SR-022608-1E~r City Council Report
acy oe
Santa Monica
City Council Meeting: February 26, 2008
Agenda Item: ' "'~
To: Mayor and City Council
From: Craig Perkins, Director -Environmental and Public Works Management
Subject: Amendment to Construction Contract for the Annenberg Community
Beach Club at Santa Monica State Beach
Recommended Action
Staff recommends that the City Council:
1. authorize the City Manager to amend construction contract No. 8652 with
Midwest Environmental Control, Inc., for additional abatement of asbestos and
lead containing materials in the amount or $220,677 plus a contingency amount
of $22,068, in the event unforeseen conditions should arise, for a total of
$242,745; and,
2. authorize the Director of Environmental and Public Works Management to issue
any necessary change orders to complete additional work within budget
authority.
Executive Summary
The site at 415 Pacific Coast Highway is owned by the State of California. Pursuant to
along-term operating agreement with the State, the City of Santa Monica is responsible
for all site improvements, maintenance, and operations. The City has contracted
Midwest Environmental Control, Inc., (MEC) to perform abatement of asbestos and lead
containing materials for the rehabilitation and adaptive reuse of the Annenberg
Community Beach Club at Santa Monica Stat Beach. Recent rehabilitation activities
have revealed additional hazardous materials that require abatement by MEC. A
modification to the current contract is necessary. Funds for the amendment to the
construction contract are available from the project budget.
Background
Construction of the Annenberg Community Beach Club at Santa Monica State Beach, a
public accessible beach facility, is currently underway. The City has contracted Midwest
1
Environmental Control, Inc., (MEC) to perform abatement of asbestos and lead
containing materials and selective demolition of the former Locker Building, historic
North House, and bulkhead and abatement of hazardous materials discovered during
site excavation. Recent rehabilitation activities including the installation of mechanical,
electrical and plumbing pathways at the historic pool, Parking Lot 10, and the North
House have revealed additional hazardous materials that require abatement prior to
continued rehabilitation.
On September 11. 2007, Council approved the first modification to Contract No. 8652
(CCS) to include additional abatement and disposal of materials revealed during site
demolition in an amount of $438,900, including 10% contingency, which resulted in a
not to exceed contract value of $1,193,768, including a 10% contingency. Council then
awarded Contract No. 8652 (CCS) with MEC for the abatement of asbestos and lead
containing materials for an amount not to exceed $747,046, including a 10%
contingency at the Council Meeting held November 14, 2006.
Discussion
Recent rehabilitation activities including the installation of mechanical, electrical and
plumbing pathways at the historic pool, Parking Lot 10, and the North House have
revealed additional asbestos and lead containing materials necessitating abatement
and disposal of those materials. This modification will require an increase in the
contract in an amount of $220,677, plus a 10% contingency ($22,068), in the event
unforeseen conditions should arise, for a total of $242,745. This modification will result
in a not to exceed contract value of $1,216,830, which includes a 10% contingency and
a one-time $7,822 addition for off-site hazardous abatement services at City Hall.
MEC has performed abatement of contaminated materials including removal and
disposal of asbestos, lead, and creosote containing materials and soil located at the
Locker Building, bulkhead, and historic North House. Their services performed have
2
been professional, within budget and timely. Their previous work on the project makes
them highly familiar with site specific removal and disposal procedural requirements.
Financial Impacts & Budget Actions
Funds for the amendment to the construction contract in the amount of $242,745 are
available in account 0010520.589000, "415 PCH".
It is anticipated that staff will need to return to Council at a later date to replenish all or a
portion of these construction funds in order to complete the project. If necessary, an
alternative source of funds for the additional work will be identified at that time.
Prepared by: Voneelya Simmons, Associate Project Manager
Approved: Forwarded to Council:
Craig Perks l-~~~P,~L~gCr(ont Ewell
Director -Environmental and Public C' Manager
Works Management Department
3
Reference
Amendment to
Contract No.
8652(CCS).