SR-012709-1cCity Council Report
City of
Santa Monica
City Council Meeting: January 27, 2009
Agenda Item: ~1 ~
To: Mayor and City Council
From: Carol Swindell, Director of Finance
Subject:. Purchase of CNG Fueled Conventional Cab Trucks with Service Body for
the Water Division
Recommended Action
Staff recommends that the City Council award Bid #2965 to Carmenita Truck Center to
furnish and deliver four new and unused -CNG fueled conventional cab trucks in an
amount of $193,563.
Executive Summary
In accordance with the vehicle replacement program, four vehicles currently being used
by the Water Division are due for replacement. Resulting from the formal bid process,
Carmenita Truck Center is the best bidder and funds are available in the adopted
budget for vehicle replacement.
Discussion
The CNG fueled conventional cab trucks with service bodies will be used by Water
Division personnel and will replace vehicles scheduled for replacement. As referenced
ih the Information Item that was submitted to City Council on January 15, 2008, two of
the goals of the Reduced-Emissions Fuels Policy for Vehicle Purchases are to reduce
emissions and reduce the use of petroleum fuels. The purchase of these low emission
vehicles contributes to these goals. Additionally the City continues to purchase reduced
emissions fuel vehicles when available, in accordance with its commitment to
sustainability.
Vendor Selection
In November 2008, the City published Notices Inviting Bids to furnish and deliver four
new and unused CNG fueled conventional cab trucks with service bodies in accordance
1
with City specifications. Bid forms were mailed to forty-four vendors, posted on Planet
Bids and notices were advertised in accordance with City Charter and Municipal Code
provisions. Five bids were received ahd publicly opened on November 26, 2008 per
Attachment A.
Although both Carmenita Truck Center and Redlands Ford offered similar vehicles, the
service body offered by Carmenita Truck Center is preferred by both the Water and
Fleet Divisions over the service body that was offered by Redlands Ford, Inc.
Bids were evaluated based on ability to meet specifications, competitive pricing and
completeness of bid response. Based on these criteria, Carmenita Truck Center is
recommended award of Bid #2965 to furnish and deliver four new and unused CNG
fueled conventional cab trucks the amount of $193,563.
Financial Impacts & Budget Actions
Funds for this purchase are available in account 0540167.589100, Vehicle
Replacement Fund..
Prepared by:
Kimberlie Nimori, Senior Buyer
Approved:
Forwarded to Council:
4
Carol Swindell r
Director of Finance
is ~
P La ont Ewell
Attachments: Attachment A -Pricing
2
ATTACHMENT A
BID #; 2965
BID CLOSE DATE: 11/26/08
TITLE: FURNISH AND DELIVER FOUR (4) NEW AN UNUSED CNG FUELED CONVENTIONAL CAB TRUCKS WITH
SERVICE BODIES TO BE USED BY THE WATER DIVISION.
Reynolds
Vendor Ca~menita Truck Centex, Lake Chevrolet Redlands Fold, Inc`: Buick/Pontiac/GryIC Trucks, Wondries Fleet Gtoup '
Inc. '.
Year/Make/Model 2009 Ford F250 2 009 Chevrolet Silverado 2009 Ford F250 (F20) 2009 GMC TC20953 2008 Ford F350
CC20953
Bid Item QTY UNIT PRICE EX7. PRICE UNIT PRICE EX7. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE
Cost of vehicle
(FOB Santa Monica, CA) q $ gq,596.26 $ 178,385.04 $ 61,304.00 $ 245,216.00 $ 44,419.00 $ 177,676.00 $ 62,209.18 $ 248,836.72 $ 52,875.00 $ 211,500.00
Operator's instruction manual
5
$
-
$ -
$
-
$ -
$
-
$
$
7
14
~ $ 50.00 $ 50.00
(1/ven) _ - . $ 35.71
(4 standard)
Lubrication instructions 1 $ _ $ _ $ _ $ _ $ $ _ Ino. $ 265.00 $ 265.00
Shop maintenance manual 1 $ - $ - $ - $ - $ 120.00 $ 120.00 $ 153.06 $ 153.06 $ 265.00 $ 265.00
Illustrated parts book or CD 1 $ - $ - $ - $. - $ _ $ - $ 127.55 $ - 127.55 $ 265.00 $ .265.00
Electric wiring schematic
manualorCD
1
$
$ -
$
-
$ -
$ -
-
$ -
Inc
$
265
00
. . $ 265.00
Price to atldelectronic shut-oif
valves at tanks
4 ~
$100.00
$ 400.00
$100.00
$ 400.00
$100.00
$400.00
$510.20
$2,040.80
$240.00
$ 960.00
Subtotal $ 178,785.04 $ 245,616.00 $ 178,196.00 $ 251,193.84 $ 213,570.00
Sales Tax (8.25%) $ 14,749.77 $ 20,263.32 $ 14,701.17 $ 20,723.49 $ 17,619.53
Warranty $ - Incl $ - N/C $ ~ 8,800.00
Tire fee (4 vehicles) $ 28.00 $.. 28.00 $ 35.00 $ 28.00 $ 35.00
Delivery $ - Incl $ 320.00 N/C $ -
Grand Total $ 193,562.81 $ 265,907.32 $ 193,252.17 $ 271,945.33 $ 240,024.53
Payment Terms 30 days Net 30 days Net 30 2% -30 days Net 30
Payment Terms Discount N/A N/A N/A $ (5,438.91) NIA
*Totalafterpaymenttermdiscountapplied $ 193,562.81 $ 265,907.32 $ 193,252.17 $ 266,506.43 $ 240,024.53
Delivery Within 90 - 180 tlays ARO 100-120 days ARO estimated tlelivery 120-150 tlays ARO 150-180 days ARO 65 tlays ARO
GVWR 8,800 92001bs 8600# 9200# 10,100 Ibs
Service body Make & mode SBI #98-40-79-OT CTEC #9838-VFT-79 Pacific Truck Equip, 90X401549VF As Spec Pacific