sr-102709-1e~~r
c;cror City Council Report
Santa Monica
City Council Meeting: October 27, 2009
Agenda Item: 1-E
To: Mayor and City Council
From: Eileen Fogarty, Director, Planning and Community Development
Jory Wolf, Chief Information Officer, Information Systems .
Subject: Advanced Traffic Management System, Phases 4a and 4b Project
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a contract with Iteris, Inc.
for an amount not to exceed $320,000, to provide project design services for the
preparation of plans, specifications and estimates for the installation of the
communication infrastructure for the Advanced Traffic Management System,
Phases 4a and 4b (ATMs-4ab).
2. Authorize the Transportation Planning Manager to issue any necessary change
orders to complete additional work in conformance with the Administrative
Instructions on change orders and within budget authority.
Executive Summary
The City's Advanced Traffic Management System (ATMs) will provide centralized
control of the traffic signal controllers and all other Intelligent Transportation System
(ITS) devices used to manage traffic such as detection systems, transit priority system,
emergency vehicle preemption system, variable message signs, and traffic monitoring
cameras, At present, the ATMs project is in its third phase, which includes signal
synchronization and transit priority on Wilshire, Santa Monica, Lincoln and Pico
Boulevards. This fourth phase of the project (two of three sub-phases, Phases 4a and
4b) will upgrade the traffic signal system in the Mid-City and Office District areas. A
total of thirty-eight (38) signalized intersections in the City are included as part of the
ATMs-4ab project (See Attachment A). The full benefits of the ATMs-4ab project are
not dependant on Phase 3 and will be recognized immediately after construction is
complete.
1
Background
Previous Council Actions
At its September 14, 2004 meeting, the City Council authorized the purchase of an
Advanced Traffic Management System (ATMs) from Siemens Energy and Automation.
The ATMs will provide the City with centralized control of the traffic signal controllers
and all other Intelligent Transportation System (ITS) devices used to manage traffic
such as detection systems, transit priority system, emergency vehicle preemption
system, variable message signs, and traffic monitoring cameras, on one integrated
system.
At its July 26, 2005 meeting, the City Council authorized a design agreement with
Meyer, Mohaddes Associates for the preparation of fiber optic communication. plans for
the Advanced Traffic Management System, Phase 2 and for the 2"d Street parking
structures to be brought onto the Parking Management Network.
At its Mav 8, 2007 meeting, the City Council authorized a construction contract with
KDC, Inc., dba Dynalectric to construct Transit Priority System, Phase 1 and Advanced
Traffic Management System, Phase 2.
At its Mav 27, 2008 meeting, the City. Council authorized a design agreement with
Kimley-Horn and Associates for the installation of the communication infrastructure for
the Transit Priority System, Phase 2 and Advanced Traffic Management System, Phase
3.
At its November 11, 2008 meeting, the City Council authorized the purchase of 86
Model 2070 traffic signal controllers.
At its January 13, 2009 meeting, the City Council authorized a contract with McCain Inc
for the development of traffic signal controller software.
2
ATMS Project Status
The ATMS project consists of five (5) phases. The full benefits of the system will not be
realized until, at a minimum, the first three phases have been completed. The status of
the first three phases is as follows:
• Phase 1 was completed in 2006 and consisted of 4th Street in the downtown
area. This phase upgraded traffic signal equipment and connected the signals to
fiber optic communications.
• Phase 2 was completed in October 2008. It upgraded and connected an
additional 50 signals in downtown (with the exception of Arizona Avenue) and
Lincoln Blvd. to fiber optic communications. Signals on Lincoln Boulevard and
Arizona. Avenue will be integrated into the i2TMS system (the City's centralized
control system) as a part of Phase 3.
• Phase 3 is currently under design. It will bring fiber optics to an additional 35
signals along Wilshire, Santa Monica, and Pico Blvds. (all east of Lincoln Blvd).
The goal is to have this phase constructed by the summer of 2010, pursuant to
the revised agreement with Metro as discussed below. At the completion of this
phase, City staff will be able to monitor, control and make adjustments to the
Downtown and transit priory streets from a centralized Transportation
Management Center on the City's network.
o In the spring of 2009 the City and Metro identified an alternative wireless
communication alternative that would reduce project costs while achieving
the project's desired goals in terms of traffic signal communication and
transit priority. The City and Metro are revising the Memorandum of
Understanding (MOU) and scope of work outlining the Transit Priority
System design and associated funding agreements. The revision of the
MOU and scope of work is necessary in order to complete construction of
Phase 3.
3
Discussion
On September 14, 2004, the Council approved the purchase of an Advanced Traffic
Management System (ATMs) from Siemens Energy and Automation, Inc. (Siemens},
initially to be implemented in the downtown and then expanded citywide. The ATMs will
maintain synchronized timing of the traffic signals on the system. It will provide
centralized control of the traffic signal controllers and all other Intelligent Transportation
System (ITS) devices used to manage traffic such as detection systems, transit priority
system, emergency vehicle preemption system, variable message signs, and traffic
monitoring cameras, on one integrated system.
Implementation of the ATMs necessitates a major upgrade of the City's traffic signal
control system, including installation of fiber optic communication and other equipment
to facilitate detection, communication, coordinate traffic and accommodate remote
management. The City previously developed a Master Plan for upgrading the City
signal system to an Advanced Transportation Management System and this work will
cover development of the construction drawings, bid package, cost estimates, and
construction support to implement ATMs-4ab. A total of thirty-eight (38) signalized
intersections in the City are included as part of the ATMs-4ab project.
Contractor/Consultant Selection
On June 11, 2009,. a Request for Proposal (RFP) with a preliminary scope of services
was sent to 12 design firms, soliciting proposals to design the ATMs-4ab project. The
RFP was posted on the homepage of the City's website and Transportation
Management's vvebpage.
On July 16, 2009, eight proposals were received from the following firms: URS, RBF
Consulting, Iteris, Inc., Kimley-Horn and Associates, Inc, W.G. Zimmerman Engineering,
Minagar and Associates, KOA Corporation, and PBS&J. A selection committee
consisting of staff from the Planning and Community Development and Information
Systems Departments reviewed the proposals. The selection committee identified a
4
short-list of firms to be interviewed. The short-listed firms were identified based on
selection criteria outlined in the RFP, which included: project approach and
understanding, the proposed project manager and team experience, staffing capacity,
the ability of the firm to meet the project schedule, recent experience on projects of
similar scope and size in similar cities, and the firm's ability to complete. the job within
the specified budget. Between August 12th and 19th, 2009, the selection committee
interviewed the following three firms: Kimley-Horn and Associates Inc., Iteris Inc., and
RBF Consulting.
Based on the proposals and interviews, the selection committee recommended Iteris
Inc. to provide design services for this project. The Iteris team met and exceeded all of
the requirements and criteria. They demonstrated proficient skills and tools in
managing a project of this size and scope. Iteris' past experience on similar projects
highlighted an attention to detail during all phases of the projects with a singular goal of
developing design plans which minimize construction change orders. They also have
the staff resources and availability to complete the project within our aggressive
schedule. In addition, Iteris has extensive experience in reducing costs through the use
of wireless technology. Last, the proposed budget for the Iteris team. was reasonable
relative to all other short-listed firms and adequate to complete the job.
5
Financial Impacts & Budget Actions
The cost of these services is not to exceed $320,000. Funds in the amount of $192,000
are available in account C177026 and funds in the amount of $128,000 are available in
account C027024.
Prepared by: Andrew Maximous, P.E., T.E., Transportation Engineer
Approved:
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