sr-072809-1jCity Council Meetings July 28, 2009
Agenda Item: l~'~
To: Mayor and City Council
From: Stephanie Negriff, Director of Transit Services
Subject: Filter Purchase for Big Blue Bus
Recommended Action
Staff recommends that the City Council authorize an increase of a Purchase Order
issued to Warren Distributing Inc. in the amount of $8,719, including applicable sales
tax for a total of $107,719.
Executive Summary
The amount of filters purchased for transit coaches increased over expected levels: This
report recommends that the City Council authorize an increase to Purchase Order
Number 14791-OF to pay for the additional cost.
Discussion
On August 7, 2008 a purchase order was issued to Warren Distributing in an amount
not to exceed $99,000, which expired on June 30, 2009. However, due to an increase in
preventive maintenance services performed on transit coaches a higher number of
filters were purchased. Preventative maintenance services increased because of an
increase in system vehicle miles. A total of 3,034 filters were purchased for $99,000 and
203 were purchased with the additional $8,719.
Warren Distributing was selected using a Request for Bids process.
1
Financial Impacts & Budget Actions
Funds are available in Account No. 41.111006 (Inventory -Materials and Supplies) to
pay for the increase in cost.
Prepared by: Ralph Merced, Transit Maintenance Manager
Approved: Forwarded to Council: