SR-111108-9ACity Council Meeting: November 11, 2008
Agenda Item: ~°
To: Mayor and City Council
From: Lee E. Swain, Director of Public Works
Subject: Public Hearing on Proposed Street Lighting Assessment District
Recommended Action
Staff recommends that the City Council:
1. hold a public hearing regarding the formation of ,assessment districts for the
installation of new street lights in conformance with Proposition 218, enacted as Article
13D of the California Cohstitution, on:
District A - 15t" Street from Alta Avenue to Montana Avenue
District B -Urban Avenue from Yorkshire Avenue to Dorchester Avenue;
2, close the public hearing and direct the City. Clerk to accept the ballots submitted and
tabulate the vote; and
3. continue the hearing to the November 25, 2008 Council Meeting for adoption of the
resolution to certify the results.
Executive Summary
The residents and property owners of 15t" Street from Alta Avenue to Montana Avenue and
Urban Avenue from Yorkshire Avenue to Dorchester Avenue have petitioned to initiate the
formation of an assessment district for the installation of new streetlights. Notices, project
information and ballots regarding the proposed assessment district were sent to affected
property owners. State law requires that City Council hold a public hearing to hear any
objections and protests to the proposed assessment. At the conclusion of the public hearing,.
the assessment ballots submitted will be tabulated by the City Clerk. The City Clerk's office-
will tally the votes and present results at the November 25, 2008 Council Meeting. An
assessment district will be formed if the majority of property owners weighted according to
the financial obligation vote in favor of the assessment. No budget action is required at this
time.
®iscussion
On September 16, 2008, the City Council accepted petitions and set a public hearing for the
purpose of determining whether public convenience and necessity require the installation of
street lighting and declare its intention to install street lighting for two proposed street lighting
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assessment districts. The proposed districts are: District A - 15th Street from Alta Avenue to
Montana Avenue and District B -Urban Avenue from Yorkshire Avenue to Dorchester
Avenue. Notices of the City's intent to form assessment districts and hold public hearings
were mailed to property owners in accordance with State law. In addition. to the notice,
property owners were sent a ballot and return envelope for the purpose of voting for or
against the assessment.
All properties are assessed for street lighting based upon the parcel front or side footage. If
the legal address of the assessed. parcel is on the street receiving street lights, the parcel will
be assessed at the front footage rate. If the legal address of the parcel is on the cross street
of the street receiving street lights, the parcel will be assessed at the side footage rate. In
accordance with past City policy, the proposed assessment allocation for streetlights is:
TYPE OF
PROPERTY TYPE OF
FOOTAGE CITY
SHARE PROPERTY
SHARE
Residential Front Footage 50% 50%
Side Footage 80% ! 20%
Non-Residential i Front Footage 20% 80%
Side Footage ~ 60% 40% i
After the public hearing and tabulation of the ballots, the City Council may order the
improvement work to begin. Competitive bids for the project will be solicited by the City, and
a contract will be awarded by City Council. Property owners may repay the improvements in
full after coristruction is completed, or they may opt to repay the bond holder in installments
over aten-year period. Bond installment payments will include interest equal to the prime
rate. City Council will authorize the issuance of bonds for the amounts that will be repaid in
bond installments. Copies of the signed petitions, a map of the proposed assessment
district, and an assessment roll will be available in City HaII at the public hearing.
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Ballot Results
Ballots are accepted until the close of the public hearing. At the hearing, the City Council will
listen to any objections and protests to the proposed assessment. At the conclusion of the
public hearing, the assessment ballots submitted and not withdrawn in support of or in
opposition to the proposed assessment for each district will be tabulated. No assessment
will be imposed. if there is a majority protest. A majority protest exists if, upon the conclusion
of the hearing, ballots submitted in opposition to the assessment exceed the ballots
submitted in favor of the assessment. Tabulation of the assessment ballots is weighted
according to the financial obligation of each affected property. The City Clerk's office will tally
the votes and present results at the November 25, 2008 Council Meeting.
Financial Impacts ~ Budget Actions
No budget action is required at this time. The total estimated -cost for this project is
$270,000, which includes engineering design, construction, construction management and
administrative costs such as staff time for public notifications, advertisements, project
management, invoicing, and bond administration. The project will be funded 50% by
residents and 50% by the City. Funds in the amount of $200,000 are available at account
0027001.589000 (Streetlight Assessment District), enough to cover the estimated City's
share of costs. Once the results of the balloting are known, staff will return to City Council
with financial action recommendations for the City's contribution
Prepared by:
Allan Sheth, Civil Engineer Associate
Approved:
~`~~
Lee E. Swain, Director
Department of Public Works
Foruvarded to Council:
~mont Ewell
Manager
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