SR-06-23-2009-1H~r
~;tYof City Council Report
Santa Moniea
City Council Meeting: June 23, 2009
Agenda Item: 1
To: Mayor and City Council
~fom: Eileen Fogarty, Planning & Community Development Department
Subject: Historic Resources Analysis Contract Amendment
Recommended Action
Staff recommends that the City Council authorize the City Manager to approve an
amendment to Contract 8912 with PCR Services Corporation for an additional $24,672
resulting in a new total amount not to exceed $229,593.70 to provide historic resources
analysis for the City Planning Division.
Executive Summary
PCR Services Corporation has provided independent historic resource analysis services
to the City Planning Division since 2002. This contract amendment will cover the costs
associated with services performed in conjunction with pending demolition permit
applications, City Landmark designation applications, and design review applications for
complex projects subject to Landmarks Commission review and City Council review on
appeal that are in excess of the original contract scope. Funds are available in the
current budget.
Discussion
In order to provide the Landmarks Commission, City staff, and members of the public
with thorough and independent historic resource analysis regarding pending City
Landmark designation applications, and proposals for modifications to designated
properties, it is necessary to amend the PCR Services Corporation contract. Due to the
complexity of recent Landmark designation and Certificate of Appropriateness
applications filed in fiscal year 2008-2009, and because the City asked PCR to cohduct
a review of tenant improvements to City Hall to ensure compliance with the Secretary of
the Interior's Standards for the Treatment of Historic Properties, the currently-allocated
$204,921.70 for professional services from PCR Services Corporation will not be
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sufficient to continue providing a consistent level and quality analysis to staff, decision
making bodies, and members of the public during the remainder of the fiscal year.
Contractor/Consultant Selection
Prior to selecting PCR Services for this contract in 2004, staff sent a Request for
Proposals (RFP) to 11 firms that specialize in historic resource evaluation. Responses
were received from four qualified firms. After a thorough review of each bidder in regard
to work samples, fees and reference checks, staff concluded that the contract should be
entered into with PCR Services Corporation. Their prior work and familiarity with
historic resources specifically in Santa Monica made them uniquely qualified to continue
to perform the services outlined in the Agreement Scope of Services. A competitive
process is in progress again to select a consultant to perform historic resource
evaluation for the Planning and Community Development Department starting in fiscal
year 2009-2010. This process will include distribution of an RFP to firms that specialize
in historic resource evaluation and selection based on a comprehensive review of
respondents' qualifications.
Financial Impacts & Budget Actions
The contract amount with PCR Services will not exceed $229,593.7. Funds for historic
resource analysis during FY 2008-2009 and FY 2009-2010 are available in the following
account: FY 2008-2009, $24,672 from account 01266.555060.
Prepared by: Roxanne Tanemori, Senior Planner, AICP
Forwarded to Council:
Teen Fogarty l
Director, Planning &
Development
Ewell
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Reference Amended
Contract No. 8912 (CCS).