sr-081109-1eCity Council Meeting: August 11, 2009
Agenda Item: ~""'~
To: Mayor and City Council
From: Lee E. Swain, Director of Public Works
Subject: Street Resurfacing Project
Recommended Action
Staff recommends that the City Council authorize the City Manager to amend
construction Contract No. 9054 (CCS) with Silvia Construction for the Federally Funded
Street Resurfacing Project in the amount of $70,818 plus a contingency amount of
7,082 (10%) for a new not to exceed amount of $685,555.
Executive Summary
The Federally Funded Street Improvement Project is currently under construction. The
project will resurface portions of Fifth Street, Sixth. Street and Santa Monica Boulevard
in the downtown area. Due to the uneven and deteriorated condition of the pavement at
several locations, staff anticipates additional paving costs in an amount not to exceed
$77,900 to add additional asphalt to eliminate irregularities in the existing pavement
prior to final paving. Federal funds have been obligated by Caltrans, which will be used
to cover 88.53% of this extra cost. The remaining 11.47% will be paid from the General
Fund.
Background
Each year through the Transportation Equity Act, the City receives an annual ,
entitlement of Surface Transportation Program-Local (STPL) funds. A portion of these
funds are set aside for. the maintenance and upgrading of local streets and are
reimbursed to the City following projecYcompletion.
On April 14. 2009, the City Council approved construction Contract No. 9054 (CCS) with
Silvia Construction for the Federally Funded Street Improvement. Project to resurface
Fifth and Sixth Streets from Colorado Avenue to Wilshire Boulevard, and Santa Monica
Boulevard from Fifth Street to Lincoln. Boulevard utilizing STPL funds. The project is
currently under construction.
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Discussion
Sections of Fifth Streef, Sixth Street and Santa Monica Boulevard in downtown have
been subjected to significant construction and development activity in recent years
including the Main Library, several large condominiums or apartment buildings and
other large commercial developments. In certain sections, the condition of the existing
pavement has deteriorated to a point where additional asphalt layers are recommended
to maximize the long-term serviceability and benefit of the cold-mill and rubberized
asphalt overlay originally planned. The additional asphalt layers will provide structural
support for deteriorated areas, and smooth-out uneven areas resulting in an improved
final roadway. Metered parking will be restored in front of the Main Library after
completion of paving. Staff will coordinate the installation of the meters with
Transportation Management.
The cost for the additional asphalt is expected to not exceed $77,900, of which 88.53%
or $68,965 will be reimbursed to the City by Caltrans upon completion of the project
from STPL funds already obligated. by Caltrans for this project. The remaining 11.47%
or $8,935 will be paid from the General Fund budgeted for street repair and resurfacing.
The reimbursement ratio is the maximum available under the STPL program.
Financial Impacts & Budget Actions
The total project cost including construction and contingencies is estimated not to
exceed $685,555 and is available in the following accounts:
Previous New
Account Name Amount Amount
M207008.589000 Federal Street Resurfacing Project-STPL $537,956 $606,921
M020152.589000 Street Repair/Resurfacing $69,699 $78,634
Total Funds Available $685,555
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Prepared by: Allan Sheth, Civil Engineering Associate
Approved:
Forwarded to Council:
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Lee. E. Swain, Director
Department of Public Works
;rfiont Ewell
Manager
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Reference Amended
Contract No. 9054 (CCS).