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Santa Monica
City Council Meeting: October 28, 2008
Agenda Item: 1C
To: Mayor and City Council
From: Eileen Fogarty, Planning & Community Development
Subject: Historic Resources Analysis Contract Amendment
Recommended Action
Staff recommends that the City Council authorize the City Manager to approve an
amendment to Contract 8912 with PCR Services Corporation for an additional
$85,921.70 resulting in a new total amount not to exceed $204,921.70 to provide
historic resources analysis for the City Planning Division.
Executive Summary
PCR Services Corporation has provided independent historic resource analysis services
to the City Planning Division since 2002. This contract amendment will cover the costs
associated with services performed in conjunction with pending demolition permit
applications, City Landmark designation applications, and design review applications for
projects subject to Landmarks Commission review and City Council review on appeal
that are in excess and complexity of the original contract scope. Funds are available in
the current budget.
Discussion
In order to provide the Landmarks Commission, City staff, and members of the public
thorough and independent historic resource analysis regarding pending City Landmark
designation applications, and proposals for modifications to designated properties, it is
necessary to amend the PCR Services Corporation contract. Due to the complexity of
recent Landmark designation and Certificate of Appropriateness applications filed in
fiscal year 2008-2009, and because PCR is conducting a review of tenant
improvements to City Hall to ensure compliance with the Secretary of the Interior's
Standards for the Treatment of Historic Properties, the initial $119,000 allocated for
professional services from PCR Services Corporation will not be sufficient to continue
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providing a consistent level and quality analysis to staff, decision making bodies, and
members of the public during the remaining eight months of the fiscal year.
Contractor/Consultant Selection
Prior to selecting PCR Services for this contract in 2004, staff sent a Request for
Proposals (RFP) to 11 firms that specialize in historic resource evaluation. Responses
were received from four qualified firms. After a thorough review of each bidder in regard
to work samples, fees and reference checks, staff concluded that the contract should be
entered into with PCR Services Corporation. Their prior work and familiarity with
historic resources specifically 'in Santa Monica, mikes them uniquely qualified to
continue to perform the services outlined in the Agreement Scope of Services. A
competitive process will be undertaken in 2009 to again select a consultant to perform
historic resource evaluation for the Planning and Community Development Department.
This process will include distribution of an RFP to firms that specialize in historic
resource evaluation and selection based on a comprehensive review of respondents'
qualifications.
Financial Impacts & Budget Actions
The contract amount with PCR Services will not exceed $204,921.70. Funds for historic
resource analysis during FY 2008-09 are available in the following two accounts:
$45,000 from account 01266.555060 and $40,921.70 from account
E 130748.555010.30000.
Prepared by:
Roxanne Tanemori, Senior Planner, AIGP
to Council:
een Foga P a ont Ewell
irector, P nin Com unity C~ anager
Development
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Reference Amendment to
Contract No. 8912 (CCS).