sr-062309-1eCity Council Meeting: June. 23, 2009
Agenda Item: 1 ®~'
l~o: Mayor and City Council
From: Lee E. Swain, Director of Public Works
Subject: Water Main Replacement/Upgrade Project
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a professional services agreement with CSD Engineering, Inc. (a.k.a. Cannon),
in the amount of $380,000 plus 10% contingency of $38,000 for a total amount. not to
exceed $418,000 to provide design services for the Water Main Replacement/Upgrade
Project.
Executive Summary
The Water Main ReplacementlUpgrade Project will construct improvements to existing
water distribution pipelines at various locations to ensure an adequate and reliable
supply of water to customers. CSD Engineering, Inc., was selected through a
competitive process and recommended to provide design services associated with the
implementation of this project. Funds for this service are available in the Water Main
Replacement account of the Fiscal Year 2008-2009 Capital Improvement Program
budget.
Background
The City of Santa Monica's water utility provides water to all residents and businesses
throughout the City. The mission of the City's water utility is to deliver a dependable
supply of safe, quality water to customers in an efficient and publicly responsible
manner. Each year, the City Council appropriates funds to the Water Main
Replacement Program. This program is based on a long-term replacement and/or
upgrading plan for water mains based on age, condition and capacity demands.
Discussion
The City's Water Resources Division reviewed maintenance records to identify the most
problematic areas of the water distribution system. Based on this information, a list of
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priority water distribution, system improvements was developed. This report
recommends authorizing a professional services agreement to provide design services
for the highest priority improvements, including development of plans and specifications
for water main replacements/upgrades at the following locations:
• 3rd Court from Broadway to Wilshire Boulevard
• 10t" Court. from Marguerita Avenue to Montana Avenue
• Marguerita Avenue from 7t" Court to 11t" Court
• 11t" Court from Washington Avenue to Wilshire Boulevard
• 12tH Court from Idaho Avenue to Montana Avenue
• Euclid Court from Georgina Avenue to Wilshire Boulevard
Contractor/Consultant Selection
On February 29, 2009, a Request for Proposal. was posted on the City's website
soliciting proposals for professional design services for the Water Main
Replacement/Upgrade Project. On March 13,.2009, twelve proposals were received. A
selection committee consisting of staff from the Civil Engineering Division and Water
Resources Division reviewed the proposals. The selection criteria included the firm's
technical competence; understanding of the project's scope; direct experience on
similar projects; approach to the work; qualifications of the proposed staff; staffing
capabilities to meet the desired time frames; and cost of services. On April 7, 2009, the
selection committee interviewed the five highest ranked firms: CSD Engineering, Inc.;
Psomas; RBF; AECOM; and Tetra Tech. The selection committee recommends CSD
Engineering, Inc.; to provide design services for this project. CSD Engineering, Inc.,
has extensive water main design experience for municipalities and water districts in
Southern California; an experienced project design team; the ability to complete the
design of the project in an expeditious manner; and hourly rates compatible with all
proposals by other consultants.
Financial Impacts & Budget Actions
Funds for this project are available in 0250136.589000, Water Main Replacement.
F,
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Prepared by: Mark Cuneo, P.E., Principal Civil Engineer
Approved:
G- ~(~
Lee E. Swain, Director
Department of Public Works
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Forwarded to Council:
Reference Contract No.
9078(CCS).