SR-112508-9ACit/ of ' I
SdH1t8 ~ilOIDEC~
City Council Meeting: November 25, 2008
Agenda item: °"
To: Mayor and City Council
From: Lee E. Swain, Director of Public Works
Subject: Results of Streetlight Assessment District Election
Recommended Action
It is recommended that the City Council
1. accept the attached certified results. of the streetlight assessment district election as
tabulated by the City Clerk;
2. approve the formation of an assessment district along 15t" Street from Alta Avenue to
Montana Avenue, based upon the results of the. election in conformance with
Proposition 218; and
3. adopt the attached Resolution to assess property owners for the construction cost of
streetlight improvements, and issue bonds as security for unpaid assessments in
conformance with Proposition 218.
Executive Summary
On November 11, 2008, City Council held a public hearing for the formation of streetlight
assessment districts on 15r" Street, from Alta Avenue to Montana Avenue (District "A") and
Urban Avenue, from Yorkshire Avenue to Dorchester Avenue (District "B"). Ballots were
received and accepted up to the end of the public hearing. The City Clerk tallied the ballots
and has .certified the results of the vote indicating that District "A" passed and District "B"
failed.-The total estimated project .cosy is $160,000 which includes the City's portion of
$82,254. Funds in the amount of $200,000 are budgeted in the FY2008-09 Capital Projects
fund for new street light assessment districts (C027001.589000).
®iscussion
On November 11, 2008, City Council held a public hearing for the Formation of Streetlight
Assessment Districts in conformance with Proposition 218 for the following streets:
District "A" 15t" Street - Alta Avenue to Montana Avenue
District "B" Urban Avenue - Yorkshire Avenue to Dorchester Avenue
1
Ballots were tallied proportional to the financial obligation of each affected property. The City
Clerk received ballots and kept them secured until this Council meeting. The results are as
follows:
DISTRICT LOCATION. RESULT
A 15 Street -Alta Avenue to Montana Avenue Passed
g Urban Avenue -Yorkshire Avenue to Dorchester
Avenue Failed
City staff will meet with the residents at the beginning and at various stages of the design
process. The City will solicit competitive bids for the project and Council will award a contract
to the best bidder. Property owners may pay for the improvements in full after construction is
completed, or they may choose to pay the bondholder in installments over aten-year period
at an annual interest rate not to exceed'8%.
Public Outreach
A public meeting was held on July 14, .2008 at the Santa Monica Main Library to discuss
assessment procedures and the type, location, and approximate cost of the streetlights.
Consistent with Council policy, adopted January 23, 2001, to only install ornamental post-top
style. street lights on residential streets, residents were provided information on the three
approved standard ornamental post-top type poles for residential streets (see Attachments 1,
2 and 3). Selection of the final pole style for each district will be chosen by a majority vote of
the property owners during the design phase. Staff will continue to host public meetings to
encourage community participation, present the project goals, and solicit comments. Public
input will be reflected in the final concept design presented to Council.
Budget/Financial Impact
The proposed total cost breakdown for the project is as follows:
Estimated property owner assessments $ 77,746
Estimated City portion $ 82,254
Total project estimate $ 160,000
2
This estimated cost includes engineering design, construction, construction management and
administrative costs such as staff time for public notifications, advertisements, project
management, invoicing,. and bond administration. The project will be funded 48.6% by
residents and 51.4% by the City. Funds in the amount of $200,000 are available at account
0027001.589000 (Streetlight Assessment District), enough to cover the City's estimated
share of costs ($82,254). The remaining estimated costs for the project ($77,746) would be
paid through property owner assessments. Assessments will be paid upon completion of the
work and will be held in a Trust .Account pending payment to the Contractor. Bonds are
.issued for any unpaid assessments. Bond proceeds are paid to the Contractor or assignee,
and the property owner(s) then reimburse the bond holder(s) over time.
Prepared by:
Allan Sheth, Civil Engineer Associate
Approved` Forwarded Yo Council:
~~
Lee E. Swain, Director P a ont Ewell
Department of Public Works i anager
Attachment 1: New York Ornamental Metal Pole
Attachment 2: Aegean Ornamental Concrete Pole
Attachment 3: Corsican Ornamental Concrete Pole
Attachmenf 4: Certified Canvass of Ballots Received
Attachment 5: Resolution
3
tta~hrnent 1
Attachment 2
,4ttacrraer~t 3
STATE OF CALIFORNIA }
}
COUNTY OF LOS ANGELES }
I, Maria M. Stewart, City Clerk of the City of Santa Monica, State of
California, do hereby certify that the attached is a true and correct canvass of the ballots
received and authorized through the end of the public hearing held on November 11,
2008, for the 15`h Street, Street Lighting Assessment Qistrict.
Ballots 9eceived:
In favor 12 $ 38,668:73
Against: 6 $ 16,072.47
Total Ballots Received: 18
YES VOTES
PROPERTY.4f7DRESS RARCEIr NIJ~+913ER .4SSESSIVIENT
641 15TH STREET 4279026013 $ 6,675.73
703 15TH STREET ~
4279026018. $ 2,675.00
j 715 15TH STREET .
--
4279026020
$.2,675.00
717 15Thi STREET _ ---
4279026021
$ 2,675.00.
721 15TH STREET 4279E?26022 $ 2,675.00
727 15TH STREET 4279026023 $ 2
,675.00
1425 MONTANA AVENUE _
4273033031 _
$
4,708.00
726 15TH STREET 4279033034 _
_
$ 3,210.00
724 15TH STREET 427903300
5 $ 2,675.00
718 15TH STREET _
4279033006 $ 2,675.00
634 15TH STREET 4279033010 $ 2,675.00
624 15TH STREET ~ 4279033012
_ _ $ 2,675.00
TOTAL ASSESSMEh1T I _ __ $ 38,668.73
NO VOTES
PROPERTY ADDRESS PARCEL IVU~7RER ASSESSNIEf~T
625 15TH STREET 4279026015 $ 2,675.00
712 15TH STREET
4279033007 _ _
$ 2,675.00
620 15TH STREET 4279033013 $ 2,675.00
618 15TH STREET
4279033014 __
$ 2,675.00
6i4 15TH STREET
- 4279033015 $ 2,675.00
604 15TH STREET _--
4279033016. ___
$ 2,697..47
TOTAL ASSESSfUIENT $ 16,072.47
IN WITNESS WHEREQF, I have hereunto set my hand and affixed my seal this
12 day of November, 2008.
sUlaria PJI. Stewart
City Glerk
~~
STATE OF CALIFORNIA )
7
COUNTY OF LOS ANGELES )
I, Maria M. Stewart, City Clerk of ttre City of Santa Monica, State of
California, da hereby certify that the attached is a true and correct canvass of the ballots
received and authorized through the end of the public hearing held on November 11,
200&, for the Urban Avenue Street Lighting Assessment District.
Ballots Received:
In favor: 1 $ 3,100.00
Against: 12 $ 39,582.04
Total Ballots Received: 13
YES VOTES
PROPERTY ADDRESS BARGEE NUMBER ASSESSMENT
2910 URBAN AVENUE 4274032002 $ 3,100.00
TOTAL ASSESSMENT $ 3,1.00.09
NO VOTES
PROPERTY ADDRESS PARCEL NUMBER I ASSESSMENT
2911 URBAN AVENUE 4274030017
__.. $ 3,100.00
2917 URBAN AVENUE 4274030096 $ 3,100.00 E
2923 URBAN AVENUE 427403E}015 $ 3,100.00
2933 URBAN AVENUE 4274030013 ; $ 3,100.00
2937 URBAN AVENUE 4274430012 $ 3,100.00
2943 URBAN AVENUE 4274030011 $ 3,900.00
2940 URBAN AVENUE 42740320013. 0.00 -___.
$ 3,72
2934 URBAN AVENUE 4274032007 _
$ 3,720.OQ
2930 URBAN AVENUE .4274032006 $ 3,100.00
2926 URBAN AVENUE 4274032005 $ 3,100.00
2914 URBAN AVENUE
_- 4274032003
._.
..
.. $ 3,900.00
2902 URBAN AVENUE
--- .__._.___-
_
_
427403200/
$ 4,242.04
TOTAL ASSESSMENT _. __ -
$ 39,582.04
iN WITNESS WHEREOF, I have hereunto set my hand and affixed my seal this
12 day of November, 2Q08.
--~ _ .
144aria M. Stewart
City Clerk
Reference Resolution No.
10364(CCS).