sr-032409-1dc;cYos City Council Report
Santa Monica
City Council Meeting: March 24, 2009
Agenda Item: ~ ~~
To: Mayor and City Council
From: Carol Swindell, Director of Finance
Subject: Purchase of Outdoor Furniture
Recommended Action
Staff recommends that Council modify the existing purchase order with JANUS et Cie to
an amount not to exceed $ 129,866.
Executive Summary
The Annenberg Community Beach .House (ACBH) will officially open to the public on
April 25, 2009. The Community and Cultural Services Department has worked in
conjunction with an interior design consultant, Perkin+Will, to evaluate and identify
suitable furniture for the Beach House. The project team has identified furniture
produced by JANUS et Cie as the most suitable product for the Beach House pool area.
Discussion
In Jahuary 2009, an informal bid process was conducted to purchase casual furniture
for the indoors of the Marion Davies Guest House at the ACBH. JANUS et Cie was
selected as the best bidder and a purchase order was issued to JANUS et Cie in the
amount of $ 93,036. This additional purchase request for outdoor furniture brings the
total payment to $129,866, requiring Council approval.
The selected furnishings for the pool area complement the historic character of the pool
deck design. The JANUS et Cie product is scaled appropriately, while providing ample
seating for pool patrons and a design that is ideal for coastal conditions. The product is
easily cleaned and is versatile for both daytime public pool use and for private events
that will generate revenue for the ACBH.
1
Vendor Selection
In February 2009, an informal bid was conducted to furnish and deliver the
recommended JANUS et Cie furniture for the pool area. Bid was posted on Planet Bids
and four bids were received per Attachment A.
Financial Impacts & Budget Actions
Funds are available in the Capital Improvement Budget, account number
0010520.589000.
Prepared by:
Monica Diaz, Buyer
Approved:
Director of Finance
Forwarded to Council:
Attachments: Attachment A -Pricing
2
Manager
Page 1 of 1
Attachment A
Vendor Janus et Cie Royal Sungu Group SideMark The Sheridan Group
Anaheim, CA Fresno, Ca Santa Clara, CA Los Angeles, CA
Desc. Item# Color/Finish Qty Unit Price Ext. Price Unit Price Ext. Price Unit Price Ext. Price Unit Price Ext. Price
Koko II 719-40- White Mesh, W29 %" (75cm). L73 %"
Mesh 203-24- (199cm). H38" (96cm). SH 13 ^^/a"
Chaise 01 (34cm)
Lounge AH 21" (53cm) Frame: Matte Sllver
Electrostatic Powder Coat on 75 $ 441.50 $ 33,112.50 $ 485.00 $ 36,375.00
$ 465.00
$ 34,875.00
$ 495.00
$ 37,125.00
Aluminum/Seat&Back: Polyvinyl
Mesh with JANUSwood Onset
Arm/Flat and 4 Adjustable
Positions/Stacks to 4.
Subtotal $ 33,112.50 $ 36,375.00 $ 34,875.00 $ .37,125.00
Sales tax (8.25%) $ 2,731.78 $ .3,000.94 $ 2,877.19 $ 3,153.97
Shipping $. - 985.00 $ 975.00 $ 1,037.00 $ 3,205.00
Grand total $ 36,829.28 $ 40,350.94 $ 38,789.19 $ 43,483.97
1 % Local Vendor Preference (for evaluation
N/A
N/A
$ ~ (387
gg~
N/A
purposes only) ,
Total after discount(s) $ 36,829.28 $ 40,350.94 $ 38,401.30 $ 43,483.97
Payment Terms 50% deposit / 50% prior to
delivery 35 days net Net 30 days 50% deposit/Net invoice
Delivery Within 1 week after payment in full 10 - 21 days California Chairs in stock in SFS + on
reserve
Earliest guaranteed delivery date One week after payment in full March 23rd, 2009 10 business days after receipt of 4-1-09
order.
Date 3/4/2009