently with Southern California Disposal, Allan Company
and design consultant J.R. Miller & Associates to develop a site plan that will meet the
needs of all the public/private partners. This proposed concept incorporates previous
design direction including enclosing facilities currently operated without any cover,
improving dust control, providing a sound wall and landscaped buffer between the
facility and the Mountain View Mobile Home Park and Stewart Park, enhancing vehicle
circulation, creating a more efficient facility without increasing total tonnage entering the
area, and improving the overall aesthetics to the area.
The new Resource Recovery Center would be located in the southern half of the City's
Michigan Avenue Corporate Yard, replacing and improving the existing facility off
Delaware Avenue. The proposed Center would. provide an integrated, one-stop
recycling station for residents, safely separated from the commercial recycling uses,
and including aself-haul green waste and recycling facility, a canopy covered materials
buy-back area, and an improved household hazardous waste repository.
The CEQA process has been initiated. The first part of the process is an Initial Study
which will examine all potential environmental impacts.
Background
Over the past three years, the City has been engaged in a multi-year review of solid
waste operations. One of the results of this review was the issuance of a Request for
Proposals (RFP) to provide transfer, recycling and disposal services. On October 30.
2007, Council reviewed the results of an extensive RFP process to provide transfer and
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recycling services for municipal solid waste. At that time, Council directed staff to
explore two options, one whereby the City provided transfer services and one in which a
private company would provide transfer services. In both options, Allan Company
would provide recycling services.
On May 22, 2008, City Council approved apublic/private partnership with Southern
California Disposal to provide transfer services, and Allan Company to provide recycling
services
On November 25, 2008, based on J.R. Miller & Associates experience in the design of
solid waste processing facilities and on the recommendation of City staff, the City
Council approved a professional services agreement with J.R. Miller & Associates for
the design of the Resource Recovery Center.
Discussion
The City has approximately four acres currently used for recycling and waste
processing. The proposed concept design includes a redesigned Resource Recovery
Center, which is comprised of a new separate self-haul facility, buy back center, drop-off
area, an expanded Southern California Disposal (SCD) transfer station and a hazardous
household -waste facility. The site plan for this project is included as an attachment to
this report. The following components would be included in the new Resource
Recovery Center:
Transfer Station
SCD would expand its existing 9,600 square feet transfer station to the north to
accommodate the City's transfer needs. The total tonnage limit of the new facility will
continue to be 1,056 tons per day, but the increase in floor area would allow SCD to
achieve a higher diversion rate due to the larger sorting area and a more efficient
storage system. The facility would consist of a fully covered tipping floor and transfer pit
area with walls enclosing three sides, an odor and dust suppression misting system,
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and impervious concrete paving sloped to contain all runoff water and prevent leaching
into the soil.
Self-Haul Facility
SCD would operate the Self-Haul Facility for the City. The new facility would be located
east of the SCD-owned transfer station and south of the recycling drop off area. This
area would receive items such as construction and demolition material, green waste
and other non-recyclable material from private parties. As specified in the contracts,
this facility would also being developed to provide backup transfer capability, if needed
in an emergency or other currently unforeseen situation.
Frank Street Modifications
Frank Street would be reconfigured to promote efficient vehicle movement to and from
the transfer and self-haul facilities. The street would be widened to create two entrance
and two exit lanes, with inbound. and outbound scales controlled by a scale house. The
plan includes a layover lane with restroom facilities and a cul-de-sac at the corner of
Delaware Avenue and Frank Street to accommodate efficient truck turning moves.
Curbs, gutters, and storm drains affected by the modifications would be upgraded,
overhead utilities moved underground,. and street lighting improved.
Material Recovery Facility (MRF
The proposed MRF is located at the site of the existing City Transfer Station. The MRF
is proposed to be asemi-enclosed, pre-engineered metal building structure, and it
would house a sorting line and special processing equipment for separating and
recovering various recyclable commodities. The processing system would be designed,
furnished, installed and owned by Allan Company.
The MRF would have an open tipping floor for collection vehicles to enter and unload
their materials during the operating period from 7:00 am to 4:00 pm, with all traffic
accessing the MRF from Delaware Avenue. Sufficient space would be provided to store
recovered materials on site until they can be shipped to markets. The proposed
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concept design provides a loading dock and access ramp to load materials directly into
trailers.
A small, self-contained facility incorporates an office space, employee break room, and
restrooms to accommodate Allan Company employees: Inbound and outbound scales
are provided for weighing traffic in and out of the facility.
Buv Back Center
The proposed Buy Back Center is adjacent to the MRF with a separate public access
driveway off Delaware Avenue. The Buy Back Center will be an open-air operation with
canopies at the off-load area and a scale for weighing recyclables. A modular building
would be provided for the Buy Back Center operator to conduct the cash transactions.
Allan Company would operate the Buy Back Center.
Drop-Off Area
The Drop-Off Area would be located next to the Buy Back Center and would provide for
recyclable drop-off without compensation. Containers would be provided for each of the
various recyclable materials to be dropped-off, with short-term parking provided for the
public. Allan Company would operate the Drop-Off Area.
Household Hazardous Waste Facility (HHWF)
The HHWF would be located east of the Resource Recovery Center, with a full canopy
covering the off-load area. The entrance to the HHWF would be located off Delaware
Avenue, with the public exiting through the Drop-Off Area. Household hazardous waste
materials would be unloaded and stored in accordance with California and local
regulations under the canopy. A modular office building would be relocated from the
existing facility for staff use. The City would continue to operate the HHWF.
Storage Area
An area at the eastern limit of the project and behind the Self-Haul Facility would be
allocated for storage and repair of bins and other collection containers.
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Improvements to Delaware Avenue Utilities
Improvements to Delaware Avenue would be required as part of the effort to enhance
the functionality of the project. Delaware Avenue would be widened to provide turning
lanes into Frank Street and to provide sufficient turning radii for collection and transfer
trucks. Curbs, gutters, and sidewalks will be replaced where required by street
modification. Overhead electrical utilities would be moved to underground conduit and
additional street lighting will be installed. Supplementary fire hydrants will be placed to
provide coverage to the new construction.
Environmental Analysis
Environmental analysis of the project has begun as required by CEQA. Terry A. Hayes
Associates is preparing the Initial Study, which examines any potentially significant
environmental impacts that may occur during construction and over the long term. -The
results of the Initial Study will determine if any significant potential impacts will require
the preparation of an Environmental Impact Report (EIR) or whether mitigation
measures prepared through a Mitigated Negative Declaration (MND) can adequately
address any potential environmental issues. This study will also examine the proposed
project in a broader context related to other proposed construction projects in the
neighborhood including the Edison Language Academy, the Expo Light Rail
maintenance facility, and the Pico Branch Library.
Public Outreach
A public outreach event was held on October 15, 2009, at the Thelma Terry Center in
Virginia Avenue Park. Over 3,000 mailers were sent out to the neighboring community.
A formal public notice was published in the Santa Monica Daily Press on October 2"d
3rd gcn 10tH 12tH and 14tH. The public notice was also posted at Virginia Avenue Park
and the Mountain View Mobile Home Park. City staff and the design consultant, J.R.
Miller & Associates, presented the concept design plan at the meeting and received
input from the community. There will be additional public outreach events scheduled
through the course of the design process.
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Financial Impacts & Budget Actions
City staff is currently assessing acapital-financing plan for the construction costs
associated with the Material Recovery Facility and will return to Council during the
annual budget process with recommendations.
Prepared by: Michael Collins, Architect
Approved:
Forwarded to Council:
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Lee E. Swain, Director P~~L rr'iont Ewell
Department of Public WorksManager
Attachment: Resource Recovery Center Site Plan
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