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SR-111108-1C~~+ c;cro, City Council Report Santa Monica City Council Meeting: November 11, 2008 Agenda Item: ~® To: Mayor and City Council From: Eileen Fogarty, Director, Planning and Community Development Jory Wolf, Chief Information Officer, Information Systems Subject: Purchase of Mode62070 Traffic Signal Controllers Recommended Action Staff recommends that the City,Council authorize the City Manager to negotiate and execute a contract. with Siemens TS for an amount not to exceed $151,500 for the purchase of eighty-six (86) 2070 traffic signal controllers. Executive Summary At present, the City's Advanced Traffic Management System (ATMs) project is in its third phase of a five phase multi-year project. This third phase of the project will implement a Transit Priority System (TPS) for both Metro and Big Blue Rapid busses along the following four corridors within the City (See Attachment A): Wilshire, Santa Monica, Pico, and Lincoln Boulevards. There are a total of eighty (80) signalized intersections along the four corridors. Each controller at these 80 intersections will be replaced with a new controller that will have the necessary interface that can communicate-with the City of Sahta Monica Transit Priority Management System. Including 6 spares, a total of 86 controllers are to be purchased.- Background Previous Council Actions At its September 14, 2004 meeting, the City Council authorized the. purchase of an Advanced Traffic Management System from Siemens Energy and Automation to provide the City central traffic signal control. At its September 25, 2007 meeting, the City Council authorized a construction contract with KDC, Inc., dba Dynalectric to construct the downtown phase of the TPS. 1 At its Mav 27, 2008 meeting, the City Council authorized a design services contract with Kimley-Horn and Associates, Inc. to design the Phase 3 of the TPS Project. Discussion The Los Angeles County Metropolitan Transportation Authority (Metro) has granted the City federal funds to design and implement a Transit Priority System within the City of Santa Monica to accommodate both the Metro and Big Blue Rapid Buses. The City has already designed and constructed Phase 2 within the Downtown and Phase 3 is currently under design. In accordance with the Memorandum of Understanding (MOU) with Metro, construction and project deployment of Phase 3 must be completed by December 2009. Implementation of the Transit Priority System. within the City of Santa Monica necessitates a major upgrade of the City's traffic control system, including installation of fiber optic cable and other equipment to facilitate detection and management of traffic. The transit priority software requires the use of the 2070 traffic signal controller. This controller must be placed at each traffic signal along the transit corridors. Within Santa Monica, 80 traffic signals are along the Metro Rapid and Rapid Big Blue Bus routes. Including 6 spares, a total of 86 controllers are to be purchased. Vendor Selection On September 11, 2008, a Request for Proposal (RFP) with a preliminary scope of services was sent to 4 vendors, soliciting proposals for the purchase of the controllers. The RFP was published in the Santa Monica Daily Press on September 12 and 13, 2008. The RFP was also posted on the Transportation Management and Civil Engineering web pages. Written questions pertaining to the RFP were accepted and responded to on October 2, 2008. On October 9, 2008, three- proposals were received from the following firms: Econolite, McCain Inc., and Siemens ITS. A selection committee consisting of staff from Planning 2 and Community Development, and Information Systems Departments reviewed the proposals.. The selection criteria included compatibility with various traffic signal software, record of use in similar projects, strength of equipment warranty, and price. Based on the proposals, the selection committee recommended the. purchase of the Siemens TS product. The Siemens TS product met and exceeded all of the requirements and criteria and was the lowest bid. Financial Impacts & Budget Actions The cost of the equipment will not exceed $151,500 including taxes. This amount is within the limits approved in the MOU with Metro. Funds in the amount of $151,500 are available in account 0200407.589306. The cost of maintenance within the first year of installation is included through the vendor. Ongoing time and material maintenance costs beyond the first year are already covered in the regular operating budget of Transportation Management Division. 3 Prepared by: Andrew Maximous, P.E., Transportation Engineer Approved: J~~L of C ie I ormation Officer, Information ems Approved: rector, Forwarded to Council: // .- ? _- ~ "~ ~' amont Ewell ty Manager 4 Reference Contract No. 8999 (CCS).