sr-051209-1iCity Council Meeting: May 12, 2009
Agenda Item: l - I
To: Mayor and City Council
From: Lee E. Swain, Director of Public Works
Subject: Deputy Inspection and Materials Testing Services for the Big Blue Bus
Facility Expansion Project
Recommended Action
Staff recommends that the City Council:
1. authorize the City Manager to modify Contract No. 8804 (CCS) with Smith-Emery
Company in an amount not to exceed $55,000 (including 10% contingency) for
additional services, for a revised contract total of $324,060; and
2. authorize the City Engineer to issue any necessary modifications to complete
additional work within budget authority.
Executive Summary
Smith-Emery. Company is currently under contract to provide deputy inspection and
materials testing services on the Big Blue Bus Facility Expansion Project. These
services will be provided during all phases of the project and include inspection of
concrete and reinforcement steel placement, welding, fireproofing application, masonry
block installation, steel tensile and bending tests, concrete and grout compression
testing. A modification to the current contract is necessary due to project scope
changes; design revisions and structural reinforcements which require continuous
inspection. Funds for this modification are available in account number
C410104.58910Q
Background
Construction of the Big Blue Bus maintenance building began September 2007 and is
nearly complete. The maintenance building is being constructed to accommodate the
expanding fleet of alternative fuel buses and vehicles. The Building Code requires
continuous inspection on structural steel erection, welding, bolting, concrete placement,
masonry block and fireproofing installation. The Building Code also requires periodic
strength testing of reinforcement steel, concrete and grout. The City's Building and
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Safety Division is not staffed or equipped with a laboratory to perform these inspections
and testing services. The services of an outside firm are necessary to ensure
conformance to these Building Code requirements.
On July 24, 2007. Council awarded Professional Services Agreement No. 8804 (CCS)
to the Smith-Emery Company for deputy inspection and materials testing.
Discussion
Smith-Emery is providing deputy inspection and material testing services for Phases
Two, Three and Four of the Big Blue Bus Facility Expansion Project. During Phase
Three, several. modifications were made to the project. The proposed Photo Voltaic
panel system was enlarged from a 10KW to an 80KW system, which required welding
additional structural supports and ceiling joist reinforcements for the system. Revisions
were made to the design of ceiling suspended equipment supports and beams requiring
additional welding, subsequently increasing inspection time. In addition, during the
erection of structural steel, it was deemed necessary to retain a second deputy
inspector to provide sufficient oversight on the welding and bolting process. As a result,
the current funds for inspection services are insufficient. Inspection services are
required for the remainder of Phases Three and Four, which are to be completed in
early 2010.
Consultant Selection
A Request for Proposals for deputy inspection and materials testing services was
posted on the City's website in April 2007. Nine firms submitted proposals on May 14,
2007. Staff from the Civil Engineering and Architecture Division reviewed the proposals
and selected Smith-Emery Company as the best bidder according to the City's selection
criteria. The original contract amount was $269,060. This modification will increase the
contract amount by $50,000, plus a 10% contingency ($5,000), for a total of $324,060.
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Financial Impacts & Budget Actions
Funds in the amount of $55,000 are available- in Account Number 0410104.589100,
"BBB Expansion Project."
Prepared by: -Rick Valte, P.E., Civil Engineer, Civil Engineering
Approved:
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Lee E. Swain, Director
Department of Public Works
Forwarded to Council:
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Ci anager
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