SR-07082008-8B~~
;Yat City Council Report
Santa Monica
City Council Meeting: July 8, 2008
Agenda Item: ~-
To: Mayor and City Council
From: Donald P Patterson, Assistant to the City Manager -Management Services
Subject: Administrative Office Space Strategies and Use of Civic Center Parking
Structure
Recommended Action
Staff recommends that the City Council endorse the short and long term strategies to
address administrative space needs and direct staff to pursue the development of City
office space in addition to a small cafe in the Civic Center Parking Structure.
Executive Summary
Meeting the City's administrative office needs has been a challenge for several years.
The need for a new City Services Building was identified with the development of the
Civic Center Specific Plan. Since that time, the need for office space has increased to
over 50,000 square feet of leased space today.. In order to comprehensively address
the short and long term needs, strategies have been developed that seek to move staff
as close to the Civic Center as possible in a manner that allows for the City to respond
to future needs and uses and to ultimately be able to move all City administrative staff to
a building or campus that meets all the city's office space needs and provides for added
cultural resources. Several efforts, previously discussed at the 2007 Council workshop,
are underway and proposed, including the completion of a revised space needs
analysis, moving some staff into the Civic Center Parking Structure and concentrating
staff near the Civic Center, will move the. City towards meeting its space needs. Funds
for these efforts are in current capital project accounts.
Background
At its October 13, 2007 workshop, Council received preliminary information on
administrative space needs (Attachment 1). At that time, Council discussed was the
challenge of finding and executing long term leases, short and long term strategies and
how to activate the space in the Civic Center Parking Structure. On February 11, 2007,
Council received an Information Item (Attachment 2) which outlined short term
strategies to meet the City's office needs as well as provided an update on the issuance
1
of a Request for Proposals (RFP) to update and develop a long term strategy for the
development of a City Services Building. Staff is currently evaluating the proposals with
interviews scheduled in early July and Council approval at the end of July.
Discussion
Short Term Strategies
Council is requested to endorse the short term strategies, identified in the February 11, 2008
information item.
• New leases are negotiated to the shortest term possible to allow for future
implementation of a master space plan. Staff attempts to negotiate five year leases
whenever possible. However, given the current office market in downtown, some
recent leases have been longer.
Whenever a lease expires, locations in or adjacent to the Civic Center are explored
to identify opportunities to move staff closer to City Hall, reducing staff travel time and
providing an improved customer service experience.
Develop office space in the former City Hall jail space and along the Fourth Street
space in the Civic Center Parking Structure, to increase the number of staff that can
be in or immediately adjacent to City Hall and to address some of the overcrowding
in City Hall.
Long Term Goal
The primary long term goal is to build a City Services Building. The RFP currently being
evaluated by staff will result in the identification of the approximate square footage need
for office space, location for one or more buildings and potential cultural space. Specific
long term strategies are:
1) Complete the space needs analysis update. The revised space plan will update
space needs based on current staffing levels, current department organizations
and factor in potential future growth. The study will also explore multiple building
locations and identify potential funding sources.
2) Identify cultural resources to be in the enhanced building(s). This process will
occur with the selected consultant and within the context of the development of
the remainder of the Civic Center.
2
3) Identify strategies for developing the Civic Center Parking Structure space in a
manner which complements the Civic Center and for a use that results in a viable
space for its tenants and the City.
Civic Center Parking Structure
At the October 13 workshop, a brief discussion was held regarding utilizing space at the
Civic Center Parking Structure for administrative office needs, specifically the space
along Fourth Street and the space identified for a restaurant for Planning & Community
Development's Code Compliance and Building Inspectors. At that time, recognition of
the challenges of leasing the space led to suggestions to identify ways to activate the
space. The use of the Civic Center Parking Structure has been identified as the
recommended solution to address one of the most critical issues facing the City, the
replacement of 7,834 square feet of space used by Information Services Department.
City TV and Code Compliance at 525 Broadway. The lease at this location expires in
May 2009. Staff is concurrently seeking space for City TV that will also allow the build
out of a studio facility, funded several years ago through an agreement with Adelphia
Cable. Information Services staff will be located at,1901 Main Street with Housing and
Economic Development Department. It is also proposed that the Parking Office, a
public-serving function, be incorporated into a space shared with a small cafe. To date,
staff has not had success identifying an occupant for the entire restaurant space, due to
its size and limited market area. A joint public-service function and cafe will create a
cafe that utilizes approximately 750 square feet of the Olympic Drive restaurant space.
The smaller cafe space has resulted in greater interest from restaurant operators. Staff
hopes to be able to present a recommendation for the cafe space by September. The
use of the parking structure space as City offices is recommended because the space:
will be built out in a manner that does not limit future occupants.
• will create certainty of a new location for one section of staff currently in leased
space that is scheduled for demolition. The City would be required to spend
funds on tenant improvements at whatever new location these functions moved
to.
3
• will activate the space and provide for increased efficiency and improved
customer service by having all of Planning and Community Development in or
near City Hall.
will allow for completion of a smaller cafe.
• will meet the short term goal of moving staff closer to City Hall and move
additional public-serving functions immediately adjacent to City Hall from Santa
Monica Boulevard, creating a location for all parking-related needs.
Financial Impacts and Budget Actions
Funds for the proposed improvements to the Civic Center Office space tenant
improvements and for the space planning analysis are available in current Capital
Improvement project budgets. The details of the amounts will be presented to Council
with the awards of the various contracts.
Prepared by: Donald P Patterson, Assistant to the City Manager-Management Services
Approved:
Forwarded to Council:
Donald P Patterson P. ont EN
Assistant to the City Manager C Manager
Management Services
Attachments:
October 13, 2007 Workshop Report
February 11, 2008 Information Item
4
Preliminary Information:
City Office Space Needs
Information prepared for Council Workshop, October 13, 2007
SCOPE
This City staff office space needs analysis examines the needs for City administrative
staff and customer service functions that occur within an office environment. It does
not include space needs analyses for program staff at City parks, community facilities,
Woodlawn Cemetery, and the Arcadia Water Treatment Plant that perform
administrative functions specifically for those sites; the City Yard; the Beach
Maintenance Yard; or Fire Stations nor does it address warehousing and other large-
equipment storage needs. Staff seeks input on what type of information Council
desires in consideration of the various options outlined below.
INTRODUCTION
Currently, City administrative Staff is located in City Hall and at various city sites and
leased spaces located throughout the City. This has resulted in operational
inefficiency as well as creates a decreased level of customer service by having staff
not located either at City Hall or at other centrally located sites proximate to the
clients being served. In addition, City Halt does not provide adequate space for
Council and City staff to interact with the public and perform work. Staff has
evaluated different options to best meet the short term office space needs at City
Halt, including construction of various sizes of temporary and permanent buildings at
the location of the former Police Building and in the location identified in the Civic
Center Specific Ptan. The goal is to create operational and customer service
efficiencies in the near term.
DISCUSSION
City offices covered under this analysis are currently located in City Hatl, eight leased
office buildings, Pier Carousel building and the Airport Administration building. This
fiscal year, the City will spend $1.6 million to lease 43,000 square feet of office
space. This decentralized approach results in operational inefficiencies as well as
decreased levels of customer service. The constrained space of City Hall results in
many employees having work areas that are much smaller than the industry and City
standards used for design of new office space, and is inadequate for optimal
supervision of employees and information and referral services for vulnerable
populations that come to City Hatl seeking assistance. Staff has also been unable to
respond to the need for improved space for elected officials. Additionally, City Hatt
needs to be retrofitted to meet American with Disabilities Standards. Over the past
several years; staff has examined various options to address its space shortfall and to
enhance the customer service experience, including the development of a City
Services Building and the creation of a building between City Hall and the Public
Safety Facility.
The need for additional administrative office space was first articulated during the
development of the Civic Center Specific Plan in 2001. In 2002, the City hired
Sares•Regis Group to develop a City Hatt Feasibility and Concept Design. The
Sares•Regis Group completed a feasibility study that examined seismic upgrade and
rehabilitation options for the historic City Hall that would return it to its original size
as well as opportunities for new construction. At that time, the study estimated a
project cost of $69,165,524 to construct an 111,245 square foot City Services building
(accommodating projected growth), 303 underground parking spaces and restoration
of historic City Hall.
The 2005 adopted Civic Center Specific Plan identified a 40,000 square foot City
Services Building in the area northwest of City Hall. During this period, the City has
maintained its practice of leasing private office space and housing remaining City Hall
staff in insufficient space. Currently, there are City Hall offices with multiple staff
that were designed for one person, staff is housed in a third floor terrace that has
insufficient heating and cooling ventilation and the Council does not have enough
space for more than one member to hold a meeting at a time. In addition and over
time, various administrative functions previously housed in City Halt have been
compelled to move offsite. Various administrative functions of a number of
departments are housed in leased space (most recently the Engineering and
Architecture Division and Cultural Affairs Division) or moved to other offsite City-
owned locations that were previously used for direct community services (for example
meeting rooms at City parks and the Ken Edwards Center). This has resulted in
diminished resources to directly serve the community.
ALTERNATIVES
Staff has identified various alternatives for administrative office space that would
serve the goals of improving customer service, having staff more accessible in the
Civic Center and improving operational efficiencies by consolidating currently
dispersed staff locations thereby reducing travel times between locations and
improving productivity:
1) Status Quo -This option would continue to have staff located at various private
lease spaces and City-owned buildings throughout the City and continue to
provide office space that does not meet industry standards. This option will be
impacted by escalation of future lease rates as the office lease market
continues to tighten and wilt negatively impact the City's ability to recruit the
most highly qualified professional and administrative staff.
2) Minimum Improvements -Construct or purchase and rehab a 43,000 square foot
office building to replace current leased spaces. This option eliminates the
current need to lease office space but does not ease overcrowded offices or
provide enhanced customer service.
3) Meet all Office Space Needs -Construct or purchase and rehab a 70,000 square
foot office building. This would allow all current office needs to be met within
industry standards and provide the opportunity to enhance the customer
service experience by providing centralized City services and an enhanced One
Stop Planning Center.
4) Enhanced Civic Center -construct or purchase and rehab a 90,000 square foot
building that does the same as above plus provide enhanced community
facilities for civic participation and enrichment such as art galleries and
community meeting spaces. This option would provide enhancements to the
Civic Center that would create significant community benefits over the tong
term in exchange for additional short term capital investment.
5) Phased Approach -construct buildings over a period of time in campus-type
setting in the Civic Center area that address short term goals of improved
customer service with the development of a One Stop Planning Center and
bringing City Hall offices closer to meeting space and accessibility standards.
Cost Comparisons of Alternatives (based on 40 years)
Option Total Cost Net Present Value
1 (Status Quo) $196,252,280 $61,889,829
2 (new) $66,736,957 $38,991,841
2 (rehab) $69,217,245 $41,141,854
3 (new) $108,641,557 $63,475,090
3 (rehab) $112,679,235 $66,975,111
4 (new) $139,682,002 $81,610,830
4 (rehab) $144,873,303 $86,110,857
Notes:
• Civic Center is defined as in or immediately adjacent to the area bounded by Ocean
Ave., Fourth Street, Pico Boulevard and Interstate 10.
• Total Cost of the status quo includes an escalation factor of 5% over the next 40 years.
• The total cost of a new or rehabilitated building includes estimated maintenance over
the 40 year period.
• The Net Present Value calculation uses a 5% discount rate.
• All options assume code-required parking.
ATTACHMENTS
1. Map of Office Space -Denotes the location and square footage of City-owned and
leased office space.
2. List of current Leases
city of
Sang l~imnica ..; ~~ "„`~ . ~;
t H "' ,Housing & Economro pevelopment
Owned & Leased Office Space „„ .?- ~ ..
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October 2007 a ment.Offlces
~s e „ ~ „ 3, r u' Santa M9nica Airport
=Leased Offices ,N e„ _ `~, t` e 3740 s9 fl a
=Owned-0fflces 3
„„.„ ..
O = Approx. 3 block radius from City Hall „ '`.w°°- £ - `' -~.
(s-lommwaraikt<.,, Community Maintenance/Open
Approx: 6a9 block radius from City Hall o„ a,~ Space Magagemsnt Offses a
,,. G[over Park
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~ 3,718 sq ft` „
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'~l ~ 1212 5th Sheet.3rd Floor 1 --~,,,- ,,,.-- ---
~~ ~~ ~ ', 4140 sq ft ~ ~ 1437 4th $.hee4
_ Monthly rent $~~g02 >'*rr~-r- ,-, 7,751 rsgft F ~ s r r
s `~~ ~ Term ends 11x1/06 6?r6 Brpadway ~ Monthly rent; $25 578
a~ iL - „~ 7,&34 sgft Term pnds 1 - - _~_~ r
12125th Sheet 1st Eloor Mgnthly rent, $28,692 .~ _ 17174th Street $fe 25¢~~
j} r p 1,819 sq ft Tejm ends`5(1x106 i _ 6 434 sq f{ 111 .g1
~11I Mon9~iy rent $5,639 ------ ~ ~ ~ a --
"rermendslYl/4~' > Monthly rent;$15442,~ Q~
1 1 -- Term ands 1/31!19
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s ' ~~17174tlr Stregt ~~
428 Santa Monica ply ',p Hall - ¢ ~'
u~ ~ a ¢ 1~480sq, 8~14s 420sgft i
~~ n
~,° q(t
° , Monthly rent $863p ~rzk ~" ~ tNL4nthlyrpnt $580 r
~I~ ~ - ,Tetm ends 1Y311t4~ ~ Term Month tF Month s 1.
1 u ;._ -~ 1 3
e ,..q
_. , ... ..'.5223 &DadwaV'~ - _.. __ Lr.,. ,: ~ s i .,.: ~ '„,.
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I„u.,~ - avo aqn .q. _...Camdsel Bldg ' _ - ' ~l .°,
MonBrly rent, $6,;128 .. '1,880 sq ft , "~ ~ _~ r
e ~..
.Term ends 61~OW1 r
:yzMms Divi~mn Geo6vaPiuc Infoxmatnn$ Rru. Au ust 2GOI t W nbd
_ Y: s ____ _____ C;G ofSanb MomcsAltft. Ae Rezeo,ed
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City as Lessee in Privately Owned. Buildings -~
Leasee/Tenant -Property Leased Monthly Rent Man. Mailing Address
Property Term Dept.
Sq. Feet Amount Comments
City TV, Civil Engineering, &ISD 7,834 10 years $26,692.25 $3.05/sq. ft. ;Parking 6th St. RMD City TV, Civil Engineering, &
525 Broadway 5/17/1999 - lot -$2,420.00; Parking 5th St. ISD
Santa Monica, CA 90401 5/17/2009 lot $380.00; parking included 525 Broadway
in rent total Santa Monica, CA 90401
EPWM Energy & Green Bldgs. 1,819 1111/04 - 1131108, $5,638.90 $3.10/SgFt, increases to E&PWM EPWM Energy & Green Bldgs.
1212 5th Street, Gound Floar plus 2-yr option $3.20/SgFt @ 13th month, to 1212 5th Street, Gound Floor
Santa Monica, CA 90401 $3.25/SgFt @ 25th month; Santa Monica, CA 90401
$255/month far 3 parking
_ spaces
Finance
6,434
3/1/05 - 1/31/2010
$15,441.60 _
Includes Risk Mgmt
Finance
Finance
1717 4th Street, # 250 (Doubletree) (59 months) $2.40/sq.ft., incl. 2 parking 1717 4th Street, # 250
Santa Monica, CA 90401 spaces, add'I operating Santa Monica, CA
expenses at yearend
Risk Mgmt pays approx. 1/3
_ rent (see Below .
Finance on behalf of DRO 420 MTM Holdover $560.00 Paid out of 13 Fund Finance Finance
1717 4th Street, (Doubletree) 1717 4th Street, # 250
Santa Monica, CA 90401 ~ Santa Monica, CA
Housing Authority /Section 8 4,201 4/1/2003 to $10,257.09 full service gross, annual CPI RMD Housing Authority /Section 8
2121 Cloverfield, # 130 & 131 3/31/2008, plus (1) increase 6 parking @ 2121 Cloverfield, # 131
Santa Monica, CA 90405 5-yr option $85/space/month and 4 at Santa Monica, CA 90405
_ $55/space/month
Housing Production & Preservation 2,580 11/1105 - 12/31/08 $6,063.51 full service gross, RMD MERL Program
2121 Cloverfield, # 100/110A ~ (38 months) 6 reserved parking @ 2121 Cloverfield, # 100
Santa Monica, CA 90405 $85/space/m, 6 unreserved Santa Monica, CA 90405
parkin @ $55/space/m
PCD 1,460 10 years $6,832.80 Rent is increased every PCD PCD
Parking Citation Hearing Office 2/1/2001 to February by 6%. Parking Citation Hearing Office
& Parking Office 1/31/2011 Includes 1non-reserved & Parking Office
429 Santa Monica Boulevard parking space 429 Santa Monica Boulevard
Santa Monica, CA 90401 Santa Monica, CA 90401
City as Lessee in Privately Owned Buildings ~;
Leasee/Tenant -Property Leased Monthly Rent Man. Mailing Address
Property Term Dept.
Risk Management 4,807 9 years 3/27/2001 i $9,807.07 6 assigned parking spaces @ Finance Finance
1717 4th Street (Doubletree) to 1/31/2010 ~ $80/space (2% inc. each 1717 4th Street, # 250
Santa Monica, CA 90401 Februar starting'03) Santa Monica, CA
Big Blue Bus Transit Store
845
7/1/06 - 6/30/11 (60
$6,126.25
No parking
BBB __
Big Blue Bus
223 Broadway months) 1660 7th Street
Santa Monica, CA 90401 _ Santa Monica, CA 90401
Big Blue Bus 12,000 8/1/06 - 7/31/11 (60 $25,200.00 10 parking spaces included RMD for Big Blue Bus
1658-1660 Lincoln Blvd months) BBB 1660 7th Street
Santa Monica, CA 90401 Santa Monica, CA 90401
EPWM- Engineering and Architecture. 7,751 3/01/07 - 2/28/12 $31,204.00 Rent is increased annually by EPWM EPWM
1433 4th Street -Third Floor 5%. space Engineering and Architecture.
Santa Monica, CA 90401 1433 4th Street -Third Floor
Santa Monica, CA 90401
Utilities Division (Water Resources) 4,140 1 2/1105 - 1/31/08 + 2 $12,302.20 $2.80/SgFt as of 10/26104: EPWM Utilities Division
1212 5th Street, 3rd floor yr option increases to $2.93/SgFt @ 1212 5th Street, 3rd floor
Santa Monica, CA 90401 month #19; full service gross; Santa Monica, CA 90401
$1,000 for 11 parking spaces
Cultural Affairs Division. 1,351 03/01/07-2/28/12 w/ $4,458.30 $3.30/SgFt; annual increase Cultural Cultural Affairs Division
1437 4th Street -Third Floor i 1 five-yr option of 5% Affairs 1433 4th Street -Third Floor
Santa Monica, CA 90401 ! Santa Monica, CA 90401
55,642 $160,584
c7®
Information Item
t~~y o~
sani~ nloniea
Date: February 11, 2008
To: Mayor and City Council
From: Donald Patterson, Assistant to the City Manager for Management Services
Subject: Update on City Hall Space Planning Efforts
Introduction
At its October 13 workshop, Council received preliminary information regarding the
City's office space needs. At that time, Council expressed a preference for an
"Enhanced Civic Center" option, which would be designed to meet the City's office
space needs within the Civic Center area, as well as provide opportunities for
community facilities, such as community meeting rooms or art galleries. Since that time,
staff has implemented short term strategies to bring off site staff closer to City Hall and
has begun development of a Request for Proposals (RFP) to develop the long term
strategy. This item provides Council with an update on the City Hall space needs
planning effort.
Discussion
Currently City staff are located throughout the city, including City Hall, eight leased
spaces, the Pier Carousel and Airport Administration Buildings. Following consolidation
of Housing & Economic Development at 1901 Main Street, the City will spend $2.5
million annually to lease 64,066 square feet. In addition to the approximately 63,014
square feet at City Hall and various offices for administrative staff located at Ken
Edwards Center and some park buildings. The historic City Hall is approximately 40,000
square feet, if additions were removed. The leased spaces are located throughout the
City creating customer service and operational inefficiencies, as shown in Attachment 1.
1
Short Term Strategies
Following the October 13 Council workshop, staff identified short term strategies to
begin to address some of the operational and customer service inefficiencies identified,
specifically:
• New leases are negotiated to the shortest term possible to allow for future
implementation of a master space plan. Staff attempts to negotiate five year
leases whenever possible. However, given the current office market in
downtown, some recent leases have been longer.
• Whenever a lease expires, locations in or adjacent to the Civic Center are
explored to identify opportunities to move staff closer to City Hall, reducing staff
travel time and providing an improved customer service experience.
• Developing office space in the former jail space and along the Fourth Street
space in the Civic Center Parking Structure, to increase the number of staff that
can be in or immediately adjacent to City HaII and to address some of the
overcrowding in City Hall.
The short term strategies were developed to meet current needs while implementing a
plan that moves staff closer to the Civic Center, thereby reducing staff travel time
between locations, increasing the ability for staff to collaborate and interact and
minimize the need for the public to travel between locations to receive the services they
need. New office space within City Hall is being developed in a manner that will meet
current needs while not limiting or predetermining future occupants, primarily via the
maximization of open floor plans.
Next Steps
Staff has begun development of a Request for Proposals (RFP) to move forward the
City Hall space planning effort. The RFP will be out in early spring and will:
• update the 2002 Sares~Regis space needs analysis and articulate project vision
and goals;
• update the adjacencies analysis to identify space needs based on the
collaboration needs of departments and functions that would most efficiently be
co-located;
2
• identify and develop feasibility of various building sites to develop a City Hall
campus, including the location north of City Hall identified in the Civic Center
Master Plan, a building behind City Hall that would consider creative use of the
entire courtyard in a manner that would be appropriate to the historic site and
other sites in the Civic Center and on the City-owned Sears Tire property. This
will include the development of a construction phasing option;
• identify and develop asingle-building solution, comparing the costs, benefits and
opportunities of a single new building with the campus approach;
• explore opportunities for community facilities within the City Hall campus,
including such things as art galleries, community meeting rooms and other
activities that will enliven the space and link City Hall to community activities;
• coordinate efforts with the further development and implementation of the Civic
Center Master Plan, ensuring a comprehensive approach to meeting office space
needs, community facilities and park space; and
• preliminarily identify potential financing strategies.
Following completion of the RFP process, staff will return to Council for authorization of
a professional services agreement and a study session to obtain Council's input on the
areas that should be explored related to locations of building(s), input on project vision
and goals and thoughts on the use of community space. Shortly thereafter, the selected
consultant and staff will develop a detailed time line for completion of the process.
Prepared by:
Donald P Patterson, Assistant to the City Manager -Management Services
Attachments
A. Map of Current Leased Locations
B. List of Current Leases
C. October 13 Workshop Information
3
1
City of ATTACHMENT A
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Santa Monica "~~ ., s<
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Owned & Leased Office Space ,,, ~ ~ -' Santa Monica Air ort
Reflecting new HED location ! i ~ , „ p
-Leased Offices. w'' a , ~ ~ 40 s ff
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=Owned Offices n _. ,; a,,. s
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o „
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`~'+ -Approx. 3-block radius from City Hall ,~,v ~~ , ,v„
..
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= Approx. 6-9 -block radus from City Hall " '} Y ~ <,,, Commurnly Mamtenance(Qpgo {
~ ~ ~ ,,,„ Space Management Otflces ~
t' :~ ~ ~~ Clover Park
Revised February 2008 ~"° =~ „~ iu,„
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1212 681 Street 3rd Flonf
a A 1,9Q sq ff „ (1439 4th Street
MonShlY mnt $12302 ~•^~-^-, 7,751s ft , + 3 ~
~~ Term ands 91317D8 5`25 Broadway ~~ Month(y rent $25 578 ~ °`
~~ 1 <, ---.-»< ~ L ~ l 7,1634 s9 H ~ I Term ends a ~_ -
r 1212 5th Street 1siAlogr {Monthly rent, $26,692 r,..;. 17{7 4th Street Ste 250' '
r,
1,819 sgft Term ends 5117469 ~" Inl4 ~ ir~~i4 '.6434 sq T1, ~1 S`
ManNly refit $5,638 -.-<~,--~--"° Y`ip` ~#' 4 s -'. r ~
~_ ~ ?" Ys~`3~~ Moh~hlyrent X15,442 ~ ~
(I ~ .,, Term ends1p1 a8 s,s .,~~i,
1~~ ____~ p°' !, , ~4'~ ~ I ~ Term sn~s 1/31110
.m m"~ ---- ^->h,?^ ~ `~ t ~ i > .~'I 6 ~ 1717 4th SVegt ~ i
.l 4,4 ~anla Monica 61yd , i r {Cn(y HaU F r t} ~ 429 s ft ~ r
SI~ 1480 sgft lY Y$ Y ~ 629 4 ft 'i is' q I
y 2 Maotltly rgnG $8 8$3 ~ .~ „ a F y8 ~ y ~f ~, MgNhly renF $560
~~ e ~ Term finds 1 f31!'I1 p ~r i ~ ` 1 Y i ~ ~ ~ Tern Month io Month r d s ~
~ ~ M.+. .' T' ~~ ~ '~ ~ f i ~ r .. ~ sir 4''~~ s~
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°`~ `~ p 223 Broad4~a ,i _ ~ + , , I':+'1841 Ma}q Street ,~ ~ ~°••~ ~ ,,.. '
Monthly rent $8126 Carousel Bldg ~',.Yt Monthly rent$
<' Terrn ends ¢130111 ., 7,830 sq fl C ~i;~„~^~
rtnie~ a~a~n aooi
Attachment B: City Leases, following Housing Economic Development Department's move to Main Street
Leasee/Tenant-Property Leasetl Property Sq. Feet Monthly Comments Main Mailing Address
Type (Term Rent Dept.
City N, Code Compliance 8 ISD Building 7,834 10 years $26,845.33 $3.05/sq. H. ;Parking HED City N, Code Compliance, 8 ISD
525 Broadway 3/1/1999 - 6th St. lot -$2,420.00; 525 Broadway
Santa Monica, CA 90401 3/1/2009 Parking 5th St. lot Santa Monica, CA 90401
$360.00; parking
included in rent total
EPWM Energy 8 Green Bldgs. Building 1,819 11/1/04 - $5,912.00 $3.10/SgFt, increases EBPWM EPWM Energy & Green Bldgs.
1212 5th Street, Gound Floor 1/31/08, to $3.20/SgFt@ 13th 1212 5th Street, Gound Floor
Santa Monica, CA 90401 I plus 2-yr month, to $3.25/SgFt Santa Monica, CA 90401
option @ 25th month;
i$255/month for 3
parking spaces
Finance Building 6,434 3/1/05- $16,155.44 1ncludes Risk Mgml Finance Finance
17174th Street,#250 (DOUbletree) 1/31/2010 $2.40/sq.ft., 17174th Street-#250
Santa Monica, CA 90401 (59 incl. 2 parking spaces, Santa Monica, CA
months) atltl'I operating
expenses at yearend
Risk M9mt pays
approx. 1/3 rent (see
_ Below).
Finance (Los Angeles Times sub-
Building
4,807
Same as
$16,152.71 __
Same as above
Finance _
Finance
Lease) above 1717 4th Street, # 250
1717 4th Street, # 250 (DOUblelree) Santa Monica, CA
Santa Monica, CA 90401 _________ I
Finance on behalf of DRO
Building
420
MTM
$560.00
Paid out of 13 Fund
Finance __
Finance
1717 4th Street, (Doubletree) Holdover 1717 4th Street, # 250
Santa Monica, CA 90401 Santa Monica, CA
Planning and Community Development Building 1,460 10 years $7,679.60 Rent is increased PCD Planning antl Community Development
Parking Citation Hearing Office 8 2/1/2001 [o every February by 6%. Parking Citation Hearing Offce 8 Parking
Parking Office 1/31/2011 Includes 1 non- Office
429 Santa Monica Boulevard reservetl parking 429 Santa Monica Boulevard
Santa Monica, CA 90401 space Santa Monica, CA 90401
Big Blue Bus Transit Store euiltling 845 7/1/06 - $6,371.30 No parking BBB Big Blue Bus
223 Broadway 6/30/11 (60 1660 7th Street
Santa Monica, CA 90401 i months) Santa Monica, CA 90401
Big Blue Bus Building 12,000 8/1/06- $25,956.00 10 parking spaces RMD for Big Blue Bus
1658-1660 Lincoln Blvtl 7/31/11 (60 included; CPl increase B66 1660 7th Street
Santa Monica, CA 90401 months) every August from 3- Santa Monica, CA 90401
EPWM-Engineering and Architecture. Building 7,751 3/01/07- $31,204.00 ent is increased EPWM EPWM-Engineering andArchitecture.
1437 4th Street -Third Floor 2/28/12 annually by 5%. 1433 4th Street -Third Floor
Santa Monica, CA 90401 space Santa Monica, CA 90401
Utilities Division (Water Resources) Building 5,959 2/1/08- $22,368.90 $3.32/SgFt third Flr, EPWM Utilities Division
1212 5th Street, 3rd floor 1/31M2 $3.90 ground flr.plus 1212 5th Street, 3rtl Floor
Santa Monica, CA 90401 with one 4- $1,530lmth For 18 Santa Monica, CA 90401
yr option parking spaces
Cultural Affairs Division Building 1,351 03/01!07- $4,458.30 $3.30/SgFt; annual Cutural Cultural Affairs Division
1437 4th Street -Third Floor 2/28/12 w/ increase of 5 % Affairs 1437 4th Street -Third Floor
Santa Monica, CA 90401 1 fve- r annual! Santa Monica, CA 90401
Housing 8 Economic Development
Building
13,386
05/01/08-
$48,072.40 _
$3.50/SgFtfor 1st
HED ___
Housing & Economic Development
1901 Main Street - 1st 8 2nd floors 4/30/18 w/ floor and $3.70/SgFt 1901 Main Street - 2nd floor
Santa Monica, CA 90401 1 five-yr for 2ntl floor; plus Santa Monica, CA 90401
option $.37/SgFtlmth for
j anitorial and utilitites
with annual increase
of 5% annually,
parking $1,000/mth,10
spaces
64,066 211,736
I
2/11/2008 Page 1 TENLISTM 01-18A8 Exh. B-City as Lessee