SR-09-13-1988-6UGS:SES:DA - 08/20/88 (1)
Council Meeting: September 13, 1988
TO: Mayor and City Council
FROM: City Staff
0
SEP 3 31988
Santa Monica, California
SUBJECT: Recommendation to Award a Contract for the Extension
of the Existing Beach Bike Path From California Avenue
to 300 ft. North of the Santa Monica Boundary Line at
Adelaide Drive.
Introduction
This report requests the City Council to award a contract
for the Beach Bike Path Extension to Jones Excavating/B.J.
Construction Company, a joint venture, the lowest responsible
bidder, in the amount of $405,000.
Background
The construction of this final section of the Bike Path,
approximately 1.2 miles in length, will provide a continuous bike
path from Malibu to Torrance, a distance of approximately
twenty-one miles. The project has had a long history, beginning
in 1968 when the Los Angeles County Board of Supervisors adopted
a resolution calling for a bike path along the Pacific Ocean from
Point Dume to Torrance. The County built the existing bike path
which stretches from Palos Verdes to just north of the Santa
Monica Pier with Federal Land and Water Conservation funds. It
was not extended to Santa Monica's northern City limits because
of opposition from beach front property owners. A second project
completed construction of the bike path and adjacent pedestrian
walkway on Will Rogers State Beach (immediately north of the
present project site). This project was originally designed by
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SEP 131988
GS:SES:DA - 08/30/88 (1)
Council Meeting: September 13, 1988
the County of Los Angeles and turned over to the City for
construction. The County has made several transfers of funds to
the City for construction costs. The total amount received to
date is $480,000.00, including interest.
During the summer of 1985, the Santa Monica City Department
of Recreation and Parks held two public meetings to discuss the
possibility of extending the bike path to the northern City
limits. Beach front property owners, beach club members, area
bicycle shop owners, the general public and staff from the County
Roads Department were invited to, and attended these hearings.
The concerns expressed at these meetings, together with letters
to the Department of Recreation and Parks, resulted in a proposed
location of the bike path extension. On July 9, 1985, the Santa
Monica City Council approved the bike path's conceptual location.
On November 6, 1986, the City of Santa Monica submitted an
application to the California Coastal Commission to extend the
bike path according to the above mentioned alignment. The
Commission denied the bike path application on December 9, 1986,
finding that it was inconsistent with the public access,
recreation, and hazards policies of the Coastal Act. On
February 10, 1987, the Commission recommended approval of a more
landward location of the project. The City of Santa Monica was
concerned that this location reduced bike users' visual access to
the ocean and increased potential impacts to land uses east of
the path.
The City then sought to develop a location which responded
to the concerns of the Coastal Commission and local residents. A
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Council Meeting: September 13, 1988
modified plan was prepared after a series of meetings with
property owners and beach club members. In May 1988, the City
resubmitted its permit application to the Coastal Commission for
the modified plan. The Commission approved a permit for the
revised plan on July 12, 1988.
Discussion
The City Engineer prepared plans and specifications for the
construction of the bike path extension. A notice inviting bids
was published on August 16 and 17, 1988 in the Evening Outlook
and bidding packages were forwarded to four construction journals
and seven minority contracting associations.
Bidding packages were requested and issued to eight
contractors. Seven bids were received, opened and read publicly
on September 7, 1988, commencing at 3:00 p.m. by the Deputy City
Clerk. The bidders and their bids were as follows:
*Jones Excavating/ $ 405,000.00
B. J. Construction Co., a joint
venture
Sully-Miller Contracting Co.
Clarke Contracting Corporation
Damon Construction Company
Terra-Cal Construction, Inc.
Masters Contracting Corporation
Nobest Inc.
City Engineer's Estimate
*Disadvantaged business enterprise
428,475.00
430,781.70
449,000.00
475,800.00
589,589.00
626,200.00
$ 476,600.00
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Council Meeting: September 13, 1988
Staff checked references submitted by the low bidder, Jones
Excavating/B.J. Construction Company, a joint venture, and found
them to be satisfactory.
Budget/Financial Analysis
Funds Required
Contract Amount $ 405,000
Contingencies 40,000
Total Funds Required $ 445,500
Appropriation authority is available in Capital Project
Account 20-770-511-000-989 in the amount of $235,379. The
year-end staff report, Item 6-D on this agenda, recommends
appropriation of the County's latest transfer of funds plus
interest in the amount of $244,819 from Restricted Cash Account
No. 20-940-051-000-000 to Capital Project Account No.
20-770-511-000-989 which will increase total appropriation
authority to $480,198.
Recommendations
It is recommended that the City Council:
1. Award a construction contract for the Extension of the
Beach Bike Path to Jones Excavation/B.J. Construction,
a joint venture, the lowest responsible bidder, in the
amount of $405,000 contingent upon approval of the
year-end staff report; and
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Council Meeting: September 13, 1988
2. Authorize the City Engineer to issue any necessary
Change Orders to complete the work in accordance with
the Administrative Instructions.
Prepared by: Stan Scholl, Director of General Services
Desi Alvarez, P. E., City Engineer
(CC1082)
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Reference Contract No.
5207 (CCS).