SR-092308-1Mc7
c;cror City Council .Report
Santa Monica
City Council Meeting: September 23, 2008
Agenda Item: ~ ~ j1°~
To: Mayor and City Council
From: Dean Kubani, Manager -Office of Sustainability and the Environment
Subject: Santa Monica Bay Educational and Outreach Services
Recommended Action
Staff recommends that City Council authorize the City Manager to negotiate and
execute a modification to Professional Services Agreement #1514 in the amount of
$50,000 with Heal the Bay to provide educational consulting services for K-12 public
and private schools located in Santa Monica for a one year period beginning July 1,
2008, through June 30, 2009. This will result in a new contract amount of $100,000 for a
four-year total for these services with Heal the Bay of $230,000.
Executive Summary
For several years, the City has offered educational programs to K-12 schools designed
to raise awareness of our coastal geography, ocean environment (particularly the Santa
Monica. Bay), .and to teach science, conservation, pollution prevention and personal
responsibility through stewardship. Services would include structured field trips to the
Santa Monica Pier Aquarium and sponsorship of Santa Monica's Coastal Cleanup Day
and its associated public outreach. Funds for the current fiscal year are available in the
adopted budget.
Discussion
On February 11, 2003, City Council unanimously adopted the Santa Monica
Sustainable City Plan (SCP). Public outreach and education play a critical role in the
mission and goals of the SCP. The provision of quality environmentally-focused
programs and curriculum to school-aged children is an important step in achieving a
more sustainable community and a better quality of life for years to come.
Contractor/Consultant Selection
In February 2005, staff solicited Requests for Qualifications (RFQ's) to experienced
organizations to provide educational consulting services, programs, curriculum and
1
events with emphasis on marine science and environmental education. In response,
eight Statements of Qualifications were received.
Staff's review of the Statements of Qualification concluded that Heal the Bay was
qualified to provide a comprehensive and integrated scope of educational and outreach
services to assist the City in reaching numerous SCP goals. On May 10, 2005; Council
approved a contract with Heal the Bay to provide educational and outreach services for
K-12 Public and Private Schools Located in Santa Monica. In fiscal year 2007/2008,
staff executed a new $50,000 contract with Heal the Bay to provide continued education
services. A review of the services provided found that Heal the Bay had adequately
developed programs and curriculum that directly relates to the Sustainable City Plan
goals. In order to provide continuity of services and to provide staff the opportunity to
complete a new competitive process, staff recommends amending the existing contract
for an additional year.
Financial Impacts & Budget Actions
Funds for FY 2008-09 in the amount of $50,000 are available in Account Number
01226.555060.
Prepared by: Sharon Norwood, Environmental Programs Technician
roved:
Forwarded to Council:
Dean Kubani P moht Ewell
Manager, Office of Sustainability and the City Manager
Environment
2
Reference Contract No.
8983 (CCS)