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City of City °®~~161'' 9\~rp®, 6
Santa Monica
City Council Meeting: March 3, 2009
Agenda Item: 1'~~
To: Mayor and City Council
From: Lee E. Swain, Director, Department of Public Works
Subject: Big Blue Bus Expansion Project
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a one year contract with Project Partners in an amount not to exceed $145,488,
to continue inspection services on the Big Blue Bus Expansion Project.
Executive Summary
In April 2007, Phase Two of the $80,000,000 Big Blue Bus Facility Expansion began.
Project management and construction management services are being performed by
City staff. Inspection services include monitoring construction progress, coordination of
scheduling Building & Safety inspections, verification that products in the field match
approved submittals, verification that work is performed per plans and specifications,
and documentation of field changes. After consultation with Human Resources, it was
determined that the use of a consultant would be the most effective way to meet the
needs of the project. Project Partners has provided the consultant for inspection
services since February 2008. In addition to $99,580 previously appropriated, funds in
the amount of $145,488 are requested for the project's completion, bringing the total to
$245,068. Funds are available in the project budget.
Discussion
Due to the cyclical nature of construction activity, the City often contracts with outside
companies for temporary employees to provide professional services on specific
projects. This provides the flexibility often required for services like construction
inspection.
Consultant Selection
Staff contacted three firms that provide municipalities with professional staff
augmentation services. The three firms provided resumes and hourly rates of available
professional staff for temporary inspection services. Staff interviewed several
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candidates proposed by the three firms. One inspector proposed by Project Partners
was selected as the most qualified. This inspector has extensive experience on large
construction projects including transit facilities and maintenance facilities. The hourly
rates for professional staff from Project Partners were similar to the hourly rates for
comparable staff from other firms.
Three purchase orders were executed for inspection services on February 3, 2008,
June 27, 2008 and December 10, 2008 totaling $99580. The additional $145, 488 will
be required for inspection services through February 2010.
Financial Impacts & Budget Actions
Funds for these services are available in account number 0410104.589100.
Prepared by:
Miriam Mulder, Principal Architect
Approved:
Forwarded to Council:
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/A/z
Lee E. Swain, Director P a ~ont Ewell '
Department of Public Works anager ~ .
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Reference Contract No.
9042 (CCS).