sr-062767-4aCITY OF SANTA MONICA 67-C-38
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"~~ DATE: June 21, 1967 ~~~jCV' ~7 ~ ~~
'," TO: The Honorable City Councii ~A1~ ~,1V®~T~T~r
"~. Al IJiVL'~
`, JUN ~ 5' 1967
~ FROIvI: City ivianager THIS MUST BF
RETURNEI?,Tp j~HE
SUBJECT: Budget Study Sessions CITZ' CLERK'S OFFICE
FOR FILING,
During Council budget study sessions, a request was made for the annual petty
cash disbursements and a status report of the water main replacement and
cement-mortar lining projects. These reports are attached for your information.
Additional items discussed by the Council for consideration at the public hearing
for potential additions or deletions from the budget were as follows:
Budget Deletions
page 44 Council Chambers $14, 000
miscellaneous Water Safety Bumpers 5,856
page 97 ivlow Strips 16,230 -
Budget Additions
page 82 Holiday Refuse Collection,
Commercial Areas $1,560 "`
Pier Filing Survey 7,.500
page 46 Entertainment 500,E
page 46 Chamber of Commerce 5,000
The Chamber of Commerce request for an additional $5, 000 stems from the
relocation of the Chamber office and a very substantial increase in annual rental.
The $5,000 represents less than half the increased cost and would have been
inciuded in the original budget proposal except for what we understood to be
Council instructions of one year ago; namely, that the preliminary budget for
1967-b8 should not exceed $75,000. Accordingly, the administration proposal
did not include the $5,000. However, our contract with the Chamber is for
service, and this is part of the cost of doing business; and if we are to maintain
the service, the appropriation should be made.
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~'~:II' SG(S`P [ , City-'Manager
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c. c. City Clerk
City Attorney
Director of Finance
Chamber of Commerce
CITY Or SANTA ~;ONiCA
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u s d d .n Gil ..~ ~ u~ v +u 3 nail ~ u'u Y1 W ...~ a°3 `u/
DATE: June 20, 1867
TO: The Honorable City Council, throug'r. City i~~anager
rROM: G7. A. Hard, Director of Finance
SUBJECT: Petty Cash Funds
Pursuant to Councilman Corey's inquiry at the Council meeting of
June 13, 1967, the follotring are t'ne amounts by fund and. the total
amount which has circulated through the various petty cash funds
during the twelve month period ending with June 13, 1867 inclusive:
Recreation Y1,862.6g
Transportation 2,618.79
Airport 202.01E
Libraries 71+6.53
Cemetery 38.08
Police 501.65
Purchasing (used by ail departments} 2,093.23
Total 8,1'03.61
1^he impression seer.a to have developed son;ehoor that the petty cash
f UndS are a SOrt of unCOn,TOlled S1 usr: fund granted by SOrneOne t0
Certain iaVOred departIiientS aS an urideTCOVer adCitlen t0 th2iT' regular
budget appropriations; and that ail that :s necessary to plug this
leak is io discontinue approving the rei::zoursernent thereof.
Actually the petty cash fords were establis'red by Cauncii action
pursuant to part. t~•ro of Section 1513 of the City Charter for t._e
purpose of "payment ir. cash of expendi~ares :provided for ir. the
budgets tunderlining mine}, thai cannot be converiertly be pain ot'rer-
wise" .
The petty cash fu:~ds therefore are but a mechanical device by ;r'nich
many small disbursements r;;ade at odd times fo-r u_.z ope-rating convenience
of departments ~rhich are ope.: to the public beycna ~ ~u1ar office hours
may be charged to the proper appropriations by cne c'reck.
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Director cf Finance
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