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SR-062408-1K~® City Council Report City of Santa Monica City Council Meeting: June 24, 2008 Agenda Item: ~- To: Mayor and City Council From: Lee E. Swain, Director of Environmental and Public Works Management Subject: Professional Services Agreement with Black and Veatch fo'r Measure V Priority Projects Recommended Action Staff recommends that the City Council: 1: authorize the City Manager to negotiate and execute a professional services agreement with Black and Veatch, Inc., in an amount not to exceed $350,000, to provide concept studies and expenditure analysis for priority Measure V funded projects; and 2. authorize the budget changes as outlined in the Financial Impacts and Budget Actions section of this report. Executive Summary The Final Draft Watershed Management Plan prepared in Apri12006, identified priority projects to improve water quality in Santa Monica Bay. Measure V funding is proposed to implement priority projects. In order to develop an implementation strategy, including the priority projects scope, cost estimates, concept reports and expenditure scheduling analysis is required. This report recommends negotiating a professional services agreement with Black and Veatch to provide services to assist the City in developing an implementation strategy for Measure V funded projects. Funds for this contract are available from Measure V. Background Clean Beaches and Ocean Parcel Tax (Measure V) raises revenues for the purpose of implementing priority projects identified by the .City's Watershed Management Plan (WMP). The WMP provides a set of recommended projects and activities, prioritized by specific public benefit criteria, which will allow the City to improve the quality of its urban runoff, such that the waters of the Santa Monica Bay and its tributaries will meet the 1 fishable, swimmable goals of the nation's Clean Water Act. Goals established in the 2006 WMP include reducing urban runoff pollution, providing adequate flood protection, and increasing water conservation and open space. Specifically, the WMP provides recommendations for improvements and upgrades to the City's existing watersheds. On September 25, 2007; City Couhcil conceptually approved priority storm water projects to be funded by Measure V tax revenues. On June 10, 2008, City Council authorized the City Manager to negotiate and execute a professional services agreement with Psomas for .project management services associated with the Pier Storm Drain Improvement project. The Pier Storm Drain Improvement project is the highest priority Measure V funded project. Discussion In order to develop a strategy for implementation of priority projects funded by Measure V, concept studies including development of the .scope of work, cost estimates, schedules and cash expenditure analysis must be completed for the projects. Black and Veatch, Inc. are recommended to provide the necessary services to develop concept studies and an implementation strategy. Black and Veatch, Inc. has the expertise and available resources to assist the City in developing the solutions required to structure and. define an overall implementation strategy for Measure V funded projects. They provide water resources planning and engineering services to public sector clients. Watershed planning services include watershed assessments, modeling and water quality monitoring, sanitary surveys, total maximum daily load studies, and working with community. stakeholder groups. The firm's experience with water resources engineering services include engineering studies, preliminary design of storm water management systems, hydrologic, hydraulic, and water quality studies. 2 Consultant Selection Staff contacted three firms that provide water resources planning and engineering services. All three firms participated in the City's competitive procurement process for previous projects, and the hourly rates for professional staff from Black and Veatch, Inc. are similar to the hourly rates for comparable staff from the other firms. A Request for Proposals (RFP) was not issued in order to expedite developing the information required to structure an overall implementation strategy for the Measure V .program. The RFP process was estimated to take approximately eight weeks longer than directly contacting firms to provide hourly rates. Additionally, Black and Veatch, Inc. is currently providing water resources planning and engineering services to the City of Los Angeles for the Proposition "O" -Clean Water Bond program. The work performed under the proposed agreement is projected to be complete before the end of 2008. Staff will then use that information to develop a proposed financing plan and will recommend which project costs should be debt financed and which should be funded on apay-as-you-go basis. This financing plan will also identify any potential gaps between available funding and projects so that staff can recommend additional prioritization if needed. Staff expects to bring the recommended financing plan back to Council as part of the mid-year budget action. Financial Impacts and Budget Actions Funds in the amount of $350,000 need to be appropriated from the Measure V Fund balance into Account Number P069011.589000 (Concept Study and Financial Analysis). 3 Prepared by: Tony Antich, City Engineer Approved: Forwarded ~~~; Lee E. Swain P. L Director of Environmental and Public City Works Management 4 Reference Contract No. 8941 (CCS).