SR-101408-1KCity Council Meeting: October 14, 2008
Agenda Item: ~""
To: Mayor and City Council
From: Carol Swindell, Department Director
Subject: Parking Operations Audit
Recommended Action
Staff recommends that the City Council authorize the City Manager to execute a
modification to Professional Services Agreement 8864 (CCS) with Walker Parking
Consultants to modify the scope of work and to increase the total contract not to exceed
amount to $270,000.
Executive Summary
Walker Parking Consultants was engaged by the City of Santa Monica to perform a
parking financing and pricing study as well as an operations study by contract executed
February 4, 2008. Staff seeks to modify the scope of work to include a parking
operations audit of revenue and expense controls and assistance with the preparation
of a request for proposal for the City's parking operator and related agreement for a
total additional cost not to exceed $70,000.
Discussion
In December 2007, Council authorized the execution of a professional services
agreement with Walker Parking Consultants to prepare a Downtown Parking Operations
Plah and to update the Downtown Parking Program financing plan for an amount not to
exceed $200,000.
Parking operations at the City currently generate significant amounts of cash revenue.
Because it is primarily a cash business, controls have been established to promote
good business practices associated with cash handling and accurate revenue reporting.
It has been the City's policy to audit the parking operations annually to ensure that
revenue and expense controls are working as intended. Given the services performed
by Walker Consultants to date and their knowledge of parking operations, the City has
asked Walker Parking Consultants to perform an audit of the revenue and expense
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controls and to assist the City in the issuance of an RFP. Staff estimates that the total
cost of these services and the scope of work will not exceed $70,000; thus, staff
recommends that the contract be modified to reflect a not-to-exceed amount of
$270, 000.
Financial Impacts & Budget Actions
Funds -are available in account number 01417.555060.
Prepared by:
Candace Tysdal, Financial Operations Manager
Approved: Forwarded to Council:
Carol Swindell
Director of Finance
Ewell
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Reference Amendment to
Contract No. 8864 (CCS).