SR-04-08-2008-1C~r
City of
Santa Monica
City Council Report
City Council Meeting: April 8, 2008
Agenda Item: ~C
To: Mayor and City Council
From: Eileen Fogarty, Planning & Community Development
Subject: Amendment to Contract with PCR Services Corporation for Additional
Historic Resources Analysis Required by the City Planning Division
Recommended Action
Staff recommends that the City Council authorize the City Manager to approve an
amendment to Contract 1501 with PCR Services Corporation for an additional $79,000.
resulting in a new total amount not to exceed $119,000 to provide historic resources
analysis for the City Planning Division.
Executive Summary
PCR Services Corporation has provided independent historic resource analysis services
to the City Planning Division since 2002. The recommended contract amendment with
PCR Services Corporation for an additional $79,000 will cover the costs associated with
services performed in conjunction with pending demolition permit applications, City
Landmark designation applications, and design review applications for projects subject
to Landmarks Commission review and City Council review on appeal. The
recommended contract amendment will result in a new total contract amount not to
exceed $119,000 and will cover costs associated with historic resource analysis
services during the 2007-2008 fiscal yeas
Discussion
In order to provide the Landmarks Commission, City staff, and members of the public
thorough and independent historic resource analysis regarding pending City Landmark
designation applications, and proposals for modifications to designated properties, it is
necessary to amend the PCR Services Corporation contract. Due to the complexity of
recent Landmark designation and Certificate of Appropriateness applications filed in
fiscal year 2007-2008, including 7 that were subject to City Council appeal, the initial
$40,000 allocated for professional services from PCR Services Corporation will not be
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sufficient to continue providing a consistent level and quality analysis to decision making
bodies and members of the public during the remaining four months of the fiscal year
Contractor/Consultant Selection
Prior to selecting PCR Services for this contract in 2004, staff sent and RFP to 11 firms
that specialize in historic resource evaluation. Responses were received from four
qualified firms. After a thorough review of each bidder in regard to work samples, fees
and reference checks, staff concluded that the contract should be entered into with PCR
Services Corporation. Their prior work and familiarity with historic resources specifically
in Santa Monica, makes them uniquely qualified to continue to perform the services
outlined in the Agreement Scope of Services.
Financial Impacts & Budget Actions
The contract amount with PCR Services will not exceed $119,000. Funds for -the
historic resources analysis are available in account 01266.555060 in the amount of
$79,000 for FY 2007-08.
Prepared by:
Roxanne Tanemori, Associate Planner, AICP
Approved: Forwarded to Council:
Director, Planr~fn~& Commu
Development
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Reference Contract
No. 8912 (CCS).