SR-032508-1I~_
City Council Report
City of
Santa Monica
City Council Meeting: March 25, 2008
Agenda Item:
To: Mayor and City Council
From: Joan Akins, Assistant Director - Environmental and Public Works
Management
Subject: Amendment to Construction Contract for the Annenberg Community
Beach Club at Santa Monica State Beach
Recommended Action
Staff recommends that the City Council:
1. authorize the City Manager to .amend construction contract No. 8652 with
Midwest Environmental Control, Inc., for additional abatement of creosote
containing materials in the amount of $450,000 plus a contingency amount of
$45,000, in the event unforeseen conditions should arise, for a new not to
exceed amount of $1,931,513; and,
2. authorize the Assistant Director of Environmental and Public Works
Management to issue any necessary change orders to complete additional
work within budget authority.
Executive Summary
The site at 415 Pacific Coast Highway is owned by the State of California. Pursuant to
along-term operating agreement with the State, the City of Santa Monica is responsible
for all site improvements, maintenance, and operations. The City has contracted
Midwest Environmental Control, Inc., (MEC) to perform abatement of asbestos and lead
containing materials for the rehabilitation and adaptive reuse of the Annenberg
Community Beach Club at Santa Monica State Beach. Recent excavation activities
have revealed additional hazardous materials that require abatement by MEC. The high
level of creosote containing materials found in each stage of excavation could not be
determined prior to each phase of work. A modification to the current contract is
necessary. Funds for the amendment to the construction contract are available from the
project budget.
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Background
Construction of the Annenberg Community Beach Club at Santa Monica State Beach, a
public accessible beach facility, is currently underway. The City has contracted Midwest
Environmental Control, Inc., (MEG) to perform abatement of asbestos and lead
containing materials and selective demolition of the former Locker Building, historic
North House, and bulkhead and abatement of hazardous materials discovered during
site excavation. Recent rehabilitation activities including excavation for the installation
of permanent utilities and site wall footings at the east side of the property and north
side of the historic North House have revealed additional hazardous materials that
require abatement prior to continued rehabilitation.
On February 26, 2008, Council approved the second modification to Contract No. 8652
(CCS) to include additional abatement and disposal of materials revealed during
rehabilitation activities in an amount of $242,745, including 10% contingency, which
resulted in a not to exceed contract value of $1,436,513, including a 10% contingency
and aone-time $7,822 addition for off-site hazardous abatement services at City Hall.
On September 11, 2007, Council approved the first modification to Contract No. 8652
(CCS) to include additional abatement and disposal of materials revealed during site
demolition in an amount of $438,900, including 10% contingency, which resulted in a
not to exceed contract value of $1,193,768, including a 10% contingency. Council
awarded Contract No. 8652 (CCS) with MEC for selective demolition and the abatement
of asbestos and lead containing materials for an amount not to exceed $747,046,
including a 10% contingency at the Council Meeting held November 14, 2006.
Discussion
Recent rehabilitation activities including excavation for installation of permanent utilities
and site wall footings at the east side of the property and north side of the historic North
House revealed additional unforeseen sub-surface creosote containing materials
necessitating abatement and disposal of those materials. Project excavation activities
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are nearing completion. The high prevalence of buried creosote structural components
is common in this area of the beach however, the extent could not be determined prior
to excavation activities
This modification will require an increase in the contract in an amount of $450,000, plus
a 10% contingency ($45,000), in the event additional unforeseen conditions should
arise, for a total of $495,000. This modification will result in a not to exceed contract
value of $1,931,513, which includes a 10% contingency and aone-time $7,822 addition
for off-site hazardous abatement services at City Hall.
MEC has performed abatement of contaminated materials including removal and
disposal of asbestos, lead, and creosote containing materials and soil located at the
Locker Building, bulkhead, historic North House, and at the southerly parking lot. Their
services performed have been professional, within budget and timely. Their previous
work on the project makes them highly familiar with site specific removal and disposal
procedural requirements.
Financial Impacts & Budget Actions
Funds for the amendment to the construction contract in the amount of $495,000 are
available in account 0010520.589000, "415 PCH".
It is anticipated that staff will need to return to Council at a later date to replenish all or a
portion of these construction funds in order to complete the project. If necessary, an
alternative source of funds for the additional work will be identified at that time.
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Prepared by: Voneelya Simmons, Project Manager
Approved:
Forwarded to Council:
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Public Works Management Department
Reference
Amended Contract
No. 8652 (CCS).