SR-011309-1G~®
~;LYof City Council Report
Santa Monica
City Council Meeting: January 13, 2009
Agenda Item: j -~
To: Mayor and City Council
From: Jory Wolf, Chief Information Officer
Subject: Modification to the Agreement with PMC for Website Services
Recommended Action
Staff recommends that City Council authorize the City Manager to negotiate a
modification to the agreement with PMC for the redesign of the Big Blue Bus website
and creation of the Historic Resources Inventory website for a total amount not to
exceed $47,300.
Executive Summary
The Big Blue Bus website design is old and no longer supports the needs of the
department or the public. Additionally, the technology used to build the site is obsolete,
does not take advantage of current standards in website design and uses older
technology making the site vulnerable to intrusion. Staff recommends that the Big Blue
Bus website be redesigned within the city's Ektron Content Management System.
The City has created a Historic Resources Inventory of historically significant properties
and structures in the city. Staff recommends that a website be built within the City's
Ektron Content Management System in order to make this inventory available to the
public
A consulting firm, PMC, is currently working on this project under a contract using funds
already authorized in an amount not to exceed $165,330: When the $47,300 is
authorized for this additional work, the total amount authorized will be $212,630.
Background
The City is actively engaged in a project to redesign the City website and has
contracted for the services of a consultant, PMC, to assist in this process. A modern
web content management system (CMS) has been procured and the new web site will
operate within that CMS. On November 27, 2007 and June 10, 2008, the City Council
authorized expenditure of funds for this project in an amount not to exceed $165,330.
The project is underway and is expected to be completed by December 31, 2009.
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Discussion
To improve website usability and to continue to provide. intuitive web solutions to both
staff and the public, the Big Blue Bus site needs to be redesigned and the Historic
Resources Inventory site needs to be designed using the CMS.
It is necessary that the City upgrade its website design and infrastructure. The new
website will use a CMS to manage and control the large, dynamic collection of web
material and will improve document control, auditing, editing, and web page creation.
Along with the website redesign, certain departments wish to enhance their sites in
parallel efforts.
The requirements for the Big Blue Bus and Historic Resources Inventory sites were not
known when the current redesign effort was launched. Now that the requirements for
these two sites have been established, the city is ready to move forward with this work.
Contractor/Consultant Selection
In 2007, PMC was selected to assist the City with the redesign of the City's website and
the Police Department's website through a competitive process. PMC is familiar with the
City's technology and website and they are currently performing web redesign work for
the City within the CMS. For this reason, and to take advantage of knowledge gained
during their current efforts, staff recommends that their existing contract be modified to
allow PMC to redesign the Big Blue. Bus site and design the Historic Resources
Inventory site under the existing contract.
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Financial Impacts & Budget Actions
The additional cost of the projects will not exceed $47,300. Funds are available in the
following accounts in amounts not to exceed as follows:
Project Account Description Amount
Big Blue Bus Website C41 0113.589000 Big Blue Bus $34,525
Technolo Equipment
Historic Resources 01266.555060 .City Planning $12,775
Inventory Website Professional Services
Prepared by:
Keith Kurtz, Internet Systems Coordinator
AI Dave, Software Systems Division Manager
Approved: Forwarded to Council:
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Reference Amendment to
Contract No. 8861 (CCS).