SR-111108-1D~_
City of ®I~~ ®®`AI IV'' ^ lei ®® L
Santa Monica
City Council Meeting: November 11, 2008
Agenda Item: 1-~
To: Mayor and City Council
From: Joan Akins, Acting Director of Community Maintenance
Subject: Extension of Custodial Services Agreement at Public Safety Facility
Recommended Action
Staff recommends that the City Council-approve an extension to the current month-to-
month custodial services agreement with L.A. Cha Maintenance Company at the Public
Safety Facility (PSF) with an estimated expenditure amount of $200,000.
Executive Summary
Custodial services for the Public Safety Facility are currently provided by L.A. Cha
Maintenance Company under amonth-to-month agreement. On July 8, 2008 Council
authorized the extension of the agreement through November 30, 2008 along with an
increase in the monthly compensation rate. Pending a more comprehensive policy
discussion of contracting for services at an upcoming Council study session, staff is
requesting an extension of the month-to-month agreement with L.A. Cha through
September 30, 2009 to ensure uninterrupted services at PSF. Funds for these services
are available in the current budget and will be requested in future budgets.
Discussion
On June 27, 2006, Council awarded bid #2899 to L.A. Cha Maintenance Company for
custodial services at the PSF for a one year period with two one-year renewal options.
On July 8, 2008, Council approved amonth-to-month extension for L.A. Cha at a new
monthly rate through November 30, 2008.
Staff may be conducting a formal bid process for custodial service at PSF pending the
upcoming Council study session on contracting. In order to ensure uninterrupted service
at the PSF, staff is recommending an additional extension for L.A. Cha Maintenance
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Company's agreement on a month-to-month basis until a formal bid is awarded by
Council.
Financial Impacts & Budget Actions
Funds for custodial services are available in account 01586.533225, "PSF
Maintenance". The monthly rate through June 30, 2009 is $19,573 with a total of
$137,011 for the remainder of FY2008-09. If a new contract is not in place before the
end of FY2008-09, the monthly rate will increase by CPI in compliance with the Living
Wage Ordinance. The total expenditure for July 1, 2009 to September 30, 2009 is
estimated to not exceed $62,989, making the. total of the month-to-month service
agreement from December 2008 to September 2009 an estimated expenditure amount
of $200,000.
Prepared by:
Joe McGrath, Custodial Services Manager
Sybille Moen, Sr. Administrative Analyst
Approved: Forwarded to Council:
Joan~kins ~f ~mont Eti
Acting Director, Community Manager
Maintenance
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