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sr-032409-1e~r ~;tYOf City Council Report Santa Monica City Council Meeting: March 24, 2009 Agenda Item: ~-~ To: Mayor and City Counci4 From: Stephanie Negriff, Director of Transit Services Subject: Recommendation to Approve a Resolution Authorizing Actions Related to Applications and Acceptance of Transit Security Grants Recommended Action Staff recommends that the City Council addpt the attached resolution to authorize the City Manager to take all actions necessary to file grant applications and related certifications and assurances; and to execute grant agreements related to transit security grant funds from the State of California and to designate the Big Blue Bus Director of Transit Services as the "Authorizing Agent," to file non-financially binding documents associated with these grant funds. Executive Summary City Council action is requested in support of actions necessary for the application and acceptance of State funds for transit security projects. The funds are available from State Proposition 1 B, which is managed by the Governor's Office of Homeland Security (OHS). Adoption of the attached resolution is required to support the allocation and grant to be awarded in Fiscal Year 2008-2009. The grant will allow Big Blue Bus (BBB) to purchase spare. Digital Video Recorders (DVR's), replace existing barriers around the 8.3 acre BBB campus perimeter and deploy proximity access controls throughout the rest of the campus. Discussion Funding Program and Project The attached resolution is one component requirement by the State transit security funding program as part of the "Required Funding Plan Components." The resolution must reference the grant ID, "FY08-09 Prop. 1B-61.61-0002" and the authorizing agent to execute any action necessary for each application. Santa Monica's Big Blue Bus is specifically named -to receive funds in the amount of $267,091 from an allocation for Fiscal Year 2008-2009, as made available through the 1 Highway Safety, Traffic Reduction, Air Quality, and Port Security Bond Act of 2006, also referred to as Proposition 1 B bond funds. Proposition 1 B funds are allocated to transit operators by the State on an annual basis through the California Transit Assistance Fund (CTAF) for transit security purposes (capital), managed by OHS. State funds allocated to BBB will be-used to continue the Transit Security Improvement Project, which includes: Deployment of proximity access controls to parking gates and selected entry areas in the Maintenance Facility. Proximity access card readers will be installed on perimeter doors, specific interior doors and parking gates to improve the current security. The access devices will be controlled by the current software system that monitors the BBB Campus. • The purchase of spare DVR's. This will ensure that service buses are properly equipped to capture accidents or events, deter vandalism and reduce fraudulent claims. • Replacement of existing barriers around the 8.3 acre campus to improve and provide greater physical security of BBB capital assets and personnel. New block walls, automatic vehicular gates and main gates have been incorporated into the BBB Campus Expansion project plans and will be installed for this purpose. Authorized Agent Designee BBB also. requests approval to designate the Director of Transit Services as the Authorized Agent to execute non-fiscally binding documents such as certifications and. assurances and reporting documents. Previous Council Action On May 27, 2008, City Council adopted Resolution No. 10292 (attached) granting the City Manager authorization to submit applications for and execute funding agreements with federal, state, regional and local agencies, including agencies such as the Department of Homeland Security and Metro. 2 Environmental Analysis Projects using State funds must comply with National Environmental Protection Act (NEPA) and California Environmental Quality Act (CEQA). The Security Improvements Project has no potential for causing significant environmental impacts and is categorically exempt from environmental review under CEQA Guideline section 15061(b). Financial Impacts & Budget Actions The grant funds will be deposited into Revenue account 41642.407910. The State CTAF/Proposition 1 B grant does not require a local match. The expenditure is budgeted in CIP account 0410956.589000 and is appropriated as part of the Annual CIP budget submittal. Prepared by: Melodi A. Pearson-Jones, Transit Administrative Analyst Attachments: Resolution Resolution No. 10292 (CCS) 3 Approved: Forwarded to Council: RESOLUTION NO. 10292 (CCS) (CITY COUNCIL SERIES) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA AUTHORIZING THE CITY MANAGER TO SUBMIT GRANT APPLICATIONS AND TO EXECUTE GRANT AGREEMENTS IN FURTHERANCE OF TRANSIT SECURITY PROJECTS FOR THE_ BIG. BLUE BUS The City Council of the City of Santa Monica does hereby resolve as follows: SECTION 1: The City Council of the City of Santa Monica authorizes the City Manager or his designee to submit grantapplications and to execute agreements. to accept financial assistance from the Governor's Office of Homeland Security through the California Transit Assistance Fund (CTAF), referred to as Proposition 1 B bond funds, specifically from. Fiscal Year 2007-2008 Prop 1B-6061-002. SECTION 2. The City Council of the Gity of Santa Monica authorizes the City Manager or his designee to submit grant applications and to execute agreements to accept financial assistance from the U.S. Department of Homeland Security through the. FY 2007-2008 Transit Security Grant Program. SECTION 3. The City Council of the City of Santa Monica authorizes the City. Manager.or his designee to submit grant applications and to execute agreements to accept financial assistance from the Los Angeles County Metropolitan Transportation Aufhority. SECTION 4. The City Council of the City of Santa Monica authorizes the City Manager or his designee to designate the Director of Transit Services as the Authorized Agent to execute and submit non-financially binding documents . related to transit security grant funds, including annual certifications and assurances and required performance monitoring reports in association with grant funds available through Fiscal Year 2007-2008. SECTION 5: The City Clerk shall certify to the adoption of this resolution, and thenceforth and thereafter the same shall be in full force and effect: APPROVED AS TO FORM: d~ MA A JO E MOUT IE Ci orney Adopted and approved this 27th day of May, 2008. I, Denise Anderson-Warren, Acting City Clerk of the City of Santa Monica, do hereby certify that the foregoing Resolution No. 10292 (CCS) was duly adopted at a meeting of the Santa Monica City Council held on the 27th day of May, 2008, by the following vote: Ayes: Council members: Censer, Holbrook, McKeown, O'Connor Mayor Katr Noes: Council members: None Abstain: Council members: None Absent: Council members: Shrives Mayor Pro Tem Bloom ATTEST: Denise Anderson-Warren, Acting City Clerk Reference Resolution No. 10386 (CCS).