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sr-111709-3aCity Council Meeting: November 17, 2009 Agenda Item: To: Mayor and City Council From: Lee E. Swain, Director of Public Works Subject: Resource Recovery Center Conceptual Design Review Recommended Action Staff recommends that the City Council review and provide .comment on the concept design for the proposed Resource Recovery Center. This concept design will constitute the project description for purposes of environmental review of this proposed project. Executive Summary The City has been working diligently with Southern California Disposal, Allan Company and design consultant J.R. Miller & Associates to develop a site plan that will meet the needs of all the public/private partners. This proposed concept incorporates previous design direction including enclosing facilities currently operated without any cover, improving dust control, providing a sound wall and landscaped buffer between the facility and the Mountain View Mobile Home Park and Stewart Park, enhancing vehicle circulation, creating a more efficient facility without increasing total tonnage entering the area, and improving the overall aesthetics to the area. The new Resource Recovery Center would be located in the southern half of the City's Michigan Avenue Corporate Yard, replacing and improving the existing facility off Delaware Avenue. The proposed Center would. provide an integrated, one-stop recycling station for residents, safely separated from the commercial recycling uses, and including aself-haul green waste and recycling facility, a canopy covered materials buy-back area, and an improved household hazardous waste repository. The CEQA process has been initiated. The first part of the process is an Initial Study which will examine all potential environmental impacts. Background Over the past three years, the City has been engaged in a multi-year review of solid waste operations. One of the results of this review was the issuance of a Request for Proposals (RFP) to provide transfer, recycling and disposal services. On October 30. 2007, Council reviewed the results of an extensive RFP process to provide transfer and 1 4 recycling services for municipal solid waste. At that time, Council directed staff to explore two options, one whereby the City provided transfer services and one in which a private company would provide transfer services. In both options, Allan Company would provide recycling services. On May 22, 2008, City Council approved apublic/private partnership with Southern California Disposal to provide transfer services, and Allan Company to provide recycling services On November 25, 2008, based on J.R. Miller & Associates experience in the design of solid waste processing facilities and on the recommendation of City staff, the City Council approved a professional services agreement with J.R. Miller & Associates for the design of the Resource Recovery Center. Discussion The City has approximately four acres currently used for recycling and waste processing. The proposed concept design includes a redesigned Resource Recovery Center, which is comprised of a new separate self-haul facility, buy back center, drop-off area, an expanded Southern California Disposal (SCD) transfer station and a hazardous household -waste facility. The site plan for this project is included as an attachment to this report. The following components would be included in the new Resource Recovery Center: Transfer Station SCD would expand its existing 9,600 square feet transfer station to the north to accommodate the City's transfer needs. The total tonnage limit of the new facility will continue to be 1,056 tons per day, but the increase in floor area would allow SCD to achieve a higher diversion rate due to the larger sorting area and a more efficient storage system. The facility would consist of a fully covered tipping floor and transfer pit area with walls enclosing three sides, an odor and dust suppression misting system, 2 and impervious concrete paving sloped to contain all runoff water and prevent leaching into the soil. Self-Haul Facility SCD would operate the Self-Haul Facility for the City. The new facility would be located east of the SCD-owned transfer station and south of the recycling drop off area. This area would receive items such as construction and demolition material, green waste and other non-recyclable material from private parties. As specified in the contracts, this facility would also being developed to provide backup transfer capability, if needed in an emergency or other currently unforeseen situation. Frank Street Modifications Frank Street would be reconfigured to promote efficient vehicle movement to and from the transfer and self-haul facilities. The street would be widened to create two entrance and two exit lanes, with inbound. and outbound scales controlled by a scale house. The plan includes a layover lane with restroom facilities and a cul-de-sac at the corner of Delaware Avenue and Frank Street to accommodate efficient truck turning moves. Curbs, gutters, and storm drains affected by the modifications would be upgraded, overhead utilities moved underground,. and street lighting improved. Material Recovery Facility (MRF The proposed MRF is located at the site of the existing City Transfer Station. The MRF is proposed to be asemi-enclosed, pre-engineered metal building structure, and it would house a sorting line and special processing equipment for separating and recovering various recyclable commodities. The processing system would be designed, furnished, installed and owned by Allan Company. The MRF would have an open tipping floor for collection vehicles to enter and unload their materials during the operating period from 7:00 am to 4:00 pm, with all traffic accessing the MRF from Delaware Avenue. Sufficient space would be provided to store recovered materials on site until they can be shipped to markets. The proposed 3 concept design provides a loading dock and access ramp to load materials directly into trailers. A small, self-contained facility incorporates an office space, employee break room, and restrooms to accommodate Allan Company employees: Inbound and outbound scales are provided for weighing traffic in and out of the facility. Buv Back Center The proposed Buy Back Center is adjacent to the MRF with a separate public access driveway off Delaware Avenue. The Buy Back Center will be an open-air operation with canopies at the off-load area and a scale for weighing recyclables. A modular building would be provided for the Buy Back Center operator to conduct the cash transactions. Allan Company would operate the Buy Back Center. Drop-Off Area The Drop-Off Area would be located next to the Buy Back Center and would provide for recyclable drop-off without compensation. Containers would be provided for each of the various recyclable materials to be dropped-off, with short-term parking provided for the public. Allan Company would operate the Drop-Off Area. Household Hazardous Waste Facility (HHWF) The HHWF would be located east of the Resource Recovery Center, with a full canopy covering the off-load area. The entrance to the HHWF would be located off Delaware Avenue, with the public exiting through the Drop-Off Area. Household hazardous waste materials would be unloaded and stored in accordance with California and local regulations under the canopy. A modular office building would be relocated from the existing facility for staff use. The City would continue to operate the HHWF. Storage Area An area at the eastern limit of the project and behind the Self-Haul Facility would be allocated for storage and repair of bins and other collection containers. 4 Improvements to Delaware Avenue Utilities Improvements to Delaware Avenue would be required as part of the effort to enhance the functionality of the project. Delaware Avenue would be widened to provide turning lanes into Frank Street and to provide sufficient turning radii for collection and transfer trucks. Curbs, gutters, and sidewalks will be replaced where required by street modification. Overhead electrical utilities would be moved to underground conduit and additional street lighting will be installed. Supplementary fire hydrants will be placed to provide coverage to the new construction. Environmental Analysis Environmental analysis of the project has begun as required by CEQA. Terry A. Hayes Associates is preparing the Initial Study, which examines any potentially significant environmental impacts that may occur during construction and over the long term. -The results of the Initial Study will determine if any significant potential impacts will require the preparation of an Environmental Impact Report (EIR) or whether mitigation measures prepared through a Mitigated Negative Declaration (MND) can adequately address any potential environmental issues. This study will also examine the proposed project in a broader context related to other proposed construction projects in the neighborhood including the Edison Language Academy, the Expo Light Rail maintenance facility, and the Pico Branch Library. Public Outreach A public outreach event was held on October 15, 2009, at the Thelma Terry Center in Virginia Avenue Park. Over 3,000 mailers were sent out to the neighboring community. A formal public notice was published in the Santa Monica Daily Press on October 2"d 3rd gcn 10tH 12tH and 14tH. The public notice was also posted at Virginia Avenue Park and the Mountain View Mobile Home Park. City staff and the design consultant, J.R. Miller & Associates, presented the concept design plan at the meeting and received input from the community. There will be additional public outreach events scheduled through the course of the design process. 5 Financial Impacts & Budget Actions City staff is currently assessing acapital-financing plan for the construction costs associated with the Material Recovery Facility and will return to Council during the annual budget process with recommendations. Prepared by: Michael Collins, Architect Approved: Forwarded to Council: .__ ~. ~.._.e'''% r+~~~~ Lee E. Swain, Director P~~L rr'iont Ewell Department of Public WorksManager Attachment: Resource Recovery Center Site Plan 6 ----- ---=------ ~19 RELOCATED HHW OFFICE 8 ~~ FUTURE USE N E \\xxOwxr- ,~, ~ 1 KEYNOTES PawuP m aalx lFwsnxol U. n3 ~ EFP PalunP .s. 6. P + 13 oFR6U5E Y~ 1LL9P5E IT~S~f 0 ON KF REPORi F BINS LpW WALL tt ppCtt EIi.HgYL pYEY Np WIE IINNEXS VISIiDR BV3 LOPPING ECxPM 4PiEI FEXCEI WPLL pE31XIPN 1u Mc L ervrm3 oPUexr usnxP SCniE roaEmPx msen PLraxrc H ~, ~, RFF ~,; ..,... ~ ~ ism I~ .k'q y ~ r. ~ju~ \~ ~.yv w ~ 2 rc I EXISTING 9CD ~ ~ ~ ' TRUCK STAGING I AREA I .. q A ®® A l.ll scale+"= SITE PLAN Santa Monica ResourceDRecovery Center JOB N<p63 eE R0o9 ~IANNENH W conrwpm.IwuxmB r.... u.. ~ ~ ~- ~~, ~ SCALEHOU' 3- la- irl~~lo S