Loading...
SR-072308-1Lc7® c;ty or City Council Report Santa Monica° City Council Meeting: July 23, 2008 Agenda Item: 1 ^'~-- To: Mayor and City Council From: Lee E. Swain, Director of Public Works Subject: Design Build Contract for the Civic Parking Structure Tenant Improvements Project. Recommended Action Staff recommends that the City Council authorize the City Manager to negotiate and execute adesign-build contract for preconstruction services with TLD Construction, Inc. for the Civic Parking Structure Tenant Improvements project, in an amount not to exceed $270,000, including contingencies. Executive Summary The recently completed Santa Monica Civic Parking Structure has been successfully meeting the parking needs in the Civic Center. The tenant spaces on the ground and second levels have not generated interest from the business community and remain vacant. The improvements contemplated include tenant spaces to house Building and Safety staff in Code Compliance, Inspection and- Plan Check; apublic-serving City office; a cafe space; and restroom facilities. These improvements will centralize public service and reduce City operating expenses. Funds for this project are available in the Civic Center Parking Structure construction account. Background The recently completed Santa Monica Civic Parking Structure has earned international recognition for architectural features including colored glass fagades, photovoltaic panels on roof, and for being the first parking structure to have earned LEED certification, an award for sustainable buildings. The Civic Parking Structure was also recently awarded the Los Angeles American Institute of Architects Honors award for design. 1 While Civic Center parking needs have been met, the business community has not expressed interest in leasing the vacant tenant spaces because of insufficient pedestrian foot traffic along 4ih Street. .Also, restaurant operators have indicated that the restaurant space is too large. The vacant tenant spaces offer an opportunity to house City services that will result in reduced City operating expenses and centralized public services for convenience to the public. Furthermore, a smaller cafe space will be more marketable and more likely to secure a restaurant operator. The Building and Safety Code Enforcement Unit is currently occupying leased private office space located at 525 Broadway. However, the lease is scheduled to expire spring 2009 and the Code Enforcement Unit needs to be relocated.. Building and Safety Plan Reviewers are temporarily working in the City Hall roof top mezzanine spaces that are physically difficult to reach, and lack sufficient space, lighting and ventilation. The proposed tenant improvements are consistent with the short term City office space goal of centralizing City services in the Civic Center for added public convenience, and will save the monthly expense of leasing private office space. The tenant improvements will house Building and Safety staff in Code Compliance, Inspection and Plan Check along the 4th street tenant spaces. The north side plaza level spaces are envisioned to house apublic-serving City office, a reduced size cafe space, and a restroom facility. that will serve tenants and customers using the parking structure. The adjacency of the public-serving City office counter and the cafe/food service counter will also result in a new. and positive experience for visitors to the Civic Center. Several restaurant operators have already expressed interest in the smaller space and are currently in negotiations with Housing and Economic Development Department staff to lease and operate the cafe space. 2 Discussion A Notice Inviting Bids for design-build services was published on April 9 and 10, 2008 in the Santa Monica Daily Press and the Los Angeles Times. The scope of work contained in the Notice Inviting Bids required that each bid include an integrated team of architects, engineers and construction general contractors. The City received four bids. A Selection Committee composed of staff from Environmental and Public Works Management, Planning and Community Development as well as Housing and Economic Development Departments reviewed the bids and interviewed the firms. The Selection Committee recommends TLD Construction, Inc. as the most responsive bidder. MRY Architects will be the design subconsultant. Both firms have completed a variety of projects of greater magnitude involving tenant improvements. MRY is the original designer for the Santa Monica Civic Parking Structure and is more capable of resolving inherent design challenges. Furthermore, MRY should provide an aesthetic cohesiveness between the exterior .architecture and the interior tenant improvement spaces. MRY is an internationally recognized architectural firm. who also designed the Santa Monica Main Library, as well as numerous tenant improvement projects including restaurant spaces. TLD Construction successfully completed the Santa Monica Big Blue Bus Transit Store at 223 Broadway, City of Burbank Children's Center and the Sierra Madre Youth Activity Center. The team also includes structural, civil, mechanical and electrical engineers. References supplied were contacted and indicated that the services performed by the proposal team were professional, within budget and .timely. Of the qualified bidders, TLD Construction, Inc. had the lowest bid. The proposed contract amount includes the design builder's pre-construction services and all design fees through completion of the bid documents and development of a guaranteed maximum price. 3 Next Steps Staff will return to Council in fall 2008 at the completion of the design development phase for approval of the proposed guaranteed maximum price. and activation of the second phase of the design-build contract. Construction is expected to begin spring 2009. Financial Impacts & Budget Actions Funds for this contract in the amount of $270,000 are available in account 0010562.589001 "Civic Parking Structure Tenant Improvements". Upon relocation into the Civic Center Parking Structure tenant space, Building and Safety Division budget will be adjusted to reflect the ongoing annual rental savings of approximately $110,400. Prepared by: Sam Aslanian, Civil Engineering Associate roved: ~~ taw Lee E. Swain Director of Public Works Forwarded to Council: y '~ ~!~!l//j P. mont Ewell City Manager 4 Reference Contract No. 8960 (CCS).