Loading...
sr-082272-7cCITY OF SANTA MONICA iT sE i E DATE: August 15, 1872 TO: Perry Scott, City Manager FROM: Doug McAteer, City Engineer SUBJECT: Recommendation for Revising the Procedure for lgll Act Street Lighting Program.. i F ~~ .; ~"~_/ ~'~,~ ~;~~f AIL &U~ ~ ~ i~7 7H1s ~rasr~T 8«~: ReruRSVeo rs ~S~ CIrY CLERK'S OFFIY$ l:OR Fl.IIS~~. FOLLOWING IS A BRIEF SUMMARY OF OUR PRESENT STREET LIGHTING PROGRAM: Iri 1861, street lights were installed on Marguerita Avenue, between Fourth Street and Seventh Street. This was the first street that was lighted under the present policy of the city paying for 50~ of the costs for lighting residential streets. Since then, approximately 20~ of the city has had lighting installed by the above procedure. Approximately 70~ of our residential areas remain unlighted. Attached is a map showing the status of our street lighting system as it exists today. During 1870 there were 8 requests for street lights; in 1871 there were 10, and so far this year there have only been 2, Under the present policy, it is doubtful that street lights will ever be installed through- out the entire city. I feel that our present street lighting procedure is failing to accomplish the intended purpose, and a different approach is worthy of consideration. SOPS OF THE DISADVANTAGES OF THE PRESENT PROCEDURE ARE AS FOLLOWS: 1. There are certain fixed costs associated with any 1911 Act project, such as advertising, clerical, public hearings, specifications, etc. It is not uncommon for these costs to run $500. Attached is a copy -1- l~ ~\ Date; August 15, 1872 Subject: Recommendation for Revising the Procedure for 1911 Act Street Lighting Program. of our "1911 CONTRACT PROCEDiTRE", dated July 5, 1972, itemizing the 33 steps required for each lighting project. It should be noted that the majority of the time, several petition requests are combined into a single 1911 Act project. 2. Electrical 'feed points 4A must be provided for each isolated block. It is not uncommon for these feed points" to cost $300. Many of these "feed points are eventually abandoned. 3. Designing the lighting of intersections and side streets is very difficult on a block-by-block basis. We try to anticipate, during the designing phase, the location of the lighting standards to be installed for the streets on either end of the block that is being designed, in order that _they will be compatible with future lighting systems. Very often when these future lighting systems are designed, the original lights in question have to be relocated. Much needless engineer- ing time is spent in trying to anticipate the design of these future lighting systems, ~, It is a difficult and time-consuming job for a property owner to go from door-to-door obtaining signatures of other property owners. Many times the owners are non-residents and are difficult to contact. 5. With very few exceptions, it is only the single-family residential areas that are being lit at the present time, It is my opinion that non-resident property owners are not as interested in street lights as are single-family resident property owners. -2- Date: August 15, 1972 Subject: Recommendation for Revising the Procedure for 1911 Act Street Lighting Program. IT IS ET LIGHTING A. Each year a certain area of the city be designated as a street lighting district, These areas be classified into areas representing an approximate total lighting cost of 200,000, B, The city finance 50~ of the cost of lighting the residential frontage i.ri these areas, with the city~s cast therefor being included in the budget for that year. C, Any protests received at the public hearings shall be compared with respect to the entire lighting district. D. Exceptions to this proposed program would be lighting projects in conjunction with street widening projects, etc. TO THIS a, Much waste of time and money spent under the present program would be eliminated. Some of the costs, such as advertising, clerical, writing specifications, etc., are no greater for a project of 300 lights than for 15 lights, It is my opinion that a savings of approximately 20~ ~¢ould be realized if a lighting project consisted of 300 lights versus 20 projects consisting of 15 lights each. This savings would amount to approximately $#0,000. b. Amore efficient lighting system can be designed within a large defined area. It would also eliminate the present situation of one block being lit--the. next not, etc, °3- Date: August 15, 1972 Subject: Recommendation for Revising the Procedure for 1911 Aet Street Lighting Program. c. Elimination of the lights furnished by the Edison Company at many of our intersections in the unlighted areas. The city pays $5.50 per month for each of these intersection lights, d. I feel that it is the responsibility of the property owner to provide a safely lighted street, in the same manner that he provides for the streets, sidewalks, etc. e, It is now the requirement for any new subdivision in this city, as well as most other cities, that street lights be installed as I, The concept of a district type lighting project, in lieu of the present block-by-block concept. II, The lighting districts to be categorized into approximately $200,000 projects. (There are 18 such unlighted districts remaining in the city). III. The first of these district projects to be within the area bounded by Pico Boulevard--16th Street--Ocean Park Boulevard--and Lincoln Boulevard. The preliminary design of this project indicates 2~+3 standards to be installed at a total estimated cost of $170,000 with an average estimated cost for a 50-foot-wide lot to be $90. These costs can be spread over a 10-year period, at 6~ interest, Attached is a copy of this proposed lighting layout. IV. Cancel the 1911 Act project for lighting Eleventh Street between Pico Boulevard and Ocean Park Boulevard. Attachments; 1. Street lighting map. DOUG cATEER 2, lgll contract procedure, City Engineer 3. Proposed lighting layout. EDM: fs -~+- a condition to approving the subdivision map. 1911 CO~lit'~ACT PROCEDURE Prepared by: Engineering Department July 5, 1972 The following is the procedure used by the City of Santa. Monica to effect residential street lighting and other proceedings under the "Improvement Act of 1911". 1. Any property owner, tvho is willing to sponsor a petition, may request a petition in writing from the City Engineer briefly describing the limits of the improvement desired. 2. City Engineer instructs the Street Superintendent to prepare the necessary petition. 3. Engineering Department prepares a preliminary estimate of cost, number and type of lighting standards to be constructed and a sketch showing the proposed location of the lighting standards. ~-. Street Superintendent prepares the petition which includes tYie property owners name and address, estimated cost of the improvement for each owner listed, and the name and address of the person sponsor- ing the petition. T?~~e petition is delivered to the sponsor in person along with photos of two types of lighting starda,rds to afford the owners a choice of lighting standard. This choice is afforded pro- viding a precedent has not already been established. The sponsor is also furnished with a brief outline. of the mechanics of the 1911 Act as well as of the proposed work and method of payment. 5. Upon completion of the circulating of the petition, the petition is returned to the office of the Street Superintendent for tabulation. 6. (1st Council Action) Upon completion of the tabulation, the petition is submitted to the City Manager for presentation to the City Council requesting authorization for the Street Superintendent to proceed with the improvement. 7. Gity Engineer instructs Street Superintendent to proceed with the improvement and requests the Engineering Department to prepare the plans, district map and special provisions. {Preliminary and final plan check with utilitiesl, $. Upon completion of the plans, map and special provisions, the Street Superintendent prepares the Resolution of Intention, Resolution setting a hearing to determine the convenience and necessity for doing the vrork, Resolution approving the special provisicr_s and motions for approving the plans and district map. 9. (2nd Council Action; Council adopts Resolution of Intention, Resolu- tion setting a hearing to determinQ the convenience and necessity, Resolution approving the special provisions and approves the plans and district map. -1- 10. The City Clerk records the District Map with Los Angeles County Recorder and City Clerk publishes in newspaper the Resolution of Intention and Resolution setting a hearing to determine the convenience and necessity. 11. The City Clerk notifies the affected property owners informing them of the Council's intention, instructions for submitting protests, .the date set for hearing protests, and the estimated cost to each property owner. 12. Street Superintendent posts notices along the route where the improve- ment is to be made, announcing the passing of the Resolution of Intention, the work to be done, the estimated cost of the improvement and the date set for hearing any and all protests. 13. Street Superintendent prepares resolution finding the public eon- . venience and necessity and the resolution ordering the work. 14. (3rd Council Action) Council holds hearing on the Resolution of Convenience. and Necessity, hears protests and adopts resolution. Holds hearing on the Resolution of Intention, hears protests and adopts the resolution ordering the work. 15. City Clerk publishes in newspaper Notice Inviting Bids. (4:30 p.m. Council meeting day) Plans and special provisions mailed to plan reading rooms and special list of .contractors--no charge by Engineering Department. 16. Street Superintendent prepares Resolution of Award. 17. (4th Council Action) Bids are opened and read publicly. 18. City Manager tabulates the bids and recommends the award be made to the lowest responsible bidder. 19. City Council adopts resolution awarding the contract. 20. City Clerk publishes in newspaper the Resolution of Award. 21. Street Superintendent prepares the contract, requests statement of incidentals from the Controller's office, and demands payment of incidental expenses incurred up-to-date from the contractor. or his assignee before executing the contract. 22. Street Superintendent executes the contract and mails a notice to proceed to the contractor. 23. City Engir_eer prepares the assessment district map just prior to .~ completion of the improvement, inspection okay, and completion notice prepared. Original to Clerk, copies to files and interested departments. -2- 24. Street Superintendent requests final statement of incidental expenses -from the Controller's office and demands final payment from the contractor or his assignee. 25. Street Superintendent spreads the assessment, prepares the assessment roll and files it with the City Clerk, 26. City Clerk publishes in newspaper a notice of the filing of the assess- ment, sets a date for hearing of the assessment and notifies each property owner of the date and hour set for the public hearing along with the actual cost of the assessment to each property owner, 27, Street Superintendent prepares the resolution approving the assess- ment diagram and the resolution confirming the assessment,. 28. {5th Council Action) City Council adopts resolution approving the assessment diagram, holds public hearing on the assessment and adopts resolution confirming the assessment. 29. Street Superintendent records the assessment with the City Clerk, 30. Street Superintendent mails to the contractor or his assignee a copy of the assessment diagram, a copy of the assessment roll, a list of .names and addresses of the property owners to be assessed and a warrant authorizing him to issue bills demanding cash payments. Thirty days from the date of recording the assessment roll are, allowed the con- tractor or his assignee in which to demand cash payments, No cash payments are accepted after the thirty-days. 31. Contractor or Assignee submit to the Street Superintendent a list of all assessments paid him in cash. 32, Street Superintendent submits a list of unpaid assessments to the City Treasurer, 33. City Treasurer issues bonds to contractor or assignee for all unpaid assessments, General• A, Twenty-two copies of each resolution and motion are prepared prior to each Council action. A total of two hundred and twenty copies are required for each improvement; if any portion of the program is deleted or changed, additional resolutions are required, B. The preparation of the resolutions, motions, petitions, contracts, assessments and correspondence, in connection with the Improvement Act of 1911, is performed by the Street Division Assistant under the direction of the Street Superintendent. DOUG McATEER City Engineer ~~ ~ ~ k- ~ E ~ 7 r~.`~~ _ ~ N: L~O.~, ~r ~ P~ c~ ec~E s ~~~ $~ ~ L~~ ~ ~_ ~~ i . , ; ~ .' ~F~.~ IA~ k 0 f a ' R.` _~ 1 a P a __ i ~ P. a ~3 I ~ ~ ! "f~~_ J l ~ e ~a ~ Rpr7o~Q 1 -- -, I .. 1, ~ , ~ if) f ~ I w tiz Y ~ `~~ =o. i E ~ ~ I _ "'~' .~f _~ i l Y ~ ti ~~ ~ f n 1 ~y I ~~~~~ ~l ~ ~ ~i ~~ ~ ~ ~~ ~~ L T ~~L 4U1g ~ ° ar _ Re ~e '~ r f -- -~~ '° ,; ~ N 4 ~ ~ ~ ~ ~ i. ~ - 1 ~ ~ ' eT ~ ~ ~ ~ b o 9 ,~ ~ ~' ~ ~-~, ~:~ J ~f M4 . ~ •- ,rre~Y ~ ~ -~~ ~• ~ ~ l~ _~ ~ ., ~ y ,~+ r r~ a~E~- l ~ ~ ?`ate ,~: -~- -_~ ~`'-~---! ~_ ~ ~ ~~a ~ ~~~ e~ ~ ~~ ~~~_ ''L - d ~ ~~~ ~ ~ ,~ _. .-g N' o I~~/yT { ~ a ~~ e~ ~ ~ ~ c ~_______~ 6 u y o o, ! z t. ~-+, il ,I!