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~;,Y o, City Council Report
Santa MonicaW
City Council Meeting: May 27, 2008
Agenda Item: I ~~
To: Mayor and City Council
From: Eileen Fogarty, Director, Planning and Community Development
Jory Wolf; Chief Information Officer, Information Systems
Subject: Transit Priority System, Phase 2 and Advanced Traffic Management
System, Phase 3 Project
Recommended Action
Staff recommends that the City Council
1. Authorize the City Manager to negotiate and execute a contract with Kimley-Horn
and Associates Inc. for an amount not to exceed $660,000 (including
contingency), to provide project. design services for the preparation of plans,
specifications and estimates for .the installation of the communication
infrastructure for the Transit Priority System, Phase 2 (TPS-2) and Advanced
Traffic Management System, Phase 3 (ATMs-3).
2. Authorize the Transportation Planning Manager to issue any necessary change
orders to complete additional work in conformance with the, Administrative
Instructions on change orders and within budget authority.
Executive Summary
At present, the City's Advanced Traffic Management System (ATMs) project is in its
second phase: This third phase of the project will implement the Transit Priority System
(TPS) for both Metro and Big Blue Rapid busses along the following four corridors within
the City (See Attachment A): Wilshire, Santa Monica, Pico, and Lincoln Boulevards. A
total of eighty (80) signalized intersections in the City are located on the corridors and
are included as part of this TPS-2/ATMs-3 upgrade (See Attachment B).
Background
Previous Council Actions
At its September 14, 2004 meeting, the City Council authorized the purchase. of an
Advanced Traffic Management System from Siemens Energy and Automation to
provide the City central traffic signal control.
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At its July 26, 2005 meeting, the City Council authorized a design agreement with
Meyer, Mohaddes Associates for the preparation of fiber optic communication plans for
the downtown ATMS and for the 2"d Street parking structures. to be brought onto the
Parking Management Network.
At its September 25. 2007 meeting, the City Council authorized a construction contract
with KDC, Inc., dba Dynalectric to construct the downtown phase of the ATMS
Discussion
On September 14, 2004, the Council approved the purchase of an Advanced Traffic
Management System (ATMS) from Siemens Energy and Automation, Inc. (Siemens),
initially to be implemented in the downtown and then expanded citywide. The ATMS will
maintain synchronized timing of the traffic signals on the system. It will provide
centralized control of the traffic signal controllers and all other Intelligent Transportation
System (ITS) devices used to manage traffic such as detection systems, transit priority
system, emergency vehicle preemption system, variable message signs, and traffic
monitoring cameras, on one integrated system.
The Los Angeles County Metropolitan Transportation Authority (Metro) has granted the
City federal funds to design and implement the Transit Priority System within the City of
Santa Monica to accommodate both the Metro and Big Blue Rapid Buses: The City has
already designed Phase 1 within the. Downtown area which is currently under
construction. This project will implement the Transit Priority System along the four
corridors, also providing the necessary linkage with the City of Los Angeles. In
accordance with the City's agreement with the MTA, construction and project
deployment of the Transit Priority System Phase 2 must be completed by December
2009.
Implementation of the Transit Priority System system within the City of Santa Monica
necessitates a major upgrade of the City's traffic control system, including installation of
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fiber optic communication and other equipment to facilitate detection, coordinate traffic
and accommodate transit priority. The City previously developed a Master Plan for
upgrading the City signal system to an Advanced Transportation Management System
and this work will cover development of the construction drawings, bid package and
cost estimates to implement the Advanced Transportation Management System Phase
3. A total. of eighty (80) signalized intersections in the City are located on Metro and
BBB Rapid corridors and are included as part of this TPS-2/ATMs-3 upgrade.
Contractor/Consultant Selection
On February 12, 2008, a Request for Proposal (RFP) with a preliminary scope of
services was sent to 12 design firms, soliciting proposals to design the TPS-2 and
ATMs-3 Project. The RFP was published in the Santa Monica Daily Press on February
15 and 16, 2008. The RFP was also posted on the homepage of the City's website and
Transportation Management's webpage. On February 26, 2008, anon-mandatory Pre-
.Proposal Meeting was held to address questions from prospective firms.
On March 13, 2008, six proposals were received from the following firms: Advantec
Consulting Engineers, RBF Consulting, Iteris, Inc., Kimley-Horn and Associates, Inc,
Siemens ITS and Albert Grover and Associates. A selection committee consisting of
staff from Planning and Community Development, Civil Engineering & Architecture, and
Information Systems Departments reviewed the proposal. On April 9th and 10th, 2008,
the selection committee interviewed the following four firms: Advantec Consulting
Engineers, Kimley-Horn and Associates Inc., Iteris Inc., and RBF Consulting. The
selection criteria included the firm's technical competence, understanding of the
project's scope, direct experience on similar projects, approach to the work,
qualifications of the proposed staff, and staffing capabilities to meet the desired time
frames.
Based on the proposals and interviews, the selection committee recommended Kimley-
Horn and Associates Inc. to provide design .services for this project. The Kimley-Horn
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team met and exceeded all of the requirements and criteria. They"demonstrated
proficient skills and tools in managing a project of this size and scope. They also have
the staff resources and availability to complete the project within our aggressive
schedule. In addition, Kimley-Horn has already designed and implemented a working
TPS for the City of Beverly Hills.
Financial Impacts & Budget Actions
The cost of these services is not to exceed $660,000 (including 10% contingency).
Funds in the amount of $660,000 are available in account 0200407.589306.
Prepared by:
Andrew Maximous, Transportation Engineer
Development
Approved:
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C ie Inforn ation Officer, Information
ystems
Approved:
Forwarded to Council:
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Reference Contract
No. 8927 (CCS).