SR-021908-8ACity Of °I~y v®~I,VI' ~\~p®~
Santa Monica
City Council Meeting: February , 2008
Agenda Item: ~" ~
To: Mayor and City Council
From: Carol Swindell, Director of Finance
Subject: Mid-Year 2007-08 Budget
Recommended Action
Staff recommends that City Council:
1) appropriate Fiscal Year 2007-08 budget changes and adjust revenue budgets as
detailed in Exhibit A2;
2) adopt a Resolution establishing classification and salary rates for various
positions detailed in Exhibit B1;
3) approve the position and classification changes detailed in Exhibit B2; and
4) hold a public hearing and approve a second Amendment to the FY 2007-08
Community Development Block Grant (CDBG) and Home Investment
Partnership Act (HOME) program One-Year Action Plan detailed in Exhibit C.
Executive Summary
This report provides a status update of the FY2007-08 budget and proposes revisions to
the revenue and expenditure budget based on departmental reviews of their budgets at
the mid-point of the year. The recommended budget actions increase city-wide
revenues by $2.7 million including a net General Fund increase of $0.4 million, an
increase in Big Blue Bus funding from the Los Angeles County Metropolitan
Transportation Authority of $1.9 million and all other fund adjustments of $0.4 million.
Appropriation requests at mid-year total $6.8 million city-wide with $2.0 million funded
from funds previously set-aside for employee medical trust/insurance premium
contributions and a contribution to the Education Foundation. Increase to the General
Fund budget is $2.2 million which includes $1.1 million for employee medical
contributions. Non-General Fund appropriations total $4.6 million with $1.2 million for
police vehicle replacements, $0.26 million for alternative fuel vehicles from South Coast
Air Quality Management District funds, $0.9 million for employee medical
trust/insurance premium contributions, $0.7 million for Big Blue Bus contributions to the
Self Insurance program, $0.5 million for commercial refuse containers, $0.25 million for
litigation expenditures in the Airport Fund, $0.37 million from Redevelopment Funds for
a Commercial Corridor study and $0.4 million for miscellaneous grant projects. All other
appropriations in various funds total less than $0.1 million.
After all staff recommended Mid-Year actions, there remains $5.8 million in available
resources that can be appropriated for one-time projects or carried over to next fiscal
year for consideration during the adoption of the FY2008-09 budget. In these uncertain
economic times, staff recommends that Council not appropriate the funds at this time,
but carry them over and consider use as part of the FY2008-09 budget.
Discussion
Budget Review
At the budget mid-point, staff identifies any one-time funds available for appropriation
based on audited results from the prior year, reviews revenue receipts to date,
recommends revenue budget changes and proposes adjustments in the budget
expenditure projections, as necessary.
General Fund Status Update
Following the closing of the fiscal year and audit of financial records, the actual ending
fund balance was $9.4 million higher than anticipated. Adjustments through December
2007 decreased the available fund balance to $7.2 million. The proposed mid-year
actions will reduce the available fund balance by another $1.5 million, leaving a fund
balance of $5.8 million.
2
Available Funds
Budget Actions (Details described below) (in millions)
Additional available funds from FY2006-07
Planned use of Fund Balance in FY2007-08
Less Council actions to date in FY2007-08
Plus balance sheet transfers from designations
Available funds as of December 2007
Proposed Mid-Year Actions
Plus additional Mid-Year revenues
Less proposed Mid-Year expenditures
Plus balance sheet transfers from designations
Loan to Airport Fund
Less unavailable Fund Balance
Available Funds
$9.4
($1.2)
(1.7)
0.7
$7.2
$0.4
(2.2)
1.1
(0.3)
(0.4)
$5.8
Unavailable Fund Balance consists of increases in the 10% designation for Operating
Contingency
Current FY2007-08 General Fund revenues are up over the Adopted Budget by $0.4
million. Decreases in six major revenue accounts were more than offset by increases in
eleven other accounts. Details of these changes are shown on page 5. Mid-Year
Budget appropriations recommended at this time include $2.2 million, with $1.1 million
from funds previously set aside for employee benefit and Education Foundation
purposes. If these changes are adopted, available General Fund balance will be $5.8
million.
Council has several options for allocating the additional $5.8 million in available funds,
including:
• Leave the full $5.8 million in fund balance and decide how to appropriate
these funds in context with other priorities as part of the FY2008-09 budget
adoption in June.
Designate the funds for one-time CIP projects. These funds could be applied
to unfunded or under-funded capital projects, to accelerate projects
scheduled in future years or fund new priority projects. However, this process
is also part of the FY2008-09 budget development.
3
• Use the one time funds to enhance reserve levels. Staff will recommend
changes to reserves as part of the upcoming FY2008-09 budget process.
• Appropriate the funds for other Council priorities.
Given the continuing pessimistic economic outlook for the nation, and the City's most
recent five year forecast showing a potential structural deficit beginning in FY2009-10,
staff recommends that any Council appropriation of available funds be for one-time
expenditures.
General Fund Mid-Year Recommendations
Exhibit A2 details proposed budget actions for FY2007-08 to adjust accounts to reflect
the status at the mid point in the fiscal year. Below are summaries of proposed
revenue, expenditure and balance sheet actions.
Revenue Adjustments -General Fund
At Mid-Year, staff reviewed current year revenues and identified budget revisions based
on actual revenue receipts to date. This year, approximately $0.4 in additional General
Fund revenue is available. Revenue accounts recommended for adjustment are
identified below:
4
FY2007-08 General Fund Revenue Adjustments
(in millions)
Revenue Decreases $ Change % Change
Utility Users Tax (758,000) (2.4%)
Sales and Use Tax (1,300,600) (3.9%)
Other Local Taxes (Vehicle License Tax) (137,000) (21.5%)
Building Permits (687,800) (30.8%)
Planning Check Fees (859,000) (41.5%)
Zoning Approval /Variance Fees (349,900) (44.2%)
(4,092,300)
Revenue Increases
Property Taxes 472,900 1.5%
Business License Taxes 1,004,000 4.4%
Transient Occupancy Tax 1,720,000 5.1%
Real Property Transfer Tax 404,000 8.8%
Parking Facilities Tax 210,000 2.8%
Rentals 300,000 16.5%
Residential Building Report Fees 22,500 15.5%
Parking Permits 100,000 11.1%
Document Imaging Fees 98,500 68.4%
SB 90 Reimbursement 12,150 37.8%
Interest Income 100,000 1.7%
4,444,050
Net Revenue Increase 351,750 0.1%
Expenditure Adjustments -General Fund
A review of department budget through the first half of the fiscal year has identified
areas where additional appropriations are required totaling $2.2 million. The proposed
appropriations are identified below:
5
Proposed Expenditure Adjustments
Department Description Amount
City Manager's Office Non-Smoking Campaign $ 150,000
Transfer of budget authority to Community & Cultural (100,000)
Services for Homeless Initiative programs
Records & Election November 2006 Election Charges from the County of Los 12,150
Services Angeles funded from State Mandates Reimbursement
City Attorney's Office Personnel changes and one-time compensation 74,714
adjustments
Human Resources Personnel changes (27,984)
One-time funding for Succession Planning, administrative 50,000
manuals and Recruitment Brochure development
Information Systems Funds to modify the Human Resources web site based on 25,000
recommendation from the Succession Planning workgroup
Community Maintenance Funds for additional graffiti removal 48,750
Funds to offset a reduction in Prop A funding 58,000
Planning & Community Contract Personnel for Building and Safety 539,200
Development
Personnel changes to implement a Long Range Planning 10,572
Division
Police Personnel changes 12,349
Community & Cultural Personnel changes 25,142
Services
Education Foundation appropriation per prior Council action 80,000
Funds transferred from the City Manager's Office for 100,000
Homeless Initiatives Program
Funding for Pico Youth and Family Center tenant 31,000
improvements and relocation costs
Environmental & Public Personnel changes 3,094
Works Management
6
Department Description Amount
Non-Departmental To appropriate funds to fully fund SMMUSD agreement 38,879
CIP
Various General Fund
Departments
Other Funds
2,000
1, 078,753
TOTAL $ 2,211,619
Revenue and expenditures changes for other funds are summarized in Exhibit Al and
detailed in Exhibit A2.
Other Funds -Revenues
Other fund revenue adjustments include a reduction in Miscellaneous Grant Fund
revenues of $407,227 to reflect timing changes in reimbursement of grant expenditures
offset by some additional grant awards; increase in Water Fund revenues of $300,000
based on review of year-to-date actual receipts, increase of $500,000 in the Wastewater
Fund to reflect reimbursement from the City of Los Angeles for the Moss Avenue
Pumping Station capital project, increase in Big Blue Bus Prop A Discretionary funding
of $1,948,814 to reflect final funding actions of the LACMTA and a $2,000 increase to
the Information Technology internal service fund for contribution toward the purchase of
additional computers.
Other Funds Expenditures
Proposed appropriations at Mid-Year in all non-General Fund funds total $4.6 million.
Included in the request is $1,163,694 appropriation from the fund balance of the Vehicle
Maintenance Fund for the purchase of new police vehicles, $700,000 from the Big Blue
Bus Fund for bus self-insurance funding, $250,000 in the Airport Fund for anticipated
litigation expense funded from the General Fund, and $366,500 in Miscellaneous
Grants appropriations for grants received for the 100t" Anniversary Pier celebration, a
"pilot collection program" and allocation of Prop A local return funds. The Earthquake
7
Computer Replacement Program
Funds from balance sheet reserve to fund the one-time
contribution to the Miscellaneous Employees Medical Trust.
This contribution is used to cover out of pocket employee
premium costs, per the June 1, 2005 MOU between the
coalition an the City.
Recovery Fund requests appropriation of $400,000 to develop a Commercial Corridor
Strategy following identification through the Land Use and Circulation Element process
of priorities. The Solid Waste Management Fund requests appropriation of $500,000 for
purchase of refuse containers for commercial operations, $56,273 is appropriated in the
Special Revenue Source Fund reflecting a funding change for the Cloverfield Soundwall
capital project and $264,000 is appropriated from the AOMD Fund for purchase of
alternative fuel vehicles. Various funds (Beach, Water, Solid Waste, Pier, Wastewater,
Civic Auditorium, Airport, Cemetery, Big Blue Bus, Vehicle Management, and Worker
Compensation) appropriate the one-time contribution to the Miscellaneous Employees
Medical Trust.
Personnel Actions
Exhibit B1 is a resolution establishing new position classification and adopting salary
rates for various classifications. The Mid-Year recommendation adds 1.0 FTE city-wide
in the Human Resources Department. All position changes such as reclassification,
compensation adjustments or addition/deletion increase the FY2007-08 budget by
$101,987. The ongoing cost into FY2008-09 of these changes is calculated at
$139,092.
FY2007-08 Amended One-Year Action Plan for Community Development Block Grant
jCDBG) and HOME Funds
On June 12, 2007, Council held a public hearing and approved the FY2007-08
Amended One-Year Action Plan for federal CDBG and HOME funds. The One-Year
Action Plan is designed to meet the community needs identified in the Consolidated
Plan (FY2005-10) adopted by City Council and submitted to the Department of Housing
and Urban Development in June 2005 and program these federal entitlement funds.
The Amendment to the Plan adopted in June is necessary in order to reallocate CDBG
entitlement funds to new projects and to amend funding for existing projects. The
Amendment is shown as Exhibit C of this report.
8
Financial Impacts & Budget Actions
The budget impact of adoption of the mid-year changes detailed in Exhibit A2 is
summarized in Exhibit Al of this report.
Prepared by:
Janet Shelton, Budget Manager
Approved:
Forwarded to Council:
Carol Swindell u P
Director of Finance C
Attachments:
Exhibit A1: Summary of FY2007-08 Revenue and Expenditure Budget Changes
Exhibit A2: Proposed FY2007-08 Mid-Year Revenue, Expenditure and Balance Sheet
Changes
Exhibit B1: Resolution Establishing New Classification and Adopting Salary Rates for
Certain Positions
Exhibit B2: Position and Classification Changes
Exhibit C: Second Amendment to the FY2007-08 One Year Action Plan
9
Summary of FY 2007-08 Revenue and Expenditure Budget Changes
EXHIBIT Al
Revenues Expe nditures
Adopted Revised Proposed Revised Adopted Net Capital Approved Revised Budget Proposed Revised
as of Budget Changes Budget as of Reappropriation Revisions As of 11130/07 '. Changes Budget
7/1/07 17/30/2007 2112/08 2/12/08 7/1/07 From PY Revenues 7N/07 -11130/07 ', 2/12108 2112/08
General 1 245,822,397 245,873,897 351,750 246,225,647 246,080,522 53,857,655 1,775,140 301,713,317 2,211,619 303,924,936
Special Revenue Source 4 1,908,333 1,908,333 0 1,908,333 1,942,000 6,422,362 277,000 8,641,362 56,273 8,697,635
Charnock 5 14,450,000 14,450,000 0 14,450,000 4,636,813 9,669,846 0 14,506,659 '. 0 14,506,659
Clean Beaches & Ocean Pr 6 2,340,000 2,340,000 0 2,340,000 283,000 0 283,000 0 283,000
Beach Recreation 11 6,050,685 6,050,685 0 6,050,685 6,706,128 1,703,931 0 8,410,059 ' 15,661 8,425,720
Housing Authority 12 15,155,500 15,155,500 0 15,155,500 15,417,500 0 15,417,500 '. 0 15,417,500
Disaster Relief 13 7,224,000 7,224,000 0 7,224,000 140,526 10,462,943 0 10,623,469 0 10,623,469
TORCA 14 340,000 340,000 0 340,000 519,259 5,856,325 1,084,852 7,460,436 '. 0 7,460,436
Redevelopment" 15-18 60,516,649 63,565,649 0 63,565,649 59,657,949 68,548,502 3,097,411 131,303,862 400,000 131,703,862
CDBG 19 2,739,970 2,739,970 0 2,739,970 4,364,793 1,294,468 (555,320) 5,103,941 ', 0 5,103,941
Miscellaneous Grants 20 8,571,496 9,268,121 (407,227) 8,860,894 4,384,958 24,693,407 2,890,432 31,968,797 '.. 366,500 32,335,297
Asset Seizure 21 0 0 0 0 0 72,928 50,000 122,928 0 122,928
COPS 22 182,000 182,000 0 182,000 0 38,525 176,633 215,158 0 215,158
Annenberg Grants Fund 24 14,400,000 14,400,000 0 14,400,000 0 24,339,075 0 24,339,075 0 24,339,075
Water 25 14,879,577 14,879,577 300,000 15,179,577 17,333,349 5,645,489 46,876 23,025,714 55,059 23,080,773
Solid Waste Management 27 18,278,380 18,273,375 0 18,273,375 17,687,531 1,233,496 13,166 18,934,193 622,797 19,556,990
Pier 30 3,207,900 3,207,900 0 3,207,900 3,469,215 6,576,671 0 10,045,886 32,042 10,077,928
Wastewater 31 13,332,169 13,332,169 500,000 13,832,169 17,528,247 9,179,011 566,512 27,293,770 40,660 27,334,430
Civic Auditorium 32 2,639,000 2,639,000 0 2,639,000 3,488,367 1,131,899 136,645 4,756,911 31,714 4,788,625
Airport/ Special Aviation 33, 52 4,498,098 4,498,098 0 4,498,098 3,906,576 2,046,436 88,015 6,041,027 263,949 6,304,976
Stormwater Management 34 1,596,632 1,596,632 0 1,596,632 2,051,778 736,273 0 2,788,051 0 2,788,051
Cemetery 37 818,328 818,328 0 818,328 1,438,737 201,506 317,504 1,957,747 8,790 1,966,537
Big Blue Bus 41 64,206,437 64,823,364 1,948,814 66,772,178 48,547,637 94,292,424 16,336,982 159,177,043 1,230,034 160,407,077
Gas Tax 43 1,780,400 1,780,400 0 1,780,400 1,689,700 1,600,000 665,165 3,954,865 264,000 4,218,865
SCAQMD AB2766. 44 122,000 262,000 0 262,000 2,300 3,156 140,000 145,456 0 145,456
Parks and Rec Facilities 53 38,300 38,300 0 38,300 171,000 23,985 0 194,985 0 194,985
Vehicle Management 54 11,181,010 11,321,010 0 11,321,010 8,041,459 6,902,082 6,607 14,950,148 1,190,726 16,140,874
Info Tech Repl/Svcs 55 1,692,409 1,730,601 2,000 1,732,601 1,800,804 946,105 47,063 2,793,972 1,600 2,795,572
Self-Insurance Funds"" 56-59 15,222,100 15,222,100 0 15,222,100 14,552,294 58,851 14,611,145 15,227 14,626,372
Parking Authority 77 366,131 366,131 0 366,131 (868,910) 6,241,855 0 5,352,945 '. 0 5,352,945
533,559,901 536,287,140 2,695,337 540,982,477 484,953,532 343,940,355 27,239,534 856,133,421 6,806,651 862,940,072
'Includes Downtown, Ocean Park, Earthquake Recovery, and Low/Moderate Income Housing Redevelo pment Funds. ',
"" Includes Self Insurance Comprehensive Fund, Bus Fund, Automobile Fund and Wo rkers Comp Fund.
PROPOSED CHANGES TO FY2007-08
REVENUE AND EXPENDITURE BUDGET
EXHIBIT A2
I. REVENUE ADJUSTMENTS
Fund DepartmentlDivision/Project Amount Explanation of Change
General (01) Finance /Administration $ (758,000) Utility Users Tax -decrease budget
to reflect Southern California Edison
rate reduction & lower cable revenue
partially offset by higher natural gas
and telecommunication revenues.
General (01) Finance /Administration $ (1,300,600) Sales & Use Tax -decrease budget
by 3.9% to reflect flattening of sales in
a slowing economy.
General (01) Finance /Administration $ 472,900 Property Taxes -increase budget to
reflect higher than anticipated
unsecured aircraft taxes and
delinquent taxes and penalties offset
by lower Public Safety Augmentation
funds from the State.
General (01) Finance !Administration $ 1,004,000 Business License Tax -increase
budget to reflect higher revenues from
professional services & retail business
categories and additional enforcement
actions by City.
General (01) Finance /Administration $ 1,720,000 Transient Occupancy Tax -increase
budget to reflect higher average room
rates than anticipated and continued
high occupancy levels.
General (01) Finance /Administration $ 404,000 Real Property Transfer Tax -
increase budget by 8.8% to reflect
unanticipated transfers of several large
commercial properties partially offset
by sharp decrease in number of
transfers city-wide.
General (01) Finance /Administration $ (137,000) Other Local Taxes -decrease budget
to reflect lower vehicle license fee
revenues.
General (01) Finance /Administration $ 210,000 Parking Facilities Tax -increase
budget by 1.8% to reflect actual
receipts year-to-date.
1
PROPOSED CHANGES TO FY2007-08
REVENUE AND EXPENDITURE BUDGET
I. REVENUE ADJUSTMENTS (continued)
Fund Department/DivisionlProiect
General(01)
General(01)
General(01)
Finance /Administration
Finance /Administration
Planning and Community
Development/ Various
General (01)
General(01) Fund Total
Housing and Economic
Development/ Administration and
Redevelopment
EXHIBIT A2
Amount Explanation of Chanpe
12,150 State SB90 Claims -increase budget
to reflect cost reimbursement from the
State for charges from Los Angeles
County for the processing of absentee
ballots for the November 2006
election. In prior elections, County
was directly reimbursed from the State
for these costs.
100,000 Interest Revenue -increase budget to
reflect actual year-to-date interest
income.
$ (1,675,700) Various Accounts -Changes reflect
six months of year-to date revenue
receipts. Budget decreases in Building
Permits ($687,800) and Plan Check
Fees ($859,000) reflecting less than
anticipated condominium activity, and
Zoning Approval /Variance Fees
($349,900) reflecting decreased
development activity. Offsetting are
increases in Residential Building
Report Fees ($22,500), Document
Imaging Fees ($98,500) and Structure
Parking Permits ($100,000).
300,000 Rental Revenue -increase budget to
reflect actual year-to-date receipts.
$ 351,750
Miscellaneous Grants (20) Environmental and Public Works $ (240,000) TEA 21 -Palisades Bluff Improvement
Management/ Civil Engineering project delayed until summer 2008.
and Architecture Reimbursement anticipated in FY2008-
09.
Miscellaneous Grants (20) Environmental and Public Works $ (350,000) HBRR -funding application still
Management/ Civil Engineering pending Caltrans approval.
and Architecture Reimbursement anticipated in FY2008-
09 after approval.
PROPOSED CHANGES TO FY2007-08
REVENUE AND EXPENDITURE BUDGET
I. REVENUE ADJUSTMENTS (continued)
Fund
EXHIBIT A2
DepartmentlDivision/Project Amount Explanation of Change
Miscellaneous Grants (20) Environmental and Public Works $ 56,273
Management/ Civil Engineering
and Architecture
Miscellaneous Grants (20) Environmental and Public Works $ 26,500
Management/ Environmental
Programs
Miscellaneous Grants (20) Housing and Economic
Development/ Pier
Environmental and Public Works $ 500.000
Management/ Wastewater
100,000
Miscellaneous Grants (20) Fund Total $ (407,227)
Water (25) Environmental and Public Works $ 100,000 Water Meter Installation Fee -
Management/ Water increase budget to reflect higher
construction activity.
Water (25) Environmental and Public Works $ 200,000 Water Capital Facilities Fee -
Management/ Water increase budget to reflect higher
construction activity.
Water (25) Fund Total $ 300,000
Wastewater (31)
Big Blue Bus
Information Technology
Replacement and Services
(55)
LACMTA -reflects an adjustment to a
previously closed project (Cloverfield
Soundwall) due to negotiations with
the MTA.
Environmental Protection Agency -
reflects award of a new multi-year
grant for a pilot collection program.
National Park Service - grantaward
for the Santa Monica Pier's 100th
Anniversary.
City of Los Angeles Sewer Repair
Reimbursement -increase budget to
reflect higher reimbursement from the
City of Los Angeles for capital
improvements to the Moss Avenue
Pumping Station.
Big Blue Bus/ Transit Programs 1.948.814 Proposition A Discretionary
and Services Subsidy -increase budget to reflect
additional Prop A 40% Discretionary
funds approved in the final funding
marks ($974,194) and one-time Prop
A sales tax funds ($974,620).
Information Technology $ 2.000 Various Accounts -increase budget
Replacement and Services/ for the purchase of computer
Various equipment and depreciation.
PROPOSED CHANGES TO FY2007-08
REVENUE AND EXPENDITURE BUDGET
EXHIBIT A2
II. EXPENDITURE APPROPRIATIONS
Fund Department/Division/Project Amount Explanation of Change
General (01) City Manager Department/ $ (100,000) To transfer Homeless Initiative funding
Administration for Community Education Anti-
panhandling and Alternative Giving
Campaign to Community and Cultural
Services Department.
General (01) City Manager Department/ $ 150,000 To appropriate one-time funds for an
Community and Government information campaign on the City's anti
Relations smoking laws.
General (01) Records and Election Services/ $ 12,150 To appropriate additional costs
Elections charged by Los Angeles County for
processing absentee ballots for the
November 2006 election. New law
requires City request SB 90
reimbursement directly from State.
General (01) City Attorney/ City Attorney $ 74,714 To appropriate funds for salary
adjustments and position changes.
General (01) Human Resources/ $ 13,691 To appropriate salary and wages
Administrative Services and budgets for addition of 1.0 FTE
Labor Relations position and reclassification of
administrative staff positions.
General (01) Human Resources/ Employment $ (41,675) Reflects on-going salary savings from
Services underfilling to Analyst positions with
Specialist positions.
General (01) Human Resources/ $ 50,000 To appropriate one-time funds for
Organizational Development & Succession Plan and administrative
Benefits manuals ($40,000) and creation of
recruitment brochure template
($10,000).
General (01) Information Systems/ Software $ 25,000 To appropriate funds to modify the
Systems Human Resources website.
General (01) Community Maintenance/ $ 48,750 To appropriate additional funding for
Facilities Management graffiti removal.
General (01) Community Maintenance/ Park $ 58,000 Technical adjustment to reverse the
Operations salary savings associated with Prop A
funded projects in FY2006-07.
4
PROPOSED CHANGES TO FY2007-08 EXHIBIT A2
REVENUE AND EXPENDITURE BUDGET
II. EXPENDITURE APPROPRIATIONS (continued)
Fund Department/Division/Project Amount Explanation of Change
General (01) Planning and Community $ 10,572 To appropriate salary & wage budgets
Development/ City Planning for position modifications required to
create along-term planning group.
To delete 1.0 FTE Urban Designer
position and 1.0 FTE Senior Planner
position and add 1.0 FTE Planning
Manager position and 1.0 FTE
Principal Urban Designer position.
General (01) Planning and Community $ 539,200 To appropriate salaries & wage budget
Development/ Building and for temporary contract personnel.
Safety
General (01) Police/ Office of Operations $ 6,402 To appropriate salaries & wage
budgets reflect position changes
(delete 1.0 FTE Park Ranger
Supervisor and 1.0 FTE Park Ranger,
add 1.0 FTE Police Services
Management Supervisor and 1.0 FTE
Lead Park Ranger).
General (01) Police/ Office of Criminal $ 5,947 To appropriate salaries & wage
Investigations budgets to reflect position changes
(delete 1.0 FTE Identification
Technician position, add 1.0 FTE
Forensic Specialist position).
PROPOSED CHANGES TO FY2007-08
REVENUE AND EXPENDITURE BUDGET
II. EXPENDITURE APPROPRIATIONS (continued)
Fund
General(01)
General (01)
General (01)
General(01)
General (01)
Departure ntlDiv isio n/P roi ect
Community and Cultural
Services/ Human Services
Environmental and Public Works $
Management) Civil Engineering
and Architecture
Non-Departmental/ All Other
Transactions
General Government Capital
Improvement! Computer
Replacement Program
Various Departments/ Various
Divisions
EXHIBIT A2
Amount Explanation of Change
236,142 To appropriate salaries & wages
budgets to reflect position changes
(delete 0.75 FTE Community Services
Program Specialist, add 1.0 FTE
Community Services Program
Coordinator). Appropriate one-time
funds for tenant improvements and
relocation costs for Pico Youth and
Family Center ($31,000), funds from
General Fund Designation for
Education Foundation ($80,000) and
transfer funding for Community
Education Anti-panhandling and
Alternative Giving Campaign from City
Manager's Office ($100,000) to
Community & Cultural Services.
3,094 To appropriate funds for personnel
changes delete 1.0 FTE Associate
Project Manager and add 1.0 FTE
Project Manager.
38,879 To correct budget to reflect SMMUSD
payment agreement
2,000 To appropriate funds for the purchase
of computer equipment.
$ 1,078,753 To appropriate funds for aone-time
contribution to the Misc. Employees
Medical Trust per the MOU Agreement
of 6/01/05.
General (01) Fund Total $ 2,211,619
Special Revenue Source Streets, Traffic Control and $ 56.273 To appropriate additional local funding
(04) Parking Capital Improvement/ for the Clovertield Soundwall capital
Clovertield Soundwall project.
Beach Recreation (11) Community Maintenance/ Beach S 15.661 To appropriate funds for aone-time
Maintenance contribution to the Misc. Employees
Medical Trust per the MOU Agreement
of 6/01 /05.
PROPOSED CHANGES TO FY2007-08 EXHIBIT A2
REVENUE AND EXPENDITURE BUDGET
II. EXPENDITURE APPROPRIATIONS (continued)
Fund DepartmentlDivision/Project Amount Explanation of Chance
Earthquake Recovery Community and Economic S 400.000 To appropriate funds for first study
Redevelopment (17) Development Capital towards improvement of Santa Monica
ImprovemenU Commercial Commercial Corridor as identified by
Corridor Strategy LUCE.
Miscellaneous Grants (20)
Miscellaneous Grants (20)
Miscellaneous Grants (20)
Environmental and Public Works $
ManagemenU Environmental
Programs
Housing and Economic
DevelopmenU Pier
Streets, Traffic Control and
Parking Capital ImprovemenU
Lincoln Blvd Corridor Planning
Study
Miscellaneous Grants (20) Streets, Traffic Control and
Parking Capital ImprovemenU
Bicycle Informational Map
Miscellaneous Grants (20) Streets, Traffic Control and
Parking Capital ImprovemenU
Bicycle Technology
Demonstration Project
20,000 To appropriate Prop C local return
funds for bicycle informational. map.
70,000 To appropriate Prop C local return
funds for bicycle technology
demonstration project.
Miscellaneous Grants (20) Fund Total $ 366.500
Water (25) Environmental and Public Works $ 55.059 To appropriate funds for cone-time
ManagemenU Water contribution to the Misc. Employees
Medical Trust per the MOU Agreement
of 6101 /05.
Solid Waste Management Environmental and Public Works $ 122,797 To appropriate funds for personnel
(27) ManagemenU Solid Waste reclassification ($4,100) and aone-
Management time contribution to the Misc.
Employees Medical Trust per the MOU
Agreement of 6/01/05 ($118,697).
26,500 Reflects award of a new multi-year
grant for a pilot collection program
from the Environmental Protection
Agency.
100,000 .Granting the Pier Restoration Corp
(PRC) for the grant award from the
National Park Service on the
celebration of SM Pier's 100th
Anniversary.
$ 150,000 To appropriate Prop C local return
funds for Lincoln Boulevard corridor
planning study.
PROPOSED CHANGES TO FY2007-08
REVENUE AND EXPENDITURE BUDGET
II. EXPENDITURE APPROPRIATIONS (continued)
Fund
Solid Waste Management
(27)
Departure ntlD iv is i onlP roi ect
General Government Capital
Improvement/ Containers -
Commercial Collections
Solid Waste Management (27) Fund Total
Pier (30) Community Maintenance/ Pier
Maintenance
Pier (30) Police/ Harbor Unit
EXHIBIT A2
Amount Explanation of Change
500,000 To appropriate funds for purchase of
containers and bins for start-up of city-
wide commercial collection services.
$ 622.797
17,477 To appropriate funds for cone-time
contribution to the Misc. Employees
Medical Trust per the MOU Agreement
of 6/01/05.
14,565 To appropriate funds for aone-time
contribution to the Misc. Employees
Medical Trust per the MOU Agreement
of 6/01 /05.
Pier (30) Fund Total $ 32.042__
Wastewater (31) Environmental and Public Works $ 40.660 To appropriate funds for aone-time
Management/ Various contribution to the Misc. Employees
Medical Trust per the MOU Agreement
of 6/01 /05.
Civic Auditorium (32) Community and Cultural $ 31.714 To appropriate funds for aone-time
Services/ Civic Auditorium contribution to the Misc. Employees
Medical Trust per the MOU Agreement
of 6101 /05.
Airport (33) City Manager/ Airport $ 259,7(14 To appropriate funds for legal
expenses ($250,000) and fora one-
time contribution to the Misc.
Employees Medical Trust per the MOU
Agreement of 6/01/05 ($9,764).
Airport (33) Community Maintenance/ Airport $ 4,185 To appropriate funds for aone-time
Maintenance contribution to the Misc. Employees
Medical Trust per the MOU Agreement
of 6/01/05.
Airport (33) Fund Total $ 263.949
PROPOSED CHANGES TO FY2007-08
REVENUE AND EXPENDITURE BUDGET
II. EXPENDITURE APPROPRIATIONS (continued)
Fund Department/Division/Project
Cemetery (37) Environmental and Public Works
Management/ Cemetery
Big Blue Bus (41)
Big Blue Bus (41)
Big Blue Bus/ Transit Services
EXHIBIT A2
Amount Explanation of Change
$ 8.790 To appropriate funds for cone-time
contribution to the Misc. Employees
Medical Trust per the MOU Agreement
of 6/01 /05.
$ 700,000 To appropriate funds for bus self-
insurance.
Big Blue Bus/ Various $ 530,034 To appropriate funds for cone-time
contribution to the Misc. Employees
Medical Trust per the MOU Agreement
of 6/01/05.
Big Blue Bus (41) Fund Total
SCAOMD AB2766 (44) General Government Capital
Improvement/ Vehicle
Replacement Program
$ 1,230,034
$ 264,000 To appropriate funds for purchase of
alternative fuel vehicles.
Vehicle Management (54) Community Maintenance/ Fleet $ 27,032 To appropriate funds for aone-time
Management contribution to the Misc. Employees
Medical Trust per the MOU Agreement
of 6/01/05.
Vehicle Management (54)
General Government Capital
Improvement! Vehicle
Replacement Program
Vehicle Management (54) Fund Total
Information Technology
Replacement and Services
(55)
General Government Capital
Improvement/ Computer
Replacement Program
$ 1,163,694 To appropriate funds for police vehicle
replacement.
$ 1,190,726
$ 1.600 To appropriate funds for the purchase
of computer equipment.
Workers Compensation Finance/ Risk Management $ 15.227 To appropriate funds for aone-time
(59) contribution to the Misc. Employees
Medical Trust per the MOU Agreement
of 6/01105.
9
PROPOSED CHANGES TO FY2007-08 EXHIBIT A2
REVENUE AND EXPENDITURE BUDGET
III. BALANCE SHEET TRANSFERS
Fund Department/Division/Project Amount Explanation of Change
General Fund (01) Loan to Airport Fund (250,000) Loan to the Airport Fund for litigation
expenses.
General Fund (01)
General Fund (01)
Beach Recreation (11)
Earthquake Recovery
Redevelopment (17)
Water (25)
Solid Waste Management
(27)
Pier (30)
Wastewater (31)
Civic Auditorium (32)
Balance Sheet Transfer 1,078,753 To release the Misc. Employees
medical trust reserve for out-of-pocket
medical expenses.
Balance Sheet Transfer 80,000 To release Education Foundation
designation for payment in FY2007-08.
Balance Sheet Transfer 15,661 To release the Misc. Employees
medical trust reserve for out-of-pocket
medical expenses.
Balance Sheet Transfer (6,500,000) Loan to the Wastewater Fund for 10%
retainage on sewer-related earthquake
projects. Loan to be repaid in
FY2009/10 upon reimbursement from
FEMA.
Balance Sheet Transfer 55,059 To release the Misc. Employees
medical trust reserve for out-of-pocket
medical expenses.
Balance Sheet Transfer 118,697 To release the Misc. Employees
medical trust reserve for out-of-pocket
medical expenses.
Balance Sheet Transfer 32,042 To release the Misc. Employees
medical trust reserve for out-of-pocket
medical expenses.
Balance Sheet Transfer 6,540,660 To release the Misc. Employees
medical trust reserve for out-of-pocket
medical expenses ($40,660) and
record a loan from the Earthquake
Recovery Redevelopment Fund for
10%retainage on sewer-related
earthquake projects ($6,500,000).
Loan to be repaid by FY2009/10.
Balance Sheet Transfer 31,714 To release the Misc. Employees
medical trust reserve for out-of-pocket
medical expenses.
10
PROPOSED CHANGES TO FY2007-08
REVENUE AND EXPENDITURE BUDGET
EXHIBIT A2
III. BALANCE SHEET TRANSFERS (continued)
Fund Department/Division/Project
Airport (33) Balance Sheet Transfer
Cemetery (37) Balance Sheet Transfer
Amount Explanation of Chance
263,949 To release the Misc. Employees
medical trust reserve for out-of-pocket
medical expenses ($13,949) and
record a loan from the General Fund
for litigation expenses ($250,000).
8,790 To release the Misc. Employees
medical trust reserve for out-of-pocket
medical expenses.
Big Blue Bus (41) Balance Sheet Transfer
Vehicle Management (54) Balance Sheet Transfer
Workers' Compensation (59) Balance Sheet Transfer
$ 2,801,436 To release the Relocation designation
for the construction of the Access
Center to be used for the
homelessness feeding program
($2,271,402) and to release the Misc.
Employees medical trust reserve for
out-of-pocket medical expenses
($530,034):
$ 27,032 To release the Misc. Employees
medical trust reserve for out-of-pocket
medical expenses.
$ 15,227 To release the Misc. Employees
medical trust reserve for out-of-pocket
medical expenses.
11
PROPOSED CHANGES TO FY2007-08
REVENUE AND EXPENDITURE BUDGET
IV ACCOUNTING ADJUSTMENTS
EXHIBIT A2
The following transactions are accounting changes with no net budget impact for the one-time contribution of $900,000 to
the Misc. Employees medical trust and $100,000 to the Fire medical trust.
Fund Department/Division/Project Amount
General (01) City Council/ City Council 5,556
General (01) City Manager/ Various 9,260
General (01) Records and Election Services/ 6,173
Various
General(01) Finance/Various 27,778
General (01) City Attorney/ City Attorney 24,691
General (01) Information Systems/ Various 22,223
General (01) Human Resources/ Various 9,877
General (01) Housing and Economic 19,754
Development/ Various
General(01) Police/Various 100,618
General(01) Fire/Various 105,555
General (01) Planning and Community 51,234
Development( Various
General (01) Environmental and Public Works 32,099
Management/ Various
General (01) Community and Cultural 66,048
Services/ Various
General (01) Community Maintenance/ 103,086
Various
General (01) Library/ Various 40,123
General(01) Non-departmental/All Other (1,000,000)
General (01) Non-departmental/ Interfund 375,925
Transactions
General Fund Total: $0
Beach (11) Community Maintenance/ Beach 6,790
maintenance
Beach (11) Non-departmental/ Interfund (6,790)
Transactions
Beach Recreation Fund Total: $0
Water (25) Environmental and Public Works 25,926
Management/ Water
Water (25) Non-departmental/Interfund (25,926)
Transactions
Water Fund Total: $0
Solid Waste (27) Environmental and Public Works 39,506
Management/ Solid Waste
Management
Solid Waste (27) Non-departmental/ Interfund (39,506)
Transactions
Solid Waste Management Fund Total: $0
12
PROPOSED CHANGES TO FY2007-08
REVENUE AND EXPENDITURE BUDGET
IV ACCOUNTING ADJUSTMENTS (continued
Fund Degartment/Division/Project Amount
Pier (30) Community Maintenance/ Pier 3,704
Maintenance
Pier (30) Police/ Harbor Guard 2,469
Pier (30) Non-departmental/Interfund (6,173)
Transactions
Pier Fund Total: $p
Wastewater (31) Environmental and Public Works 11,728
Management/ Wastewater
Wastewater (31) Environmental and Public Works 9,877
Management/ Environmental
Programs
Wastewater(31) Non-departmentalllnterfund (21,605)
Transactions
Wastewater Fund Total: $0
Civic Auditorium (32) Community and Cultural 16,667
Services/ Civic Auditorium
Civic Auditorium (32) Non-departmental/Interfund (16,667)
Transactions
Civic Auditorium Fund Total: $0
Airport (33) City Manager/ Airport 3,704
Airport (33) Community Maintenance/ Airport 1,852
Maintenance
Airport (33) Non-departmental/Interfund (5,556)
Transactions
Airport Fund Total: $0
Cemetery (37) Environmental and Public Works 3,086
Management/ Cemetery
Cemetery (37) Non-departmental/Interfund (3,086)
Transactions
Cemetery Fund Total: $0
Big Blue Bus (41) Big Blue Bus/Transit Executive 3,086
Big Blue Bus (41) Big Blue Bus/Transit Programs 6,173
Big Blue Bus (41) Big Blue Bus/ Customer 7,407
Relations
Big Blue Bus (41) Big Blue Bus/Transit 43,210
Maintenance
Big Blue Bus (41) Big Blue. Bus/ Transit Services 170,371
Big Blue Bus (41) Big Blue Bus/ Transit Safety and 617
Security
Big Blue Bus (41) Non-departmental/Interfund (230,864)
Transactions
Big Blue Bus Fund Total: $0
EXHIBIT A2
13
PROPOSED CHANGES TO FY2007-08
REVENUE AND EXPENDITURE BUDGET
IV ACCOUNTING ADJUSTMENTS (continued
Fund
De ga rtm a nt/D iv is ion/P roiect
Amount
12,346
(12, 346),
$0
7,406
(7,406)
$0
Vehicle Management (54) Community Maintenance/ Fleet
Management
Vehicle Management (54) Non-departmental/Interfund
Transactions
Vehicle Management Fund Total:
Workers' Compensation (59) Finance/ Risk Management
Workers' Compensation (59) Non-departmental/ Interfund
Transactions
Workers' Compensation Fund Total:
EXHIBIT A2
14
ATTACHMENT D2
Department
City Attorney
City Attorney
City Attorney
Human Resources
Human Resources
Human Resources
Community
Maintenance
Community
Maintenance
Planning and
Community
Development
POSITION AND CLASSIFICATION CHANGES
Division Delete Add
City Attorney
1.0 FTE permanent
legal Assistant
1.0 FTE permanent Legal
Secretary
City Attorney
City Attorney
Administrative
Services/
Employee
Relations
Administrative
Services/
Employee
Relations
Administrative
Services/
Employee
Relations
Community
Facilities
Operations
Internal Facilities
Operations
City Planning
1.0 FTE permanent
Legal Administrative
Staff Assistant
1.0 FTE permanent Staff
Assistant I
1.0 FTE permanent Staff
Assistant II
1.0 FTE permanent 1.0 FTE permanent
Executive Administrative Analyst -
Administrative Assistant Human Resources
1.0 FTE permanent Staff 1.0 FTE permanent
Assistant III Administrative Staff
Assistant -Human
Resources
2.0 FTE permanent
Custodian I
2.0 FTE permanent
Custodian I
1.0 FTE permanent City
Planning Receptionist
Planning and City Planning 1.0 FTE permanent City
Community Planning Records
Development Assistant
ATTACHMENT D2
Department
Planning and
Community
Development
Planning and
Community
Development
Planning and
Community
Development
Planning and
Community
Development
Police
Police
Police
Police
Police
Police
POSITION AND CLASSIFICATION CHANGES
Division Delete Add
City Planning
City Planning
City Planning
City Planning
Administrative
Services
Administrative
Services
Operations
Operations
Operations
Special
Enforcement
1.0 FTE permanent
Principal Planner
1.0 FTE permanent
Urban Designer
1.0 FTE permanent
Senior Planner
1.0 FTE permanent
Fiscal Staff Assistant I I
1.0 FTE permanent
Senior Administrative
Analyst
1.0 FTE permanent Park
Ranger Supervisor
2.0 FTE permanent City
Planning Staff Assistant
1.0 FTE permanent
Planning Manager
1.0 FTE permanent
Principal Urban Designer
1.0 FTE permanent
Principal Planner
1.0 FTE permanent
Fiscal Staff Assistant III
1.0 FTE permanent
Assistant to the Chief of
Police
1.0 FTE permanent
Police Services
Management Supervisor
1.0 FTE permanent Park 1.0 FTE permanent Lead
Ranger Park Ranger
6.0 FTE permanent
Police Officer
6.0 FTE permanent
Police Officer
Police Criminal 1.0 FTE permanent 1.0 FTE permanent
Investigations Identification Technician Forensic Specialist
ATTACHMENT D2
Department
Community and
Cultural Services
Big Blue Bus
Environmental
and Public Works
Management
Environmental and
Public Works
Management
Environmental and
Public Works
Management
POSITION AND CLASSIFICATION CHANGES
Division Delete Add
Human Services
0.75 FTE permanent
Community Services
Program Specialist
1.0 FTE permanent
Community Services
Program Coordinator
Transit Services
Civil Engineering
and Architecture
1.0 FTE permanent
Transit Operations
Supervisor
1.0 FTE permanent
Associate Project
Manager
Civil Engineering 1.0 FTE permanent City
and Architecture Architect
Solid Waste
1.0 FTE permanent
Solid Waste Equipment
Operator
Environmental and Solid Waste 1.0 FTE permanent
Public Works Equipment Operator II
Management
1.0 FTE permanent
Transit Operations
Superintendent
1.0 FTE permanent
Project Manager
1.0 FTE permanent
Principal Architect
1.0 FTE permanent
Equipment Operator I
1.0 FTE permanent Solid
Waste Crew Leader
EXHIBIT C
Amendment to the
Program Year 2007 Action Plan
Submitted to the
U.S. Department of
Housing and Urban Development
HUMAN SERVICES DIVISION
Community and Cultural Services Department
HOUSING AND REDEVELOPMENT DIVISION
Housing and Economic Development Department
1685 Main Street, Room 212, Santa Monica, California 90401
Telephone (310) 458-8701 FAX (310) 458-3380 TDD (310) 458-8696
Website: smgov.net
February 2008
'
CITY OF SANTA MONICA
EXHIBIT C
AMENDMENT TO THE CITY OF SANTA MONICA'S
2007 ACTION PLAN
The One-Year Action Plan is submitted annually to the U.S. Department of Housing
and Urban Development (HUD). It delineates the City's specific projects and
activities for one-year use of Community Development Block Grant (CDBG) and
HOME funds in order to meet the City's overall housing and community
development needs as specified in the Consolidated Plan (FY 2005-10) adopted by
City Council and submitted to HUD in June 2005. According to Federal regulations,
the City "shall amend its approved plan whenever it makes one of the following
decisions: 1) to make a change in its allocation priorities or a change in the method
of distribution of funds; 2) to carry out an activity, using funds from any program
covered by the consolidated plan (including program income), not previously
described in the action plan; or 3) to change the purpose, scope, location, or
beneficiaries of an activity."
A second amendment to the City of Santa Monica's Program Year 2007 Action
Plan is necessary in order to reallocate CDBG entitlement funds to new projects
and to amend funding for existing projects.
In the 2007 Amended Action Plan approved by the Santa Monica City Council on
June 12, 2007, $2,308,061 in CDBG entitlement and program income funds were
allocated to the Pedestrian Extension to the Downtown Transit Mall project. In order
to accommodate HUD expenditure deadlines despite the delay of the Pedestrian
Extension project, $495,000 will be reallocated from this project as follows: $400,000
to assist in the construction of affordable rental housing through the Citywide
Affordable Trust Fund; and $95,000 to the emergency shelter public service project.
Reference
Resolution No.
10273 (CCS).
Additional
attachments
available for review
at City Clerk's
Office.