SR-080610-1B~~
~;,yo, City Council Report
Santa Monica
City Council Meeting: June 10, 2008
Agenda Item: f'~ g
To: Mayor and City Council
From: Barbara Stinchfield, Director of Community & Cultural Services
Subject: Furnishings Selection and Installation Services for the Annenberg
Community Beach Club at Santa Monica State Beach.
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a professional services agreement with Perkins+Will for interior and exterior
furnishings selection and installation services for the Annenberg Community Beach House
at Santa Monica State Beach in the amount of $88,500.
Executive Summary
Pursuant to a long-term operating agreement with the State, the City of Santa Monica is
responsible for all site improvements, maintenance and operations on Santa Monica
State Beach. Rehabilitation and adaptive reuse of the Annenberg Community Beach
House at Santa Monica State Beach will be complete in Spring 2009. The selection and
ordering of furnishings must commence immediately in order to assure delivery and
installation prior to opening the facility to the public. In March, 2008, City staff issued a
Request for Qualifications (RFQ) for the needed services that include both selection of
exterior and interior furnishings and oversight of on-site installation. Perkins+Will was
unanimously recommended by an inter-departmental review committee based upon
their understanding of the furnishing needs of this unique public project and expertise in
selecting and overseeing the installation of furnishings for public facilities and for
historically significant buildings. Funds in the amount of $88,500 for the professional
services agreement are available .from the project budget and represent approximately
14% of the furnishings budget.
Discussion
Construction of the Annenberg Community Beach House at Santa Monica State Beach
will be complete in Spring 2009. Prior to completion of the project, selection of interior
and exterior furnishings for the entry pavilion, event and pool buildings, the historic
1
guest house, outdoor picnic areas, viewing deck and pool must occur. Staff worked
closely with the design-build team early on and determined that it would more cost-
effective to separate the furnishings selection and installation process from the design-
build contract and contract directly for specialty interior design services at such time as
construction was well underway and the plans for site operations were further defined.
Consultant Selection
In March 2008, a Request for Qualifications for interior design services was issued to
thirty-two firms. Six firms submitted qualifications for this project which were carefully
reviewed by a selection committee consisting of staff from Community and Cultural
Services and Environmental and Public Works Management Departments and a
representative from Fred Fisher and Partners, project architects. Based upon this
review, Perkins+Will was interviewed in May 2008 and the selection committee
unanimously recommends that they be awarded the project. Perkins+Will has
experience in providing furnishing selection for civic and institutional projects, including
projects for the United States Green Building Council, the State of California, the
University of California, the County of Los Angeles, and for various cities including
Santa Monica. The key personnel identified for this project provided furnishing
selections for the Public Safety Building and the Santa Monica Public Library and have
successfully collaborated with two of the firms on the project's design team. They also
have extensive experience working within both new and historic settings including
providing furnishings for the Chancellors' residences on multiple UC campuses within
California, including but not limited to UCLA and UC Berkeley.. The scope of work will
include furniture selection, the preparation of contract documents and installation
oversight since the City project manager will not be onsite at the time of furnishing
delivery and installation due to other workload demands.
2
Financial Impacts & Budget Actions
The total cost of providing the furniture selection services is not to .exceed $88,500.
Funds in the amount of $88,500 are available in account 0010520.589000, "415 PCH".
Prepared by: Karen Ginsberg, Assistant Director, CCS
Approved:
Forwarded to Council:
V~ cw.C. aa..w
Barbara Stinchfield ~~Y ont Ern
Director, Community & Cultural Services Manager
3
Reference Contract
No. 8931 (CCS).