SR-112508-8BCity Council Meeting: November 25, 2008
Agenda Item:
To: Mayor and City Council
Chairperson and Redevelopment Agency Members
From: .Carol Swindell, Director of Finance
Subject: Adoption of FY2008-09 Budget, Personnel Changes, a Resolution
Establishing Various New Classifications and Salary Rates, and a
Resolution Adopting a new Fee Schedule
Recommended Action
Staff recommends that City Council and the Redevelopment Agency:
1: Approve FY2008-09 budget changes as shown in Attachment A
Staff recommends that City Council:
1. Adopt a resolution revising salaries for various positions in Attachment B; and
2. Approve personnel changes in Attachment C; and
3. Approve a resolution of the City of Santa Monica affirming various permit fees
and user fees and creating new fees in Planning and Community Development in
Attachment D1.
Executive Summary
Since the adoption of the FY2008-09 Budget in June, some budget adjustments are
necessary in both revenues and expenditures. Included in these changes are additional
revenues and associated appropriations stemming from a recent fee study conducted
by the Planning and Community Development Department in conjunction with the
Finance Department. These amendments also include the transition of the Utility Billing
function from Public Works to the Finance Department. Additional changes include
increased revenues for tax increment receipts in the four redevelopment funds and
adjustments in grant funding from agencies including the National Park Service, Los
Angeles County, the California State Library, and the Los Angeles County Metropolitan
Transit Authority (MTA). Other budget appropriations include: reappropriation of
Council Contingency funds carried over from last year, appropriation for Community and
Cultural Services project funds .scheduled for completion in FY2007-08, an
appropriation for regional dispatch services provided by LAFD, and a one-time
1
reimbursement for contamination mitigation at 415 PCH. Total net appropriations equal
$4.5 million with General Fund appropriations of $3.1 million.
This report also requests approval of personnel salary revisions based on classification
and compensation studies.
Discussion
Background
On June 17, 2008, the City Council adopted the FY2008-09 budget. Subsequent to that
time, additional information has become available that requires adjustments to the
adopted budget.
Revenue Increases: $8,772,203
General Fund revenues were adjusted upward by $753,680 due to increased revenues
of $453,000 from the revised fee structure for Planning and Community Development
(see Attachment D1) and to reflect reimbursements of $300,680 for Utility Billing
services that will now be provided by the Finance Department (General Fund).
The Special Revenue Fund was adjusted by $15,000 to reflect projected increased
revenues for the Commemoration and Tribute Program.
Adjustments made to the Redevelopment Funds (Low/ Moderate Income Housing,
Downtown, Earthquake Recovery and Ocean Park) totaled $7,737;000 to reflect the
latest assessed property value information received from Los Angeles County.
Adjustments due to grant receipts include:
• $100,000 from the National Park Service for Preserve America, a cultural
mapping project
• $12,842 from Los Angeles County for Meal on Wheels
• $73,655 from the California State Library for various programs, including
digitalization of local newspapers
2
• $145,590 from. the State for Citizens' Option for Public Safety (COPS)
Water Fund revenues were reduced by $170,105 to reflect the transfer of Utility Billing
services to the Finance Department and Big Blue Bus revenues were increased
$58,551 to reflect adjustments for funding from MTA and Proposition C.
Expenditure Increases: $13,306,168
Grant Expenditures: The following grants require adjustments to the adopted FY2008-
09 budget are to properly reflect additional grant projects or grant adjustments:
• $100,000 for the Preserve America grants
• $1,565,484 in Proposition A grants (MTA)
• $79,200 in Proposition C grants
• $73,655 in California State Library grants
• $12,842 in Meals on Wheels grants
Special Restricted Funds: Based on ending fund balances at the end of FY2007-08,
additional appropriations can be made to projects in FY2008-09:
• $657,155 to appropriate additional available housing funds (TORCH)
• $3,934,712 appropriated in the Low/Moderate Income Housing Fund
• $2,658,000 appropriated in the Earthquake Recovery. Redevelopment Fund for
additional pass-throughs
FY2007-08 Reappropriations and Other Adjustments: Projects not complete at the end
of the year and carryover Council Contingency funds require appropriations from
available fund balance at the end of FY2007-08.
3
• Council Contingency - $107,860
• Community & Cultural Services appropriations of $139,234 carried over from the
prior year for the Homeless Management Information System and the Anti-
Panhandling Campaign
• An appropriation of $250,000 for LAFD Regional Dispatch payment carried over
from the prior year
An appropriation of $1,670,545 is included to reimburse the 415 PCH capital
improvement- project to .reimburse mitigation of hazardous materials and soil
contamination
Personnel Changes
Included as Attachment B is a resolution revising and establishing salaries for various
positions. These salary changes are based on salary surveys of similar positions in
comparable factors, taking into account internal alignment factors and maintaining at
least a 10% differential between a management or supervisory position and the salary
of the highest paid subordinate position. Attachment C is a list of position and
classification changes which have been reviewed and approved by the City Manager,
Human Resources Director and Personnel Board.
Actions which result in increases to individual General Fund department budgets
totaling $161;624 will be transferred from funds already appropriated in the FY2008-09
Non-Departmental budget. Increases in other funds budget will be absorbed at this time
and re-evaluated at mid-year for additional funding, if needed.
Planning and Community Development Fee Study
A fee study was conducted to ascertain the current level of costs being recaptured in
Building and Safety, Planning, and Transportation Management., This fee study
assessed anew structure that is designed to provide increased service to the
Community and included an additional four personnel in the Building and Safety
Division and one Environmental Planner in the City .Planning/Development Review
Division in the Planning and Community Development Department to attain this
4
objective. Staff is cognizant of the uncertainties presented by the current economic
environment, however, and will be vigilant to ensure that the proposed positions are
phased in only when the revenue impacts of the new fee schedule are recognized and
validated. The new fee structure is estimated to increase revenues by $453,000 in the
remainder of the first year, or $1.1 million on an annual basis, while the cost of the new
positions is estimated at $247,348 for the last six months of this fiscal year, or $494,686
per annum. The new-fees will result in full cost recovery with the exception of certain
fees which Council desires to be subsidized at levels below full cost absorption, i.e.
landmark, solar, seismic retrofit and single trade permits in residential.
The Building and Safety Division currently recovers approximately 83 percent of its
costs and the proposed fee structure will increase fee revenues by $220,000 in the
remainder of the current fiscal year. The Division has shown measured success in
reducing wait times, streamlining plan check turnaround and improving response to next
day inspection requests. Additional fees are requested to further improve efficiency,
timelines and quality in the Building Permit Review and Inspection process. These fees
will fund the following:
1. Two additional Building Inspectors will provide the capacity necessary to perform
next-day inspections.
2. Two Permit Specialists will provide administrative support and greater customer
service in order to reduce. wait time at the counter and manage all of the building
records.
3. Implementation of the long awaited "paperless plan review system" (electronic
submittal of documents). This will reduce plan check review time, reduce
customer trips to City Hall, and better manage the distribution and coordination of
plans in the Building Division, in addition to reducing the amount of paper
required to provide review by all Departments.
The Planning and Community Development has conducted extensive outreach to
stakeholders, including contractors, engineers, architects, and the Santa Monica.
Chamber of Commerce. Support for the proposed increased service levels has been
5
considerable and stakeholders have therefore, expressed an acceptance of the
associated fees in exchange for the commitment of improved service.
The Planning Division anticipates an increase in revenues of $100,000 in the remaining
months of the fiscal year after increasing cost recovery from the current level of
approximately 78 percent. In an effort to improve service levels and provide higher
quality coordination for the EIR process, the Planning fee structure includes the addition
of an Environmental Planner. This position will address the long turnaround times for
environmental analysis and will further afford the Division the ability to conduct certain
types of .environmental analysis internally, such as Class 32 studies .and Negative
Declarations.
Finally, the fee study found that Transportation Management fees are recovering only
77 percent of costs, and the proposed fee structure will increase revenues in this
Division by $133,000 in the first year with no increase in staffing.
Attachment D1 contains the new Master Fee Schedule.
Budget/Financial Impact
The requested FY2008-09 budget actions will amend the adopted budget for various
City funds as shown below:
6
ADOPTED/
REVISED TOTAL REVISED.
FUND BUDGET ADJUSTMENTS BUDGET
Revenues
General $250,154,572 $753,680 $250,908,252
Special Revenue Source 4,718,214 15,000 4,733,214
Redevelopment (All) 65,774,000 7,737,000 73,511,000
Misc. Grants 17,453,977 232,487 17,686,464
COPS .10,000 145,590 155,590
Water 16,591,010 (170,105) 16,420,905
Big Blue Bus 106,252,347 58,551 106,310,898
AIL Other Funds 138,746,774 - 138,746,774
Total Revenues $599,700,894 8,772,203 $608,473,097
Expenditures
General $253,230,302 $3,114,735 $256,345,037
Special Revenue Source 1,047,655 1,181,783 2,229,438
Beach 6,737,009 24,572 6,761,581
TORCA 379,896 657,155 1,037,051
Redevelopment (AII) 80,024,374 6,592,712 86,617,086
Misc. Grants 10,154,101 1,877,171 12,031,272
Water 18,449,860 (170,105) 18,279,755
Civic Auditorium 3,674;098 78,145 3,752,243
Big Blue Bus 91,368,423 (50,000) 91,318,423
All Other Funds 108,737,503 - 108,737,503
Total Appropriations $573,803,221 $13,306,168 $587,109,389
Prepared by:
Chuck McBride,. Assistant Director of Finance
Approved:
/og,.Carol Swinde I
Director of Finance
Forwarded to Council:
~cG~
amont Ewell
City Manager
Attachments:
A: Proposed FY2008-09 Revenue, Appropriations and Balance Sheet Changes
B: Resolution Revising and Establishing Salaries for Various Positions
7
C: Position and Classification Changes
D1: Master Fee Resolution
D2: Master Listing of Current Fees vs. Proposed
8
PROPOSED FY2008-09
REVENUE, APPROPRIATION AND BALANCE SHEET CHANGES
I. REVENUE ADJUSTMENTS
Fund Degartment/Division Amount
General (01)
General(01)
General (01)
General (01)
Total General(01)
Planning and Community
DevelopmenUCity Planning
Planning and Community
DevelopmenUBuilding and Safety
Planning and Community
Development/Transportation
Management
ATTACHMENT A
Reason
$100,000 To reflect estimates of additional revenues
from Planning Division fee revisions.
$220,000 To reflect additional revenues from Building
and Safety Division fee revisions.
$133,000 To reflect estimates of additional revenues
from Transportation Management Division
fee revisions.
Finance/Revenue $300,680 To reflect reimbursements from Water, Solid
Waste Management and Wastewater funds
for utility billing services effective January
2009.
$753,680
Special Revenue Community and Cultural
Source (04) Services/Open Space
Management
Low/ Moderate Income Housing & Economic
Housing Redevelopment DevelopmenUHousing
(15)
Downtown Project Area Housing & Economic
(16) DevelopmenUAdministrationand
Redevelopment
Earthquake Recovery Housing & Economic
Project Area (17) DevelopmenU Administration and
Redevelopment
Ocean.Park Project Area Housing & Economic
(18) DevelopmenUAdministrationand
Redevelopment
Total Redevelopment
funds (15-18)
Miscellaneous Grants
(20)
Miscellaneous Grants
(20)
Miscellaneous Grants
(20)
$~ To reflect projected funds for the
Commemorations and Tribute.
$1,547,000 To increase tax increment revenue from
Downtown Redevelopment (+$gg,600),
Earthquake Redevelopment (+$1,443,800)
and Ocean Park Redevelopment (+$14,600)
project areas. Adjustments are based on the
latest assessed value information from Los
Angeles County.
$353,150 To increase tax increment revenue based on
the latest assessed value information from
Los Angeles County.
$5,777,200 To increase taxincrement revenue based on
the latest assessed value information from
Los Angeles County.
$59,650 To increase tax increment revenue based on
the latest assessed value information from
Los Angeles County.
$7.737.000
Police/Office of Admin Services $45,990 To reflect a Homeland Security grant for
counter terrorism training.
Community and Cultural $100,000 To reflect Preserve America grant from the
Services/Open Space National. Park Service for a cultural mapping
Management project to be located at the Annenberg
Community Beach Club.
Community and Cultural - $12,842 To reflect an increase in grant funds from Los
Services/Human Services Angeles County for Meals on Wheels
program.
PROPOSED FY2008-09
REVENUE, APPROPRIATION AND BALANCE SHEET CHANGES
Fund
Miscellaneous Grants
(20)
Total Miscellaneous.
.Grants (20)
Citizens' Option for
Public Safety (22)
Water (25)
Big Blue Bus (41)
Total All Funds:.
ATTACHMENT A
Department/Division Amount Reason
Library/ Admin and Facilities $73,655 To reflect grant awards from the California
State Library for Digitalization of local news
paper ($50,000), SMPL & Boomers Act Your
- Age ($19,974) and Public Library Staff
Education Program grants ($3,681).
~2 -4 7
$745,590 To reflect the approved State budget for
COPS funding. -
($170,105) To reflect a revenue reduction from Solid
Waste and Wastewater funds due to transfer
of utility billing services to General Fund
(Finance) effective January 2009.
$58,551 To reflect the fnal funding marks approved
by MTA for TDA Sales Taz-Operating
(+$1,032,745) and Prop CTwo-year Lag (-
$974,194).
Police/ Office of Admin Services
Public Works/ Water
Big Blue Bus/ Transit Programs
$8,772,203
II. APPROPRIATION ADJUSTMENTS
General (01) City Council
$107,860 To reflect an appropriation of unspent
contingency funds from FY2007-08.
General (01) Information $5,000 To reflect an increased appropriation for the
Systems/Administration Chief Information Offcers Public Technology
- Inc. membership, which was previously
budgeted in the City Manager's Office
budget.
General (01) Finance/Administration $47,826 To add 1.0 FTE Internal Audit Manager
position and delete 1.0 FTE Internal Auditor
position. ,
General (01) Finance/ Revenue $300,680 To transfer the utility billing function from the
Public Works Department to the Finance
Department effective January 2009, including
4.0 FTE positions of $182,078 and supplies
and expenses of $118,602.
General (01) City Attorney/ Attorney $56,808 To add 0.5 FTE Paralegal positions.
General (01) Fire/ Support Services $250,000 To appropriate funds for LAFD Regional
Dispatch payment from the prior.
General (01) Community Maintenance/ - $5,195 To reflect equity adjustments for various
Maintenance Management positions.
General (Ot) Community Maintenance/ $14,073 To reflect equity adjustments for various
Community Facilities Operations positions.
PROPOSED FY2008-09
REVENUE, APPROPRIATION AND BALANCE SHEET CHANGES
Fund
General(01)
General (01)
General (01)
General (01)
General (01)
General (01)
ATTACHMENT A
Deoartment/Division Amount Reason
Planning and Community $79,494 To reflect the addition of 1.0 FTE
DevelopmenUCity Planning Environmental Plannenposition ($73,278)
and supplies and expenses ($6,216) resulting
from the department's fee revisions.
Planning and Community $1,500 To reflect equity adjustments for various
DevelopmenUBuilding and Safety positions.
Planning and Community $189,258 To reflect the addition of 2.0 FTE
DevelopmenUBuilding and Safety Combination Building Inspectors positions
and 2:0 FTE Permit Specialist positions
($174,070) and supplies and expenses
($15,188) resulting from the department's fee
revisions.
Community and Cultural $166,456 To reflect additional Meals on Wheels grant
Services/Human Services funds ($12,842), appropriation of funds to the
Homeless Management Information System
Project ($119,234) and Anti-Panhandling
campaign ($20,000) due to contract delays,
and equity adjustments for various positions
($14,380).
Community and Cultural
Services/Open Space
Management
Community and Cultural
Services/Cultural Affairs
General (01) Community and Cultural
Services/Capital
ImprovemenUPMP-Virginia Ave
Park Supplemental
General (01) Library/Information Management
General (01) Non-Departmental/Interfund
Transactions
General (01) Non-Departmental/Interfund
Transactions
General (01) General Government Capital
ImprovemenUSpace Needs
Analysis
General (01) Recreation and Cultural Capital
ImprovemenU415 PCH
$8,264 To reflect an appropriation of funds for park
brochure materials.
$35,000 To reflect an appropriation of funds from
developer agreement to support cultural arts
programs.
$25,000 To reflect an appropriation of funds from
developer agreement to support
improvements at Virginia Avenue Park Teen
Center.
$21,842 To reflect equity adjustments for various
positions
($161,624) To transfer funds to various departments for
equity adjustments.
$71,558 To adjust the reimbursements from the
Miscellaneous Grants Fund for the Meals on
Wheels Program (-$12,842) and various
Propositions A (-$34,200) and C (+$118,600)
projects.
$220,000 To reflect an appropriation of funds for the
Space Needs Analysis capital improvement
project.
$1,670,545 To reflect an appropriation of funds for the
415 PCH hazardous materials mitigation
capital improvement project.
Total General (01 ): $3,114,735
PROPOSED FY2008-09
REVENUE, APPROPRIATION AND BALANCE SHEET CHANGES
ATTACHMENT A
Fund DeoartmenUDivision Amount Reason
Special Revenue Source Community and Cultural $20,000 To appropriate funds for Tribute and
(04) ServiceslOpen Space Commemorate Program.
Management
Special Revenue Source Community and Economic $1,161,783 To appropriate available Housing Trust funds
(04) Development Capital for housing projects.
ImprovemenU Low/Mod Income
Housing
Total Special Revenue Source (04): $1,181,783
Beach Fund (11) Community and Cultural 24 72 To reflect an appropriation of funds for beach
Services/Open Space encroachment appraisals and beach signage.
Management
TORCA (14) Community and Economic $~1.@. To appropriate available TORCA funds for
Development Capital affordable housing projects.
ImprovemenUTORCAAffordable
Housing Trust Fund
Low/Moderate Income Community and Economic $3,934,712 To appropriate available FY2007-OS
Housing Redevelopment Development Capital ($2,387,712) and FY2008-09 ($1,547,000)
(15) ImprovemenU Low/Mod Income funds for low and moderate income housing
Housing projects.
Earthquake Recovery Non Departmental/ All Other $2,658,000 To increase pass-through payments to other
Redevelopment (17) Transactions agencies due to additional Tax Increment
revenues.
Total Redevelopment F unds (15-18): $6,592,712
Miscellaneous Grants Community and Cultural $100,000 To reflect an appropriation of the Preserve
(20) Services/Open Space America grant from the National Park Service
Management for a cultural mapping project to be located at
the Annenberg Community Beach Club.
Miscellaneous Grants Planning and Community .$10,000 To appropriate Prop C funds for bicycle
(20) DevelopmenUTransportation maps. -
Management
Miscellaneous Grants Police/Office of Admin Services $45,990 To appropriate Homeland Security grant
(20) funds for counter terrorism training costs.
Miscellaneous Grants Housing and Economic $35,000 To appropriate Prop C funds for bike valet
(20) DevelopmenUEconomic services
Development
Miscellaneous Grants Library/Admin and Facilities $73,655 To appropriate funds for Digitalization of local
(20) news paper grant ($50,000), SMPL &
Boomers Act YourAge grant ($19,974) and
PLSEP Grants ($3,681).
Miscellaneous Grants Non-Departmental/ Interfund ($21.,558) To increase reimbursements to the General
(20) Transactions Fund for the Meals on Wheels Grant
(+$12,842) and various Propositions A (-
$68,600) and C (+$34,200) projects.
PROPOSED FY2008-09
REVENUE, APPROPRIATION AND BALANCE SHEET CHANGES
Fund DeoartmenUDivision
Miscellaneous Grants Big Blue Bus Capital
(20) Improvements/Transit Information
Kiosks
Miscellaneous Grants Big Blue Bus Capital
(20) Improvements/ Expo Commuter
Bike Path
Miscellaneous Grants Big Blue Bus Capital
(20) Improvements/ Cutaway Bus (Tide
Shuttle)
Miscellaneous Grants Big Blue Bus Capital
(20) Improvements/ Bus Stop and
Shelter Improvement
Total Miscellaneous Grants (20)
ATTACHMENT A
Amount Reason
$13,361 To reflect MTA's revised project budget
$723 To reflect MTA's revised project budget
$120,000 To appropriate Prop A funds for replacement
of Tide Shuttle buses
$1,500,000 To appropriate Prop A funds for bus stop and
bus shelter improvement
$1,877,171
Water (25) Public Works/ Water ($300,680) To transfer the utility billing function from the
Public Works Department to the Finance
Department effective January 2009, including
4.0 FTE positions of $182,078 and supplies
and expenses of $118,602.
Water (25) Public Works! Water $130,575 To reflect Water fund's share of utility billing
services provided by the Finance Department
effective January 2009.
Total Water (25): ($170,105)
Civic Auditorium Fund Community and Cultural $33,242 To reflect an appropriation of funds for the
(32) Services/Civic Auditorium Civic Auditorium 50th Anniversary
celebration.
Civic Auditorium Fund Community and Cultural ($46,079) To reflect an appropriation decrease in
(32) Services/Civic Auditorium supplies and. expenses to support position
changes as shown below.
Civic Auditorium Fund Community and Cultural $46,079 To add 1.0 FTE Senior Administrative
(32) Services/Civic Auditorium Analyst and 1.0 FTE Staff Assistant III
positions and delete 1.0 FTE Business
Assistant and 1.0 FTE Staff Assistant II
positions.
Civic Auditorium Fund Community and Cultural $44,903 To reflect equity adjustments for various
(32) Services/Civic Auditorium positions
$78.145
PROPOSED FY2008-09
REVENUE, APPROPRIATION AND BALANCE SHEET CHANGES
Fund
Big Blue Bus (41)
Tofal All Funds:
DepartmenUDivision Amount
Non-departmental! Interfund
Transactions
III. BALANCE SHEET CHANGES
General (01) Balance Sheet Transfer- in
Special Revenue Source Balance Sheet Transfer- in
(04)
ATTACHMENT A
Reason
($50,000) To reflect a reimbursement from Prop A
funds for project administration activities.
$13,306,168
$5,949,843 To release Other Purposes designation for
Space Needs Study ($220,000), 415 PCH
hazardous material mitigation ($1,670,545),
Carob Tree Study ($395,000), payment for
prior year's LAFD dispatch services
($250,000), balancing FY2008-09
expenditures ($3,306,438) and rollover of
council contingency year-end savings
($107,860).
$60,000 To release the Lantana East Art designation
for cultural art programs.
ATTACHMENT C
POSITION AND CLASSIFICATION CHANGES
Department Division Delete Add
City Attorney City Attorney 1.0 FTE permanent 1.0 FTE permanent
Investigator-City Investigator-Criminal
Attorney's Office Division
City Attorney City Attorney .5 FTE permanent 1.0 FTE permanent
Paralegal Paralegal
Finance Administration 1.0 FTE permanent 1.0 FTE permanent
and Budget Principal Budget Analyst Principal Budget Analyst
-Investments
Finance .Administration 1.0 FTE permanent
and Budget Internal Auditor
Finance Internal Audit 1.0 FTE permanent
Internal Audit Manager
.Finance Revenue 1.0 FTE permanent
Utilities Billing Supervisor
Finance Revenue 3.0 FTE permanent
Utilities Billing Specialist
Human Resources Employment 1.0 FTE permanent
Services Employment Services
Manager
Human Resources Organizational 1.0 FTE permanent
Development and Organizational
Employment Development and
Services Employment Services
Manager
ATTACHMENT C
Department
Human Resources
Human Resources
Human Resources
POSITION AND CLASSIFICATION CHANGES
Division Delete Add
Organizational
Development and
Employee
Benefits
Organizational
Development and
Employee
Benefits
Organizational
Development and
Employee
Benefits
Human Resources Benefits and
Compensation
Human Resources Benefits and
Compensation
Human Resources Benefits and
Compensation
Community
Maintenance
Beach House
Maintenance
Community
Maintenance
Beach House
Maintenance
1.0 FTE permanent
Organizational
Development/Employee
Benefits Manager
2.0 FTE permanent
Employee Benefits
Technician
1.0 FTE permanent
Human Resources
Assistant
1.5 FTE permanent
Maintenance Crew
Leader
Community Community 1.0 FTE permanent
Maintenance Facilities Facilities Operations
Operations Superintendent
1.0 FTE permanent
Benefits and
Compensation Manager
2.0 FTE permanent
Employee Benefits
Technician
1.0 FTE permanent
Human Resources
Assistant
1.5 FTE permanent
Aquatics Maintenance
Worker
1.0 FTE permanent
Custodial Services
Superintendent
ATTACHMENT C
Department
Planning and
Community
Development
Planning and
Community
Development
Planning and
Community
Development
Community and
Cultura(Services
Community and
Cultural Services
Community and
Cultural Services
Community and
Cultural Services
Community and
Cultural Services
Community and
Cultural Services
Community and
Cultural Services
POSITION AND CLASSIFICATION CHANGES
Division Delete Add
City Planning
Building and
Safety
Building and
Safety
Open Space
Management
Community
Programs
Civic Auditorium
Civic Auditorium
Human Services
Human Services
Human Services
1.0 FTE permanent
Visitor Services
Coordinator
1.0 FTE permanent
Beach Recreation
Supervisor
1.0 FTE permanent
Business Assistant
1.0 FTE permanent
Staff Assistant I I
1.0 FTE permanent
Principal Community
Services Supervisor -
Youth and Family
Services
.75 FTE permanent
Community Program
Specialist
1.0 FTE permanent
Environmental Planner
2.0 FTE permanent
Building and Safety
Permit Specialist I/II
2.0 FTE permanent
Combination Building
Inspector I/II/III
1.0 FTE permanent
Guest Services
Coordinator
1.0 FTE permanent
Beach Program
Development Supervisor
1.0 FTE permanent
Senior Administrative
Analyst
1.0 FTE permanent Staff
Assistant III
1.0 FTE permanent
Principal Community
Services Supervisor
1.OFTE permanent
Community Services
Program Coordinator
ATTACHMENT C
POSITION AND CLASSIFICATION CHANGES
Department
Library
Division
Information
Management
Delete
1.0 FTE permanent
Business Assistant -
Library
Add
1.0 FTE permanent
Librarian II
Library Information
Management
Library Public and
Branch Services
Public Works Water
Public Works Water
1.0 FTE permanent
Circulation Assistant
1.0 FTE permanent
Librarian III
1.0 FTE permanent
Utilities Billing
Supervisor
3.0 FTE permanent
Utilities Billing
Specialist
1.0 FTE permanent
Circulation Supervisor
1.0 FTE permanent
Librarian III -Youth
Services
.ATTACHMENT D2
Current Fees vs. Proposed
Issuance Fee-Appeals and Approvals 52.54 included w/B & S
non-specified Appeals
105.08 (see page 4)
special approvals
Issuance Fee-Engineering Reports 105.08 included w/B & S Eng
Report (see page 4)
Issuance Fee-Misc. Repl Inspct card
Single Trade -Residential Only (50% Subsidized by Council) 17.16 14.00
All Others 33.09 27.00
Issuance Fee-Change of Record
Single Trade -Residential Only (50% Subsidized by Council) 17.16 14.00
All Others 33.09 27.00
Issuance Fee Permit-New and Renewal
Single Trade-pools & spas 0.00
included w/Building
Single Trade-all others 26 81 Inspection
- Combination 52.54 (see page 3)
After Hours 105.08
Issuance Fee-Plan Plan Check
Demo and Over the Counter 105.08 109.00
B & S Only 210.16 included w/B & S
Formal Plan Check 367.78 Formal Plan Check
per plan (see page 2)
Issuance Fee-Planning Applications
w/o preliminary review - 52.54 109.00
w/preliminary review 52.54 109.00
Plan Check-Preliminary
per hour- 2 hour minimum
First two hours 263.78 420.00
Each additional hour 131.89 137.00
Plan Check-Over the Counter
Buillding & Safety 197.30 315.00
Each review over two 65.41 137.00
Formal Plan Check-1 & 2 Family Dwellings
flat fee 367.78 382.00
per square foot 0.82 0.85
Formal Plan Check-Apts/Condos/Hotels w/attached parking
flat fee 367.78 - 382.00
per square foot 0.62 0.73
Additional 5% for 4 stories or more 5%
Formal Plan Check-Commercial/Industrial w/attached parking
flat fee 367.78 ~ 382.00
1st 10,000 sf 0.92 0.96
Over 10,000 sf 0.26 0.27
Additional 5% for 4 stories or more 5%
Page 1 of 7
Current Fees vs. Proposed
ATTACHMENT D2
Formal Plan Check-Commercialllndustrial w/attached parking (shell only)
flat fee 367.78 382.00
1st 10,000 sf - 0.62 0.65
Over 10,000 sf 0.18
Additional 5% for 4 stories or more 5%
Formal Plan Check-Commercial Garage Structures -stand alone structures
flatfee 367.78 382.00
per square foot 0.59 0.62
Additional 5% for 4 stories or more 5%
Formal Plan Check-Res. Remodel & Addition
flat fee 367.78 382.00
per square foot 0.99 1.03
Formal Plan Check-Tenant Imp.
flat fee 367.78 382.00
1st 10,000 sf 0.39 0.41
Over 10,000 sf 0.33 0.34
Interior Demolition
flat fee 367.78 382.00
1st 10,000 sf 0.07 ~ 0.07
Over 10,000 sf 0.05 0.05
Formal Plan Check-Construction Means/Methods Plan. 263.78 739.00
Formal Plan Check-MechlElec/Plumbing per hour 331.33 441.00
Each additional 54.69 223.00
OTC Mech/Elec/Plumbing (2 hr min.) - 110.44 223.00
Each additional 54.69 114.00
Plan Checks
Plan Revisions/Deferrred Submittals 367.78 739.00
New Application on Expired Plan Checks 367.78 739.00
.Excess Plan Check 54.69 192.00
Minimum Fee
Formal Plan Check (3 reviews) 263.78 739.00
Each additional 131.89 137.00
Building Inspection-New residential
flat fee 52.54 109.00
One & two family per sf 1.10 1.12
Apts/Condos/hotels 0.90 0.92
Building Inspection-New commercial/industrial
flat fee 52.54 109.00
1st 10,000 sf 1.10 1.12
Over 10,000 sf 0.54 0.55
Additional 5% for 4 stories or more 5%
Building Inspection-New commercial/industrial (shell only)
flat fee 52.54 109.00
per sf 0.70
1st 10,000 sf - 0.77
Over 10,000 sf 0.38
Additional 5% for 4 stories or more 5%
Page 2 of 7
Current Fees vs. Proposed
ATTACHMENT D2
Building Inspection-Commercial Garage Structures -stand alone structure 0.69 0.70
flat fee 109.00
Additional 5% for 4 stories or more 5%
Building Inspection-Resident Remodel & Addition
flat fee 52.54 109.00
per sf - 1.07 1.08
Building Inspection-Tenant Improvement
flat fee
~ 52.54 109.00
1st 1-0,000 sf 0.31 0.32
Over 10,000 sf 0.25 0.25
Building Inspection-Interior Demolition
flat fee 109.00
1st 10,000 sf 0.05 0.06
Over 10,000 sf ~ 0.04 ~ 0.04
Building Inspection-Miscellaneous
Single Trade (Subsidized by Council) - (3 max) 123.31 180.00
Excess Inspections &Reinspections (per hour) - (Subsidized by Council) 41.82 55.00
Single Trade-All Others (3 max) 123.31 359.00
Excess Inspections &Reinspections (per hour) - (Single Trade -all others) 41.82 ~ 111.00
Combination Trade 329.18 442.00
Excess )nspections &Reinspections (per hour) - (Combination) 61.15 167.00
After hours (2 hour minimum for Combination Inspector) 328.12 334.00
Permit Renewals
No Inspection 100% of Permit Fees
Rough Inspection 50% of Permit Fees
Final Inspection 20% of Permit Fees
Residential Building Record 157.62 219.00
Building Records Surcharge
Maintenance of Permit & Plan Documents 10% on Permit Fees 13% on Permit Fees
Full cost @ Permit
Bonded Copies of Approved Plan 157.62 Specialist hrly rate
(plus outside costs)
Temporary Certificate of Occupancy 359.00
Issuance Fee 54.48
Plan Check Evaluation 131.89
Inspection Evaluation 164.06
Eng Report - Geotechnical Services
Addendum to original Soils Report 1,278.13 776.50
As Built Compaction Report 958.60 $1,192.00
Fault Trench ~ 3,194.26 $3,719.00
Shoring Report 639.07 $831.00
Commercial /Mixed Use / Apts over 4 stories including subterreanean garage 1,916.13 $2,274.00
All Other - 1,278.13 $1,553.00
Page 3 of 7
Current Fees vs. Proposed
ATTACHMENT D2
Eng Report-Seismic Retroft.Report Review (if report submitted alone) 105.08 109.00
Erig Report-Alt Methods of Construction
Premanufactured 710.91 794.00
Field Constructed 1,369.27 1,478.00
Eng Report-Energy Compliance 262.70 274.00
Sound Attenuation 262.70 274.00
Building & Safety Appeals 1,316.73 1,478.00
Building & Safety Approvals
Alt Materials of Construction
Premanufactured Products 710.91 794.00
Field Constructed 1,369.27 1,478.00
Approved Fabricator License - 434.26 276.00
Special Inspector License 434.26 276.00
Accessibility Hardship Exemption 52.54 246.00
Approved Testing Agency 434.26 442.00
Building & Safety Extension of Time
Extention to Start Construction ~ 184.43 246.00
Extention to Complete Construction 216.60 276.00
Building & Safety Modifcation Request
No Admin Hearing-Staff Approval 316.32 794.00
Admin Hearing -Building Officer 710.91 1,478.00
Tenant Protection During Consgtruction
per inspection 95.43 97.00
Proactive Monitoring of Commercial Uses
initial inspection - 631.56 648.00
follow up inspection 378.51 389.00
Noise Ordinance-After Hours 95.43 495.00
Work without a permit investigation 100% of building fee
No plans required 253.05 259.00
SFR major-plans required 632.63 648.00
Other major-plans required 885.69 907.00
Building & Safety Hourly Rate
Code Compliance Officer I,II 126.53 ~ 130.00
Combination Building Inspector 1,11,111 164.06 167.00
Permit Specialist-Building and Safety I,II - 105.08 109.00
Plans Examiner 1,11,111 110.44 114.00
Senior Plan Check Engineer 131.89 137.00
Page 4 of 7
Current Fees vs. Proposed
Adjustment
Administrative Approval
Alcohol Determination
Alcohol Exemption
Planning Permit Appeal
Architectural Review
Architectural Review-Signs or Landscaping
Architectural Review-Staff Approval-All Others
Architectural Review-StaffApproval-STP
Planning Business License Review:
Home Occupation
All Others
Certificate of Appropriatness
Certificate of Compliance
Certificate of Economic Hardship
Conditional Use Permit
Deed Restriction
Design Compatibility Permit
Development Review
FenceNVall/Hedge Height-Mod-Admin
Fence/Wall/Hedge Height-Mod-Discretionary
Planning Final Map
General Plan Amendment
Historic District Designation
Landmark Designation
Planning Lot Line Adjustment
Minor Outdoor Dining Permit
Multiple Applications
Occupancy Permit
Performance Standard Permit
Permit Extension-Administrative
Project in Coastal Zone
Reduced Parking Permit
Sign Adjustment
Structure of Merit
Temporary Use Permit
Planning Tentative Map
Text Amendment/ZOne Change
Use Permit Application -
Use Permit Application-Antenna
Variance Application (including Noise Variances)
Waiver of Parcel Map
Yard Modifcation
Zoning Compliance Letter
Development Agreement -
perhour
(charged against an intial deposit of $10,000)
Environmental-Class 32 Categorical Exemption
Environmental-Negative Declaration
Environmental-Initial Study/Mitigation Negative Declaration
Environmental Impact Report Review
ATTACHMENT D2
2,290.34 2,376.00
3,602.79 3,550.00
900.70 1,000.00
1,351.05 ~ 1,500.00
368.86 368.86
1,351.05 1,400.00
900.70 900.00
225.17 250.00
waived waived
32.17 32.17
263.78 ~ 274.00
waived waived
967 .18 959 .00
4,285 .87 4,250 .00
9,925 .89. 9,800 .00
351 .70 365 .00
9,006 .97 8,900 .00
9,925. 89 11,800 .00
107. 23 107 .23
214. 45 _ 214 .45
676. 59 700 .00
9,457. 32 9,400 .00
1,015. 43 1,015 .43
699. 11 699 .11
675. 52 700 .00
225. 17 225 .17
1,351. 05 1,400 .00
1,585. 87 1,645 .00
1,351. 05 1,400. 00
225. 17 250. 00
225. 17 250. 00
2,932. 63 2,900. 00
900. 70 900. 00
699. 11 750. 00
900. 70 914. 00
2,702. 09 2,800. 00
8,556. 62 8,800. 00
2,932. 63 3,000. 00
2,932. 63 3,475. 00
2,932. 63 3,000. 00
1,801. 39 1,850. 00
2,932. 63 3,000. 00
792. 40 822. 00
225.17 227.00
None 12,581.00
7,009.00 19,871.00
7,009.00 10,000.00
or 25% of consultant contract (whichever
10,000.00 10,000.00
or 25%.of consultant contract (whichever
Page 5 of 7
Current Fees vs. Proposed
Planning Plan Check:
per plan (first three reviews)
per hour after f rst three
per hour-plan revisions,restamping plans, and permit renewals
per hour-plan checks not otherwise classified
Planning Final Inspection:
Administrative and ARB
Discretionary Permits -
Sign Permit
Sign Permit (STP)
ATTACHMENT D2
749.00 811.00
210.00 200.00
210.00 200.00
210.00 200.00
450.35 450.00
900.70 900.00
112.59 120.00
56.83 60.00
Page 6 of 7
Current Fees vs. Proposed
ATTACHMENT D2
Traffic Studies
Simple (flat fee) 165.00 186.00
Complex, per hour 165.00 224.00
Very Complex, per hour 165.00 261.00
Appeals/Approvals/.Modifications 11% of Traffic Study Greater of 11% of
charge Traffic Study charge or
$522.
Traffic Control Plan review
First two reviews, per page 0:00 268.00
Third and subsequent review, per page _ 0.00 179.00
Over the Counter Plan check
Standard (two reviews maximum) 190.26 198.00
Each review after second 63.07 79.00
Standard/Complex Plan Check -Parking and Circulation
0 to 2 spaces 385.00 410.00
3 to 20 spaces 615.00 633.00
21 - 40 spaces 920.00 968.00
41 to 100 spaces - 1,230.00 1,266.00
Each additional space over $100 305.00 335.00
Miscellaneous-each hour/fraction thereof
Plan checks notothervvise classified 159.24 198.00
Plan Revisions 159.24 198.00
Permit Revisions 159.24 198.00
Excess Plan Check -more than two resubmittals 159.24 198.00
Valet Permit 1,959.00 1,823.50
per location per year per location per year
Employer Annual Transportation Plan
10-49 Employees (per employee) 12.72 12.72
50 employees and over (per employee) 11.72 11.72
Page 7 of 7
Reference Resolution Nos.
10360 (CCS) & 10361
(CCS).