sr-051209-1c~~~
atYa, City Council Report.
Santa Monica
City Council Meeting: May 12, 2009
Agenda Item: ~ " G
To: Mayor and City Council
From: Stephanie Negriff, Director of Transit Services
Subject: Extension of Custodial Services Agreement at Big Blue Bus
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute an extension to the current month-to-month custodial services agreement with
High Tech Building Maintenance Company at the Big Blue Bus (BBB) through June 30,
2010.
Executive Summary
Custodial services for the Big Blue Bus Facility are currently provided by High Tech
Building Maintenance Company under amonth-to-month agreement. Staff is requesting
an extension of the month-to-month agreement with High Tech Building Maintenance
through June 30, 2010 to ensure uninterrupted services at BBB while a formal bid
process is undertaken. Funds in the amount of $24,000 for these services are available
in the current budget and $150,000 will be requested in next year's budget for this
agreement:
Discussion
On October. 24, 2007, a purchase order was awarded to High Tech Building
Maintenance Company for custodial services at the BBB for aone-year period with two
one-year renewal options.
A formal bid process for expanded custodial services at the new BBB Maintenance
Facility will be conducted prior to completion of project construction. In order to ensure
uninterrupted service at the BBB, staff is recommending an additional extension of the
High Tech Building Company agreement on a month-to-month basis until a formal bid is
awarded by Council.
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Financial Impacts & Budget Actions
Funds for custodial services are available in account. 41651.555015, "BBB Facility
Maintenance." The monthly rate through June 30, 2009 is $12,000. If a new contract is
not in place before the end of FY 2008-09, the monthly rate will increase by CPI in
compliance with the Living Wage Ordinance. The total expenditure for July 1, 2009 to
June 30, 2010 is estimated not to exceed $12,000 plus a CPI increase. The total month-
to-month service agreement from May 2009 to June 2010 will be $24,000 for remainder
of FY 2008-09 and is estimated not to exceed $150,000 for FY 2009-10, for a total
expenditure amount of $174,000.
Prepared by:
Ralph Merced, Transit Maintenance Manager
Approved:
Ste(~li~nie Negriff
Dire~c or. Transit
Forwarded to Council:
~rfiont Ewell
Manager
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