SR-120208-1B~;tYOf City Council Report
Santa Monica - -
Gity Council Meeting: December 2, 2008
Agenda Item:
To: Mayor and City Council
From: Carol Swindell, Director of Finance
Subject: Purchase of Neighborhood Electric Vehicle Utility Trucks
Recommended Action
Staff recommends that City Council award Bid #2955 to Miles Electric Vehicles to
furnish and deliver thirteen new Neighborhood Electric Vehicle (NEV) utility trucks in an
amount of $316,973.
Executive Summary
In accordance with the vehicle replacement program, thirteen vehicles currently being
used by Park Operations are due for replacement. Resulting from the formal bid
process, Miles Electric Vehicles is the best bidder and funds are available in the
adopted budget for vehicle replacement.
Discussion
The NEV utility trucks will be used by Park Operations personnel and will replace
vehicles scheduled .for replacement. As referenced in the Information Item that was
submitted to City Council on January 15, 2008 (http://www01.smgov.net/citvclerk/
council/information items/2008/ReducedEmissionsFuelsPolicv.pdf), two of the goals of
the Reduced-Emissions Fuels Policy for Vehicle Purchases are to reduce emissions
and reduce the use of petroleum fuels. The purchase of these zero-emission, electric
vehicles contributes to these goals. In addition, in accordance with its commitment to
sustainability, the City. continues to purchase reduced emissions fuel vehicles when
available.
Vendor Selection
Iri July 2008, the City published Notices Inviting Bids to furnish and deliver thirteen new.
and unused NEV utility trucks in accordance with City specifications: Bid forms were
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mailed to seven vendors and. notices were advertised in accordance with City Charter
and Municipal Code provisions. Seven bid options were received from five vendors and
publicly opened on August 11, 2008 per Attachment A.
All bidders were asked to provide a vehicle to be demonstrated by City staff in the
operating conditions in which they will be used. City staff overwhelmingly found
the vehicle provided by Miles Electric Vehicle more comfortable and easier to enter and
exit than the competitors. In addition, this vehicle was found to be the best fit for the
operation for the following- reasons: dash board and controls were simple and easy to
read, the interior was solid and well insulated, the ride. was quiet, the dump bed was
solid and easy to use; and the charge held up well during operations.
Bids were evaluated based on ability to meet specifications, competitive pricing and
completeness of bid response. Based on these criteria; Miles Electric Vehicles is
recommended as the best bidder.
Financial Impacts & Budget Actions
Funds for this purchase are available in account 0540167.589200, Vehicle
Replacement Fund.
Prepared by:
Kimberlie Nimori, Senior Buyer
Approved: Forwarded to Council:
~/` ?9 ~
EoF- Carol Swindell
Director of Finance
Attachments: Attachment A -Pricing
amont Ewell
Manager
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ATTACHMENT A
BID #: 2955
BID CLOSE DATE: 08/11/08
TITLE: FURNISH AND DELIVER THIRTEEN NEW AND UNUSED NEV UTILITY TRUCKS TO BE USED BY PARK OPERATIONS
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Year/Make/Model 2008/Clean-Tech T1 Utility 2008/Clean-Tech T1 Utility 2008/2009 Canadian EV 2008/Dymac 72v
Truck (Package A) Truck (Package B) Might E Truck MiniTruck 2008
Bid Item ~ QTY UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNITPRICE EXT. PRICE UNIT PRICE EXT. PRICE
Unit cost of vehicle 13 $ 41,000.00 $ 533,000.00 $ 34,600.00 $ 449,800.00 $ 21,698.00 $ 282,074.00 $ 20,633.00 $ 268,229.00
Operatofs Instmdion Manual 13 $ - $ - $ _ $ _ $ _ $ _ $ _ $ _
Shop Maintenance Manual or CD 1 $ _ $ _ $ _ $ _ $ _ $ _ $ _ $ _
Illustrated Parts Book or CD 1 $ _ $ _ $ _ $ _ $ _ $ _ $ _ $
Electric Wiring Schematic Manual or CD 1 $ _ $ _ $ _ $ _ $ _ $ _ $ _ $
Warranty 3 yrs / 36,000 mi 3 yrs / 36,000 mi One (1) year (see. attachment in 2 year limited manufacturer
bid submission warrant see attachment
Warranty 13 $ - $ - $ $ - $ - $ - - $ - $ -
Subtotal $ 533,000.00 $ 449,800.00 $ 282,074.00 $ 268,229.00
. Sales Tax (8.25%) $ 43,972.50 $ 37,108.50 $ 23,271.11 $ 22,128.89
Tire Fee (13 each) $ 507.00 $ 507.00 N/C $ 113.75
Delivery $ 2,600.00 $ 2,600.00 $ 15,600.00 included
Grand Total $ 580,079.50 $ 490,015.50 $ 320,945.11 $ 290,471.64
Payment Terms Net 30 Net 30 Net 30 days Net 30 days
'1% Local vendor preferenc
lorevaluafion purposes only)
N/A
N/A
N/A
N/A
*Total after local vendor preaereloede $ 580,079.50. $ 490,015.50 $ 320
945.11 $ 290
471
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Pricing good through 11/1/2008 11/1'/2008 10/11/2008 9/12/2008
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ATTACHMENT A
BID #: 2955
BID CLOSE DATE: 08/11/08
TITLE: FURNISH AND DELIVER THIRTEEN NEW AND UNUSED NEV UTILITY TRUCKS TO BE USED BY PARK OPERATIONS
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Vendor ~, Clean~fieckt:~C C~~n~T~ah.l~~;~ The ~~eatrta,~ar ~o b~ ; ~ ',
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Year/Make/Model 2008/Clean-Tech T1 Utility 2008/Clean-Tech T1 Utility 2008/2009 Canadian EV 2008/Dymac 72v
Truck (Package q) Truck (Package B) Mighf E Truck MiniTruck 2008
1 vehicle on or before 9/1/08 1 vehice on or before 9/1/08
Delivery Within 4 vehicles on or before 10/1/08
8 vehicles on or before 11/1/08 q vehicles on or before 10/1/08 4 vehicles 11/15/08
Delivery schedule not affected by pricing g vehicles on or before 11/1/08 3 vehicles 12/15/08
3 vehicles 1/15/09
120 days ARO
3 vehicles 2/15/09
Guaranteed delivery date Beginning 9/1/08 Beginning 9/1/08
Battery Pack Make and Model
Batterv tvoe: zero-maintenance lithium
iron phosphate (LiFeP04)
Batterv tvoe: zero-maintenance lithium Advanced battervmonitorinc svstem
iron phosphate (LiFeP04) handling cell balancing, charging, safety
Advanced battery monitoring svstem functions
handling cell balancing, charging, safety Svstem voltage: 105.6v (96v nominal)
functions System caoacity: 120Ah (12.7kWh)
Svstem voltage: 105.6V(96v nominal) compare to Might-E Truck, rated at 12 (6v) U. S. Battery 245ah each Trojan 2105
Svstem caoacity: 180Ah(19kWh) 17.6kWh, but with weight savings of
(comparable to Might-E Truck in stated approximately SOOIbs. (Might-E Truck w
- capacity, but significantly exceeds lead acid estimated at - 545kg
pertormance due toweight savings (12001bs)
using lithium ion batteries) This package will provide equivalent
range of the Might-E Truck but at a cost
savings of $6,400 over Package A
Charger Make and Model Delta Q Quiq 96v / 12VDCDC Delta Q Quiq 96v / 12VDCDC Delta Q 72 VoH Delta Q
- Drum or Disc brakes Disc Disc Drum Front disc, Rear drum
Notes/Exceptions Vehicle motor specifications: Vehicle motor specifications:
-96v 3-phase AC motor -96v 3-phase AC motor 4'W 6;L 12""H Has 1,5001b payload
-96v/400a AC controller w/ -96v/400a AC controller w/
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ATTACHMENT A
BID #: 2955
BID CLOSE DATE: 08/11/08
... ~~. r .~r.r.rvr r ~rw vccr vcn r nm r ccrv IV GYY AIV V UIVUJCU IVC V U I ILI I T I KUGFIJ 1 U tSt UJtU tiY I'AKK UI
Year/Make/Model 2008/Vantage, EV7050 2008/Vantage, EVX1000 2008/ZX40STAD
Bid Item QTY UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT, PRICE
Unit cost of vehicle 13 $ 19,919.00 $ 258,947.00 $ 21,447.00 $ 278,811.00 $ 20,395.00 $ 285,135.00
IOpemtor's Instruction Manual 13 $ - $ - $ _ $ _ $ _ $ _
Shop Maintenance Manual or CD 1 $ 100.00. $ 100.00 $ 100.00 $ 100.00 $ - $ -
Illustrated Parts Book or CD 1 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ - $ -
Electric Wiring Schematic Manual or CD 1 $ _ $ _ $ _ $ _ $ $
Warranty 1 year/10,OOOmi; 2 year on 1 year/10,OOOmi; 2 year on 18 months
controller & elec motor controller & elec motor extended to 3 rs, $1,295
Warranty 13 $ _ $ _ $ _ $ _ $ 1,295.00 $ 18835..00
Subtotal $ 259,147.00 $ 279,011.00 $ 281,970.00
Sales Tax (8.25%) $ 21,379.83 $ 23,018.41 $ 23,262.53
Tire Fee (13 each) $ - $ - $ 105.00
Delivery $ - $ - $ 11,635.00
Grand Total $ 280,526.63 $ 302,029.41 $ 316,972.53
Payment Terms Net 30 Net 30 30 days
`1 % Local vendor preferenc
for evaluation purposes only)
N/A
N/A
$ (3,169.73)
"Total after local vendor preaere'1ede
PP $ 280,526.63. $ 302,029.41 $ 313,802.80
Pricing good through 2/1/2009 2/1/2009 Pricing confirmed on 10/23/08-vendor
will honor pricing if approved by Council
'ERATIONS
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ATTACHMENT A
BID #: 2955
BID CLOSE DATE: 08/11/08
TITLE: FURNISH AND DELIVER THIRTEEN NEW AND UNUSED NEV UTILITY TRUCKS TO BE USED BY PARK OPERATIONS
2008/Vantage, EV7050 ~ 2008/Vantage, EVX1000
Delivery
60 days ARO
90 days ARO
2008/ZX40STAD
60 days ARO
Guaranteed delivery date~60 days ARO, 10/31/2008 ~90 days ARO, 12/12/08 ~4 weeks ARO
Battery Pack Make and
Penn mfg#8AGC2 batteries
Penn mfg#8AGC2 batteries
150ah AGM
charger Make and Model Delta-0 912-7200 M2 Delta-O 912-7200 M2 _-- Delta 0
Drum or Disc brakes 4 wheel power assist, front disc, 4 wheel power assist, front disc, Front disc, rear drum
rear drum rear drum
Cab: deluxe extended cab version Cab: premium extended cab version (7in Keys: 3 Sets
NOteS/EXCeptIOn5 Watering svstem: not necessary, totally longer & wheelhase is 18in longer)
sealed, totally maintenance free batteries Watering svstem: not necessary, totally
(watering system outdated) sealed, totally maintenance free batteries Waterln s stem: none needed
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