SR-080527-1Fc7r
City Council Report
acv of
Santa Monica'
City Council Meeting: May 27, 2008
Agenda Item: ~ "~
To: Mayor and City Council
From: Joan Akins, Acting Director- Environmental .and Public Works
Management
Subject:. 2"d and 4th Streets Pedestrian and Streetscape Improvements Project
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a 2"d modification to Professional Services Agreement No. 8353 (CCS) with
Zimmer Gunsul Frasca, in an amount of $50,000 bringing the total contract amount not
to exceed $572,700.
Executive Summary
The 2"d and Ott' Streets Pedestrian Streetscape Improvement Project (Project) consists
of eight blocks of pedestrian and streetscape improvements along 2"`' and 4th Streets
between Wilshire Boulevard and Colorado Avenue. The current professional services
agreement with Zimmer Gunsul Frasca, Contract No. 8353 (CCS), for design services
requires a modification of $50,000. Additional services related to lighting, landscaping
and design support during construction are necessary. The amended agreement is not
to exceed $572,700. This modification will be funded from General and Redevelopment
funds.
Discussion
On June 22, 2004, City Council authorized Professional Services Agreement No.
8353(CCS) with Zimmer Gunsul Frasca for design of the Project in the amount not to
exceed $483,000. On October 11, 2005 City Council authorized a modification to the
Professional Services Agreement in the amount not to exceed $39,700; and approved
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proposed schematic design elements for the 2"d & 4~" Streets Pedestrian Streetscape
Project. The original scope of work was enhanced to include structural soil for newly
planted trees and mid-block crosswalks. The report discussed tree up-lighting and a
funding source for design development of the tree up-lighting was not identified.
Staff authorized design development of the tree up-lighting using $28,000 from the
existing design agreement. Additionally, due to delay in construction from the ficus tree
restraining order, costs for construction support design services are anticipated to
increase by $22,000. To accomplish this work, an additional authorization of $50,000 is
required.
Financial Impacts & Budget Actions
Second modification to Contract No. 8353 (CCS) will include additional design services
in the amount of $50,000. The modified agreement will not exceed $572,700. Funds in
the amount of $28,000 are available in 0010646.589000 (Pedestrian Extension 2nd &
4th Street Up-lighting) and $22,000 is available in 0170621.589000 (Seismic Retrofit
Downtown Parking).
Additional grant funds in the amount of $762,000 will be appropriated into the project
budget as part of the June final budget adoption. These grant funds will be applied
towards the project's construction budget.
Prepared by; Mark Cuneo, Principal Civil Engineer
Approved:
Forwarded to Council:
JcS~h Akins
Acti g Director -Environmental and
Public Works Management Department
i . ~/„
P. ont Ewe
City Manager
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Reference
Amended Contract
No. 8353 (CCS).